September 26, 2013, at 4:03 PM
Present:
M. Brown, N. Branscombe, P. Hubert, J. Swan, W. DeShane, C. Saunders (Secretary)
Also Present:
A. Zuidema, J.P. Barber, G. Belch, N. Dowhonick (PwC), P. Foto, S. Gilfillan (PwC), M. Hayward, J. Logan, V. McAlea Major, J. Morgan (Chair, London Public Library Board), K. Owen, A. Prince, C. Shah (PwC), S. Swance, M. Turner
Recommendation: That it BE NOTED that no pecuniary interests were disclosed.
Performance Measurement Program (MPMP) - Three Year Comparative Values 2010 - 2012
Recommendation: That, the following actions be taken regarding the Municipal Performance Measurement Program (MPMP) – Three Year Comparative Values 2010 – 2012: a) the staff report dated September 26, 2013 BE RECEIVED for information; and, b) the Civic Administration BE DIRECTED to provide additional background information in future reports with respect to the data provided.
Amendments to the 2013 Risk-Based Audit Plan and Scoping for 2014 Risk-Based Audit Plan
Recommendation: That, on the recommendation of PricewaterhouseCoopers (PwC), the following actions be taken regarding potential amendments to the 2013 Risk-Based Audit Plan and scoping for the 2014 Risk-Based Audit Plan: a) PricwaterhouseCoopers’ report dated September 26, 2013 BE RECEIVED for information; and, b) the proposed 2013 Risk-Based Audit Plan and scoping for the 2014 Risk- Based Audit Plan BE APPROVED.
Internal Audit Results - Corporate Services - Finance: Facilities and Property Utilization and Corporate Services - Finance: Property Tax Assessments and Collections
Recommendation: That, on the recommendation of PricewaterhouseCoopers (PwC), the following actions be taken on the Quarterly Reports on Internal Audit Results – Corporate Services/Finance - Facilities and Property Utilization and Corporate Services/Finance - Property Tax Assessments and Collections: a) PricewaterhouseCoopers’ (PwC) report dated September 26, 2013 BE RECEIVED for information; b) the action plans identified in Appendix A of PricewaterhouseCoopers’ (PwC) report dated September 26, 2013, BE IMPLEMENTED; c) the action plans identified in Appendix B of PricewaterhouseCoopers’ (PwC) report dated September 26, 2013, BE IMPLEMENTED; d) the Quarterly Results on Internal Audit Results identified in Appendix C of PricewaterhouseCoopers’ (PwC) report dated September 26, 2013, BE RECEIVED; and, e) PricewaterhouseCoopers (PwC) BE REQUESTED to provide an update regarding the review of Information Technology governance and risk at the next meeting of the Audit Committee.
Outside Consulting Services
Recommendation: That PriceWaterhouseCoopers (PwC) BE DIRECTED to undertake a review of the current City of London practices and policies with respect to retaining external consulting services, except for consultant reports subject to labour relations privilege, litigation privilege, solicitor-client privilege or exceptions under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and to report back to the Audit Committee on the following matters: a) any improvements that can be made to ensure that external consultants are being engaged at appropriate times to achieve a value for money perspective; and, b) opportunities to strengthen accountability and transparency with respect to the process followed to retain external consultants.
LLP (PwC) Audit Services - Revenue
Recommendation: That the letter dated September 20, 2013, from Susanna Hubbard Krimmer, CEO & Chief Librarian, London Public Library, and the appended report from PricewaterhouseCoopers (PwC) with respect to an audit of the London Public Library – revenue base and fee structure, BE RECEIVED.
(See Confidential Appendix to the 6th Report of the Audit Committee enclosed for Members only.)
The Audit Committee convened in camera from 5:11 PM to 5:38 PM after having passed a motion to do so, with respect to the following matters:
The meeting adjourned at 5:46 PM.