August 19, 2013, at 4:04 PM

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1.   Recommendation:  That it BE NOTED that no

pecuniary interests were disclosed.

2.   Comments on

Environmental Bill of Rights Registry - Making Choices: Reviewing Ontario’s Long-Term Energy Plan

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the attached comments BE ENDORSED and BE SUBMITTED by the Civic Administration, on behalf of the Municipal Council, to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 011-9490) titled Making Choices: Reviewing Ontario’s Long-Term Energy Plan; it being noted that the due date for comments is September 9, 2013. (2013-E02)

Motion Passed

Motion Passed

3.   Comments on

Environmental Bill of Rights Registry - Conservation First: A Renewed Vision for  Energy Conservation in Ontario

Recommendation:  That, on the recommendation of the Director,  Environment, Fleet and Solid Waste, the attached comments BE ENDORSED and BE SUBMITTED by the Civic Administration, on behalf of the Municipal Council, to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 011-9614) titled Conservation First: A Renewed Vision for Energy Conservation in Ontario; it being noted that the due date for comments is September 9, 2013.(2013-E02)

Motion Passed

Motion Passed

4.   Comments on

Environmental Bill of Rights Registry - Waste Reduction Act and Waste Reduction Strategy

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the attached comments BE ENDORSED and BE SUBMITTED by the Civic Administration, on behalf of the Municipal Council, to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 012-9260) titled Waste Reduction Act and posting (EBR 012-9262) titled Waste Reduction Strategy; it being noted that the due date for comments for both postings is September 4, 2013.(2013-E02)

Motion Passed

Motion Passed

5.   Watermain

Realignment Around Westminster Road Bridge-Agreement with Ministry of Transportation for Cost Sharing

Recommendation:  That, on the recommendation of the Director, Water and Wastewater with the concurrence of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Watermain Realignment around the Westminster Road Bridge:   a)         the draft Agreement negotiated between Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (MTO) and The Corporation of the City of London, for the realignment of the watermain around the Westminster Road Bridge over Highway 401 in the City of London, as appended to the staff report dated August 19, 2013 BE APPROVED substantially in the form attached and as approved by the City Solicitor;   b)         the proposed by-law as appended to the staff report dated August 19, 2013 BE INTRODUCED at the Municipal Council Meeting to be held on August 27, 2013 to:   i)             approve the Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (MTO);   ii)            authorize the Mayor and the City Clerk to execute the Agreement; and,   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.  (2013-L04A)

Motion Passed

Motion Passed

6.   Trunk Sewer

Inspection Irregular Result (Tender 13-69)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Trunk Sewer Inspection (ES3067):   a)         the bid submitted by Andrews Infrastructure, 222 Laurier Ave. East, Suite 200 Ottawa, Ontario K1N 6P2 at their tendered price of $148,600.00, including contingency, (HST extra) BE ACCEPTED; it being noted that the bid submitted by Andrews Infrastructure was an irregular result (only one bid received) but came in below the estimated expenditure and meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   d)         the approval herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order, or contract record relating to the subject matter of this approval.  (2013-LO4)

Motion Passed

Motion Passed

7.   Ridout Street Brick

Sewer Rehabilitation Project No. ES2693 RFP No. 13-22 - Irregular Result

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Ridout Street Brick Sewer Rehabilitation project:       a)         the proposal submitted by Liqui-Force Services, 2015 Spinks Drive, Kingsville, ON at its price of $1,675,492.50 excluding H.S.T., for the Ridout Street Brick Sewer Rehabilitation project BE ACCEPTED; it being noted that Liqui-Force Services was the only contractor to respond to a Request for Proposal and their submission meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project.  (2013-L04)

Motion Passed

Motion Passed

8.   Contract Award:

York Street/Richmond Street and York Street/Talbot Street Traffic Signal Rebuilds Single Source and Irregular Bid (Tender No. T13-71)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to awarding the York Street/Richmond Street and York Street/Talbot Street Traffic Signal Rebuilds:   a)         the bid submitted by CRU Solutions Inc., 180 Whiting Street, Unit B, Ingersoll, N5C 3B5, at its submitted tendered price of $378,994.00 (excluding HST) for the York Street/Richmond Street and York Street/Talbot Street traffic signal rebuilds BE ACCEPTED; it being noted that the bid submitted by CRU Solutions Inc. was the only complete bid received and meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-71); and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04)

Motion Passed

Motion Passed

9.   Greenway Wastewater

Treatment Plant Rotating Drum Thickener Engineering Project No. ES5084-11

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the additional engineering fees for the Greenway Wastewater Treatment Rotating Drum Thickener Project:   a)         the engineering fees for R.V. Anderson Associates Limited BE INCREASED by $68,436.50 which includes a 10% contingency and excludes HST, in accordance with the estimate, on file, to carry out additional engineering design and contract administration, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;  it being noted that a change in project scope is required to address building deficiencies and to custom design an operating system which will enable savings of $150,000 in construction costs;   b)         the financing for the engineering fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04)

Motion Passed

Motion Passed

10.   Gore Road Bridge

Replacement Detailed Design and Tendering Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the appointment of a Consulting Engineer for the Gore Road Bridge (4-BR-15) Replacement Project (TS1214):   a)         Dillon Consulting Limited, 130 Dufferin Avenue, London, On, N6A 5R2, BE APPOINTED Consulting Engineers for the detailed design and tendering for the Gore Road Bridge Replacement Project at an upset amount of $378,037.00 (excluding H.S.T.); it being noted that this firm has provided a proposal for consultant engineering services, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;   b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-A05)

Motion Passed

Motion Passed

11.   Highbury Avenue

Over CN Rail Bridge Rehabilitation Detailed Design and Tendering-Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the appointment of a Consulting Engineer for the Highbury Avenue over CN Rail Bridge (4-BR-09) Rehabilitation Project (TS1763-12):   a)         Stantec Consulting Ltd., 600-170 Queens Avenue, London, On, N6A 5J7,  BE APPOINTED Consulting Engineers for the detailed design and tendering of the Highbury Avenue Bridge Rehabilitation Project at an upset amount of $134,692.00 (excluding H.S.T.); it being noted that this firm has provided a proposal for consultant engineering services, in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated August 19, 2013;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-A05)

Motion Passed

Motion Passed

12.   Amendments to the

Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to the staff report dated August 19, 2013 BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2013-C01)

Motion Passed

Motion Passed

None

None

13.   The Great Lakes Sewage Report Card 2013

Recommendation:  That the Civic Works Committee received a presentation from the Managing Director, Environmental and Engineering Services and City Engineer and the Director, Water and Wastewater, with respect to the Great Lakes Sewage Report Card 2013 prepared by Ecojustice; it being noted that the Civic Works Committee was advised that while the Report Card is a tool to assist with identifying issues with wastewater management, it did not clearly reflect both the positive improvements completed by the City of London nor future improvements planned by the City of London with respect to this matter.

Motion Passed

Motion Passed

The meeting adjourned at 4:45 PM.