June 27, 2013, at 2:43 PM
Present:
M. Brown, N. Branscombe, J. Swan, W. DeShane, C. Saunders (Secretary)
Absent:
P. Hubert
Also Present:
J.F. Fontana, J.P. Barber, J. Braam, I. Collins, Natalie Dowhanick (PwC), J.M. Fleming, C. Kotsovos, V. McAlea Major, L. Palarchio, A. Prince, I. Sadler (PwC), J. Senese, C. Shah (PwC), R. Sharpe, S. Swance, M. Turner
1. Recommendation: That it BE NOTED
that no pecuniary interests were disclosed.
2. RFP 10-24 -
Internal Audit Services
Recommendation: That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to RFP10-24 Internal Audit Services: a) approval hereby BE GIVEN to extend the current contract for a one (1) year period and enter into negotiations with PricewaterhouseCoopers (PwC) LLP, 465 Richmond Street, Suite 300, London, Ontario N6A 5P4 for Internal Audit Services; b) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this contract; and c) approval hereby given BE CONDITIONAL upon the Corporation entering into negotiations for satisfactory prices, terms and conditions with PricewaterhouseCoopers (PwC) LLP to the satisfaction of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer.
3. 2012 Financial
Audit
Recommendation: That the following actions be taken with respect to the 2012 Financial Audit and Audit Findings Report 2012, as prepared by KPMG: a) the 2012 Financial Report of The Corporation of the City of London BE RECEIVED; and b) the Audit Findings Report for the year ending December 31, 2012 BE RECEIVED; it being noted that the Audit Committee received the attached presentation from the Deputy City Treasurer and a verbal presentation from KPMG with respect to these matters.
4. Quarterly Report on
Internal Audit Results - Urban Forestry and Planning Applications and Corporate Services/Finance - Budgeting Process
Recommendation: That the following actions be taken with respect to the Quarterly Report on Internal Audit Results on urban forestry and planning applications and Corporate Services/Finance’s budgeting process: a) the report dated June 27, 2013 BE RECEIVED; and, b) the action plans identified in Appendices A, B and C of the report noted in a), above, BE IMPLEMENTED.
5. ADDED - Emerald Ash Borer – Tree
Replacement Process
Recommendation: That the Civic Administration BE DIRECTED to investigate and report back to the Planning and Environment Committee with respect to the possibility of, and costs related to, the establishment of a tree replacement process whereby residents are given the option of purchasing larger trees and making arrangements for a City of London approved contractor to undertake the work at the residents’ expense.
6. ADDED - Verbal Update – Succession Plan
(See Confidential Appendix to the 4th Report of the Audit Committee is enclosed for Members only.)
The Audit Committee convened in camera from 4:26 PM to 4:40 PM after having passed a motion to do so, with respect to the following matters:
The meeting adjourned at 4:50 PM.