May 22, 2012, at 5:02 PM

Original link

The Council meets in Regular Session in the Council Chambers this day at 5:02 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

B. Polhill discloses a pecuniary interest in clause C-2 of the Confidential Appendix to the 15th Report of the Finance and Administrative Services Committee having to do with a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to potential litigation with respect to Kaycan’s costs associated with the Hale/Trafalgar Grade Separation Project, by indicating that his son owns property in the area.  B. Polhill further discloses a pecuniary interest in clause 19 of the 13th Report of the Planning and Environment Committee having to do with the Notice of Application by the City of London for the properties located at 585-613-687 and 604-650 Sovereign Road, by indicating that his business is in the circulation area for this Notice. D. Brown discloses a pecuniary interest in clause 17 of the 8th Report of the Civic Works Committee having to do with the London Transit Customer Service and 2012 Service Plan Priority Reports, by indicating that her employer has a contract with the London Transit Commission. P. Hubert discloses a pecuniary interest in clause 5 of the 8th Report of the Strategic Priorities and Policy Committee, as well as the related Bill 221, both having to do with Council-directed funding to non-profit organizations, by indicating that he is the Executive Director of a social services agency.

II.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE EIGHTH, NINTH AND TENTH MEETINGS HELD ON MAY 1 AND 2, 2012, MAY 8, 2012 AND MAY 17, 2012 RESPECTIVELY

Moved by Councillor P. Hubert

Seconded by Councillor S. Orser

Approve the Minutes of the 8th, 9th and 10th Meetings.

Moved by Councillor P. Hubert

Seconded by Councillor D. Brown

Amend the Minutes of the 8th Meeting on page on page 41 by adding the following new part f) under the reasons to go into closed session for the Committee of the Whole:   f)          A matter pertaining to legal advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with a legal opinion sought by the Planning and Environment Committee arising from a delegation by the Westmount Hills Residents Association.

Motion Passed

Motion Passed

III.   REVIEW

OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COMMUNICATIONS

AND PETITIONS

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

V.   MOTIONS

OF WHICH NOTICE IS GIVEN

VI.   ADDED

REPORTS

2.   Public Nuisance

By-law

That, on the recommendation of the City Solicitor, with the concurrence of the Manager of Licensing and Municipal Law Enforcement Services, the attached proposed by-law (Appendix 1) BE INTRODUCED at the Municipal Council meeting on May 22, 2012;   it being noted the enactment of the by-law becomes an operational matter under the jurisdiction of the London Police Service.

VII.   REPORTS

Moved by Councillor J.L. Baechler

Approve clauses 1 to 12, inclusive, of the 15th Report of the Finance and Administrative Services Committee.

3.   1st Report of the

Town and Gown Committee

Moved by Councillor D. Brown

Seconded by Councillor P. Hubert

Amend clause 2 by adding the following wording at the end:   “; it being further noted that the provisions of the Police Services Act, R.S.O. 1990, do not permit reporting of operational matters by the Chief of Police to the Police Services Board, and therefore to the Board to the Public Safety Committee and the same restrictions apply to the Manager of Licensing and Municipal Law Enforcement Services, who is a special constable, appointed by the Police Services Board.”

Motion Passed

Motion Passed

The motion to Approve clause 2, as amended, is put.

Motion Passed

Motion Passed

Motion Passed

Motion Passed

4.   London Convention

Centre Corporation

That, notwithstanding the recommendation of the City Clerk, with the concurrence of the City Treasurer, Chief Financial Officer, the attached proposed by-law (Appendix “A”) to repeal By-law A.-5357-298 entitled “A by-law respecting the London Convention Centre Corporation” and replace it with a new by-law BE REFERRED to a future meeting of the Investment and Economic Prosperity Committee, in order to provide the Board of Directors of the London Convention Centre Corporation with an opportunity to further review the proposed by-law and provide further comment;   it being pointed out that at the public participation meeting associated with this matter, Lori Da Silva, Executive Director of the London Convention Centre (LCC), responded to questions of the Committee and requested that the proposed by-law be referred to a future meeting of the Investment and Economic Prosperity Committee for consideration, in order to provide the LCC with a further opportunity to review the proposed by-law and submit comments.

5.   Establishing the

Economic Baseline

That the attached revised presentations entitled “Establish the Economic Baseline” and “London’s Prosperity Plan 2013-2023” BE RECEIVED;   it being noted that the Investment and Economic Prosperity Committee heard a verbal presentation from the City Treasurer, Chief Financial Officer, the Director of Planning and City Planner and the President & CEO, London Economic Development Corporation with respect to these matters.

6.   Communications and

Engagement Plan

That the presentation entitled “Communications and Engagement Plan” and the attached document entitled “London’s Prosperity Plan” BE RECEIVED;   it being noted that the Investment and Economic Prosperity Committee heard a verbal presentation from the Director of Corporate Communications with respect to these matters.

Moved by Councillor J.B. Swan

Seconded by Councillor S. Orser

Amend clause 3 in line 1 of part a) by inserting the word “further”, before the word “revised” and by replacing the by-law appended thereto with the attached revised by-law with the word monthly removed from section 4.9(1).

Motion Passed

Motion Passed

The motion to Approve clauses 1 to 6, including clause 3, as amended, is put.

Motion Passed

Motion Passed

7.   Southwest

Area Plan Servicing Strategy and The City’s Growth Management Implementation Strategy (GMIS)

That, on the recommendation of the Director, Land Use Planning and City Planner, the Acting Executive Director, Planning, Environmental & Engineering Services and City Engineer, and the Director, Development Finance, in response to Council’s request for further review and evaluation of the Southwest Area Plan phasing and servicing strategy, the staff report dated April 30, 2012 BE RECEIVED for information and the following actions be taken on the draft revised Southwest Area Plan Servicing Strategy and GMIS update:   a)            i)          the proposed refinements to the servicing strategy for Greenway PCP to allow for servicing of the “Interim Developable Lands” included in the Southwest Planning Area until such time as the ultimate wastewater servicing solution is evaluated BE SUPPORTED, noting that the final Scenario for the Interim Development Lands be confirmed through the on-going Southwest Area Plan planning process; and,                 ii)       the requirement for 75% build-out of the lands designated low density residential within the “Interim Developable Lands” of the Southwest Secondary Plan Area BE ENDORSED as the trigger a Municipal Class Environmental Assessment for the ultimate wastewater servicing solution and staging of development for the build-out of the remaining lands in the Southwest Secondary Planning Area, and considered in the context of Citywide development;   b)         staff BE DIRECTED to prepare a proposed Official Plan amendment, which is to be circulated to the Public and brought forward to a future Public Meeting to: -           account for existing Lambeth in the servicing hierarchy; -           identify a strategy for staging of development within the “Interim developable Lands” servicing area of the Southwest Area Secondary Plan; and -           establish a trigger, as identified in Clause a(ii) above, for the ultimate wastewater servicing solution and required Environmental Assessment to accommodate the servicing for the full build-out of lands in the Southwest Secondary Plan Area; and,   c)            the proposed “Interim Developable Lands” servicing strategy, identified in the enclosed report as Scenario B, BE CONFIRMED through the on-going Southwest Area Plan consultation process, as follows:   -           full build out of Wonderland Corridor, starting from the existing commercial lands south of Southdale Road and progressing southerly to Dingman Drive; -           a sanitary pump station to service the lands within the northern part of the corridor; -           a permanent trunk sanitary sewer in coordination with the widening of Wonderland Road south of Wharncliffe Road to the pump station at Dingman Drive;

-           full buildout of the Central Longwoods community, including all permanent servicing; -           a trigger for the “Ultimate Developable Lands” upon 75% of buildout of the “Interim Developable Lands”; includes Municipal Class EA to determine wastewater servicing solution; -           adoption of the projects and staging within Scenario B to be reflected within the 2014 DC Study Update, with timing to be determined in that study;   it being noted that the Strategic Priorities and Policy Committee heard the attached presentation from the Director of Planning and City Planner, the Director of Development Finance, the Manager of Land Use Planning Policy and the Manager of Development Finance with respect to this matter.

8.   3rd

Report of the Services Review Committee

That the following actions be taken with respect to the 3rd Report of the Services Review Committee, from its meeting held on April 4, 2012:   a)         the following actions be taken with respect to results based accountability, the Business Planning Process for 2012 and the work of the Services Review Committee (SRC):   i)          on the recommendation of the City Treasurer and Chief Financial Officer, the Business Plan review process, as outlined in the report dated April 4, 2012, BE ENDORSED; it being noted that the SRC received the attached presentation with respect to this matter;   ii)         the City Clerk BE DIRECTED to incorporate the following into the report currently being drafted related to the mandate and terms of reference for the SRC:   A)        the necessary changes to reflect the role of the SRC as a part of the municipal budget process, such that the annual budget target will act as the guide for the work of the SRC; and, B)        notwithstanding the current governance structure, the SRC report directly to Council and not through a Standing Committee;   iii)         the following general guiding principles BE ADOPTED:   A)        City Council to set multi-year budget targets; B)        the above-noted targets be multi-faceted, including targets for investment, reserve funds, etc.; C)        budget targets to be established prior to Summer to direct all of the related processes; D)        status reports to be provided annually, in early Spring, with respect to the current budget context and to include consultation with the City’s Boards and Commissions; and,   iv)           a revised public consultation and engagement strategy, related to the budget process, BE ESTABLISHED; and,   b)         clauses 2, 3 and 5 BE RECEIVED.

9.   Services

Review Committee Terms of Reference

That consideration of the report from the City Clerk, concurred by the City Treasurer, Chief Financial Officer, as to what amendments, if any, the Municipal Council wishes to make to the terms of reference for the Services Review Committee, BE REFERRED to the next meeting of the Strategic Priorities and Policy Committee.

10.   London Public

Library

That the resignation of Jan Lubell from the London Public Library Board of Trustees BE RECEIVED and that Ms. Lubell BE THANKED for her contributions to the work of the London Public Library Board; and,   That German Gutierrez BE APPOINTED to the London Public Library Board of Trustees.

11.   Middlesex-London

Health Unit

That the communication dated March 28, 2012, from the Chair of the Middlesex-London Board of Health regarding the 2012 estimated Board of Health Expenditures, and the related Council resolution from its meeting held on March 20 and 21, 2012 BE RECEIVED.

Motion made by Councillor D.G. Henderson and seconded by Councillor J.B. Swan to Amend clause 7 a)i) by deleting part a)i) and by replacing it with a new part a)i) as follows:   a)            i)       the proposed refinements to the servicing strategy for Greenway PCP to allow for servicing of the “Interim Developable Lands” included in the Southwest Planning Area BE SUPPORTED subject to the evaluation of the ultimate waste water servicing solution;

Moved by Councillor D.G. Henderson

Seconded by Councillor J.B. Swan

Approve clauses 1 to 11, excluding clauses 3 and 5, including clause 7, as amended.

Motion Passed

Motion Passed

12.   Property located at

751 Fanshawe Park Road West (39T-11505/Z-7994)

That, the following actions be taken with respect to the application of Vista Woods Estates Ltd., relating to the property located at 751 Fanshawe Park Road West:   a)            the Approval Authority BE ADVISED that at the public participation meeting of the Planning and Environment Committee with respect to the application for draft plan of subdivision, relating to the property located at 751 Fanshawe Park Road West, issues were raised with respect to the requirement of the City of London for the developer to transfer Lot 5 to the City for future access for the adjacent lands at 775 Fanshawe Park Rd W and the proposed sidewalk connection at the south limit of Street “A”;   b)            the Approval Authority BE ADVISED that the Municipal Council supports issuing draft approval of the proposed plan of residential subdivision, as submitted by Vista Woods Estates Ltd. (File No. 39T-11505 prepared by Whitney Engineering Inc., certified by Jeremy Matthews, OLS, as redline revised which shows 10 single detached dwellings served by one (1) new street and Eagletrace Drive, SUBJECT TO the conditions contained in the attached, revised, Appendix “39T-11505”, with the exception of conditions 51 and 52; and,   c)            the attached proposed by-law BE INTRODUCED at the Municipal Council meeting on May 22, 1012 to amend Zoning By-law No. Z.-1 (in conformity with the Official Plan), to change the zoning of the subject property FROM a Holding Compound Residential R5/R6 (h-54 R5-4/R6-5) Zone TO a Holding Residential R1 (h. R1-4) Zone to permit single detached dwellings on lots with a minimum frontage of 12.0 metres (39.37 feet) and a minimum lot area of 360 square metres (3,875 square feet);   it being pointed out that at the public participation meeting associated with this matter, the following individual made an oral submission in connection therewith:   -                    Kyle McIntosh, Whitney Engineering Inc. - expressing concerns with condition 51 of the proposed draft plan approval; requesting the deletion of condition 51; advising that it is unreasonable to expect the developer to eliminate one lot (which represents 10% of the lots in this subdivision) to accommodate access for lands to the west; advising that if a lot is to be utilized for access, then a specified time frame (such as 2 years) should be provided to ensure that this lot is not held out in perpetuity; and, requesting that if the condition is to remain, a minor wording change be considered to indicate that the lot will be “sold at fair market value for residential lots”. -                     Kyle McIntosh, Whitney Engineering Inc. - expressing concerns with condition 52 of the proposed draft plan approval; requesting the deletion of condition 52; advising that condition 52 requires the installation of a sidewalk to service the adjacent commercial development to the south; noting that the commercial development to the south is proposed to contain a music store, a paint store and insurance offices which are  not uses which would generate a significant amount of pedestrian traffic; advising that the installation of a sidewalk would necessitate a break in the noise wall between the commercial building and the residential subdivision; and, advising that people would park in the cul-de-sac and walk to the commercial development.  (2012-D11-07/D26-06)

13.   Properties located

at 1431-1439 Oxford Street West (Z-8015)

That, on the recommendation of the Director, Land Use Planning and City Planner, the following actions be taken with respect to the application of London Hunt and Country Club, Limited, relating to the property located at 1431-1439 Oxford Street West:   a)            consistent with Policy 19.1.1. of the Official Plan, the subject lands, representing a portion of 1431 and 1439 Oxford Street West, BE INTERPRETED to be located within the Low Density Residential designation; and,   b)             the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on May 22, 2012 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM an Open Space (OS1) Zone which permits conservation works, cultivation of land for agricultural/horticultural purposes, golf courses, private parks, public parks, recreational golf courses, recreational buildings associated with conservation lands and public parks, campground and managed forest, TO a Residential R1 (R1-9) Zone and a Private Road Residential R1 Special Provision (PR*R1-2(2)) Zone to permit single detached dwellings;   it being pointed out that there were no oral submissions made at the public participation meeting held in connection with this matter. (2012-D11-05)

14.   Properties located

at 3200 and 3260 Singleton Avenue (Z-8035)

That, on the recommendation of the Senior Planner, Development Services, based on the application of Deerfield Homes Ltd., relating to the properties located at 3200 and 3260 Singleton Avenue, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on May 22, 2012, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to amend the following:   a)            Section 10.2 (Residential R6 Zone – Permitted Uses) by adding “Fourplex Dwelling” as a permitted use in the R6-5 Zone Variation, applicable City wide; and,   b)            Section 10.4 (Residential R6 Zone - Special Provisions) by replacing the R6-5(30) special provision, which is applicable to 3200 and 3260 Singleton Avenue only, with a new special provision that includes a minimum 60 metre setback from an arterial road for buildings over 9 metres in height; a 20 metre setback for dwellings from high pressure pipelines; and, a maximum permitted density of 55 units per hectare;   it being pointed out that at the public participation meeting associated with this matter, the following individual made an oral submission in connection therewith:   -                     Laverne Kirkness, Kirkness Consulting Inc., on behalf of the applicant – expressing support for the application; advising that the applicants are new to London; it being noted that the applicants are based in Kitchener; expressing appreciation to the Civic Administration for moving the application forward quickly; and advising that a similar subdivision plan sold out quickly in Kitchener.   (2012-D11-02)

15.   Property located at

890 Southdale Road West

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the Environmental Impact Study (EIS) for the Highland Ridge Sanitary Trunk Sewer (Dillon Consulting, July 2011) for the City of London:   a)            the Environmental Impact Study BE ENDORSED as a basis to proceed with construction of the Highland Ridge Sanitary Trunk Sewer Project, and the mitigation measures identified in Table 6 of the EIS Report be included in the contract for this Project;   b)            the recommendations for monitoring identified in Table 7 of the EIS Report BE IMPLEMENTED, with oversight provided by a team comprised of representatives from the City of London, the Upper Thames River Conservation Authority, the Ministry of Natural Resources, the Ministry of Environment and Dillon Consulting; and, c) the Ecologist Planner BE DIRECTED to report back on the monitoring program within one year of substantial completion of this Project, or no later than September 30, 2013;     it being pointed out that at the public participation meeting associated with this matter, the following individual made an oral submission in connection therewith:   -                     Michael Vyse, 967 Gabor Court – requesting a copy of the Senior Planner, Development Services, presentation.  (2012-W10-01)

16.   Properties located

at 909 Southdale Road West and 3045 Pomeroy Lane

That, on the recommendation of the Landscape Planner, the following actions be taken with respect to the site plan approval application by Old Oak Properties Inc., relating to the property located at 909 Southdale Road West and 3045 Pomeroy Lane:   a)            the Approval Authority BE ADVISED that there were no issues raised at the public participation meeting of the Planning and Environment Committee with respect to the site plan approval application for two 16-storey apartment buildings;   b)            the Approval Authority BE ADVISED that the Municipal Council supports the approval of the attached Site Plan for two 16-storey apartment buildings; and,   c)            the financing for the project BE APPROVED in accordance with the “Claims and Revenues Report” provided as Schedule “A” to the associated staff report, dated May 7, 2012;   it being pointed out that at the public participation meeting associated with this matter, the following individuals made oral submissions in connection therewith:    -                     Chris Gear, Century 21, 421 York Street – requesting confirmation that the proposed lot will be located to the west of Pomeroy Lane; and enquiring as to what is to be built between Pomeroy Lane and Tillman Avenue. -                     Ryan Webster, 93 Langarth Street East – enquiring as to what is to be built on the second block; and advising that he is contemplating purchasing a property in the area. -                     Michelle Doornbosch, Zelinka Priamo Limited, on behalf of the applicant – expressing support for the recommendation; indicating that there are two separate parcels; and advising that the larger lot is zoned high density residential.   (2012-D25-00)

17.   Old Victoria

Proposed Development - Storm Water Management Issues

That, the following actions be taken with respect to the Old Victoria proposed development, as it relates to SWM Pond #1:   a)            the action of the Municipal Council at its meeting held on February 21 and 22, 2012, in having adopted clause 2 of the 5th Report of the Planning and Environment Committee, BE RECONSIDERED;   b)            the communication, dated April 23, 2012, from Don De Jong, Thames Village Joint Venture, BE REFERRED to the Civic Administration for consideration; and,   c)            the Civic Administration BE REQUESTED to report back to the Planning and Environment Committee, within 90 days, as to the status of the review;   it being noted that the Planning and Environment Committee heard verbal presentations from Paul Hinde and Don De Jong and reviewed and received a communication, dated April 23, 2012, with respect to this matter.    (2012-W10-00)

18.   3rd Report of the

Trees and Forests Advisory Committee

That, on the recommendation of the Trees and Forests Advisory Committee (TFAC), the following actions be taken with respect to the Emerald Ash Borer Strategy and the Advisory Committee Review:   a)            the Civic Administration BE REQUESTED to examine the City’s tree inventory of Blue Ash to ensure that the health of each specimen of Blue Ash is inspected to warrant its removal; it being noted that the Trees and Forests Advisory Committee (TFAC) heard a verbal update from S. Rowland, Urban Forestry Planner, with respect to the Emerald Ash Borer Strategy;     b)            the City Clerk BE REQUESTED to allow advisory committee representatives of London-based organizations to be members of advisory committees, irrespective of their home address, as this has been the current practice; it being noted that the TFAC held a general discussion with respect to residency requirements of advisory committee members; and,   c)            that clauses 3 through 7, inclusive, of the 3rd Report of the Trees and Forests Advisory Committee, from its meeting held on April 12, 2012, BE RECEIVED AND NOTED;   it being noted that the Planning and Environment Committee heard a delegation from D. Sheppard, Vice-Chair, Trees and Forests Advisory Committee, with respect to this matter.

Motion Passed

Motion Passed

Moved by Councillor S.E. White

Seconded by Councillor B. Polhill

Amend clause 12 b) by adding after the words “51 and 52” the words “provided that access is provided via the rear vacant lots during the development agreement process”.

Motion Passed

Motion Passed

Moved by Councillor B. Polhill

Seconded by Councillor S.E. White

Approve clause 12, as amended.

Motion Passed

Motion Passed

19.   5th Report of the

Environmental and Ecological Planning Advisory Committee

That, the following comments of the Environmental and Ecological Planning Advisory Committee (EEPAC), with respect to the Notice, dated April 2, 2012, from C. Smith, Planner II, relating to an application submitted by the City of London for the properties located at 585-613-687 and 604-650 Sovereign Road, to amend the Official Plan and Zoning By-law to allow for the expansion of an existing industrial use and to provide for the relocation of a natural heritage feature in the area, BE REFERRED to the Civic Administration for consideration as part of the application review:   a)            EEPAC strongly opposes the removal of a significant woodland, noting that this woodland satisfies three (3) of five (5) criteria for Identification of Significant Woodlands; those criteria are outlined in Section 15.4.5 of the Official Plan, as:    “(ii) The Woodland contains natural features and ecological functions that are important to the environmental quality and integrity of the Natural Heritage System;  (iii) The Woodland is important for the balanced distribution of open space amenities and passive recreational activities across the urban area; and, (v) The Woodland contains distinctive, unusual or high quality natural communities or landforms”;   b)            the City of London cannot afford to lose any woodland, since it currently has less than 8% woodland cover;   c)            the Civic Administration’s proposed compensation plan is inadequate and lacks sufficient detail and that any proposed compensation plan should address the following: - replacement of lost leaf area within five (5) years; - replacement of lost basal area within five (5) years; and, - the reclaim and reuse of woodland soils (due to the important seed bank, organic and mineral properties) in any new compensation area;   d)            the compensation lands should be located in the same immediate area, on the same landform unit (sand plain); and,   e)            any additional compensation measures should include the City of London purchasing another woodland with similar features and functions, which would otherwise be at risk of development, such as a woodland with current non-open space zoning; and,   it being noted that the EEPAC heard verbal presentations from B. Warner, Manager, Realty Services and A. Macpherson, Manager, Parks Planning and Design, with respect to this matter; and, f)             that clauses 2 through 10, inclusive of the 5th Report of the Environmental and Ecological Planning Advisory Committee, from its meeting held on April 19, 2012, BE RECEIVED AND NOTED; it being noted that the Planning and Environment Committee heard a delegation from D. Sheppard, Chair, Environmental and Ecological Planning Advisory Committee, with respect to this matter;   it being noted that the Planning and Environment Committee heard a delegation from D. Sheppard, Chair, Environmental and Ecological Planning Advisory Committee, with respect to this matter

Moved by Councillor B. Polhill

Approve clauses 1 and 2.

20.   Winship Close and

Methane Gas

That the Civic Administration BE REQUESTED to meet with the Winship Close and Millbank Drive community, within one month, to discuss their concerns regarding methane gas;   it being noted that the community meeting will scheduled at a location in Ward 14 to allow easier attendance for the residents in the area;   it being further noted that the Civic Works Committee received a communication dated April 30, 2012, and heard a verbal delegation from P. Sisco, and received a Notice dated March 15, 2012, sent to approximately 55 properties on Winship Close and Millbank Drive, from the Director, Environmental Programs and Solid Waste, with respect to this matter.

21.   Shared Services

Utility Model Review - May 2012 Status Update

That, on the recommendation of the Interim City Manager, the following actions be taken with respect to the status of the Shared Services Utility Model Review:   a)            the report dated May 14, 2012, from the Interim City Manager, with respect to the status and conceptual development of the Shared Services Utility Model (SSUM) BE RECEIVED for information;   b)            the methodology and interim steps outlined in the above-noted report BE ENDORSED; and,   c)            the Civic Administration BE DIRECTED to report back to the Civic Works Committee upon completion of each phase and to seek Municipal Council approval prior to proceeding to the subsequent phase, including funding sources, as needed; it being noted that a report on the completion of Phase 1 is anticipated by August 2012.

22.   Amendment of

Contract for Engineering Fees - Southeast Pumping Station and Reservoir (Project EW3614)

That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to amending the contract for engineering fees for the Southeast Pumping Station and Reservoir Project (EW3614):   a)            the resident inspection and contract administration fees for AECOM Canada Ltd., 410 – 250 York Street, Citi Plaza, London, ON, N6A 6K2, BE INCREASED in the amount of $786,280.00 from $2,800,198.00, excluding H.S.T., to a revised total of $3,586,478.00, excluding H.S.T., for the increased costs for resident inspection and the contract administration for the Southeast Reservoir and Pumping Station Project (EW3614), due to a construction delay; it being noted that this request for an increase in funds is within the existing funding allocation for the project;   b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix “A” to the associated staff report, dated May 14, 2012;   c)            the contract amendment for engineering fees for the project BE AUTHORIZED in accordance with Section 20.3 of the City of London’s Procurement of Goods and Services Policy; and,   d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, it being noted that the Corporation previously entered into a formal contract with AECOM Canada Ltd. and this work is an extension of that contract.

23.   Request for Delegation

Status

That NO ACTION BE TAKEN with respect to the request for delegation status from M. Dankiewicz, 51 Shepherd Avenue, relating to drainage concerns on her property.

24.   Sidewalk Cafes

Pilot Program

That, on the recommendation of the Director of Land Use Planning and City Planner and the Division Manager, Transportation Engineering, the following actions be taken with respect to assisting Downtown London, on a cost neutral basis, in the implementation of a sidewalk cafe pilot program for the 2012 summer season:   a)            the Civic Administration BE DIRECTED to develop the technical and the design standards/guidelines for sidewalk cafes, using the pilot program as a local case study; and,   b)            a pilot program using on-street parking spaces for sidewalk cafes along Dundas Street, from Wellington Street to Talbot Street, along Carling Street between Richmond Street and Talbot Street and along Talbot Street from Dundas Street to York Street BE APPROVED;   it being noted that the Civic Works Committee heard a verbal delegation from J. MacDonald, Executive Director, Downtown London, and received the attached presentation from E. Lalande, Planner II, with respect to this matter.

Moved by Councillor D. Brown

Seconded by Councillor P. Hubert

Approve postponement of consideration of clause 22 until after the in camera session.

The motion to Approve Clause 21 is put.

Motion Passed

Motion Passed

The motion to Approve Clause 23 is put.

Motion Passed

Motion Passed

The motion to Approve Clause 24 is put.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor S. Orser

Approve postponement of consideration of clause 3 until after the in camera session.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Approve clause 2.

VIII.   DEFERRED

MATTERS

None

IX.   ENQUIRIES

None

X.   EMERGENT

MOTIONS

None

XI.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor B. Polhill

Seconded by Councillor D. Brown

Approve 1st Reading of Bill No. 221.

Motion Passed

Motion Passed

Moved by Councillor S. Orser

Seconded by Councillor S.E. White

Approve 2nd Reading of Bill No. 221.

Motion Passed

Motion Passed

Moved by Councillor B. Polhill

Seconded by Councillor H.L. Usher

Approve 3rd Reading of Bill No. 221.

Motion Passed

Motion Passed

Moved by Councillor P. Van Meerbergen

Seconded by Councillor H.L. Usher

Approve 1st Reading of Bill No.s 119 and 220, Bill No. 222, Bill No. 223, as amended, and Bill No.s 224 to 247, excluding Bill No. 244.

Motion Passed

Motion Passed

Moved by Councillor B. Polhill

Seconded by Councillor D. Brown

Approve 2nd Reading of Bill No.s 119 and 220, Bill No. 222, Bill No. 223, as amended, and Bill No.s 224 to 247, excluding Bill No. 244.

Motion Passed

Motion Passed

Moved by Councillor P. Van Meerbergen

Seconded by Councillor P. Hubert

Approve 3rd Reading of Bill No.s 119 and 220, Bill No. 222, Bill No. 223, as amended, and Bill No.s 224 to 247, excluding Bill No. 244.

XII.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Moved by Councillor P. Van Meerbergen

Seconded by Councillor D. Brown

Approve that Council rise and go into Committee of the Whole, in camera, for the purpose of considering the following:

Motion Passed

Motion Passed

That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to amending the contract for engineering fees for the Southeast Pumping Station and Reservoir Project (EW3614):   a)            the resident inspection and contract administration fees for AECOM Canada Ltd., 410 – 250 York Street, Citi Plaza, London, ON, N6A 6K2, BE INCREASED in the amount of $786,280.00 from $2,800,198.00, excluding H.S.T., to a revised total of $3,586,478.00, excluding H.S.T., for the increased costs for resident inspection and the contract administration for the Southeast Reservoir and Pumping Station Project (EW3614), due to a construction delay; it being noted that this request for an increase in funds is within the existing funding allocation for the project;   b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix “A” to the associated staff report, dated May 14, 2012;   c)            the contract amendment for engineering fees for the project BE AUTHORIZED in accordance with Section 20.3 of the City of London’s Procurement of Goods and Services Policy; and,   d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, it being noted that the Corporation previously entered into a formal contract with AECOM Canada Ltd. and this work is an extension of that contract.

That, notwithstanding the recommendation of the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, the matter of the of award of pre-design, detailed design, and contract administration for the Greenway Wastewater Treatment Plant Expansion (Project ES2685) BE REFERRED to Civic Administration in order to facilitate presentations, from each of the three short-listed proponents, to the Civic Works Committee.

XIII.   ADJOURNMENT