April 8, 2014, at 1:04 PM
Present:
J.F. Fontana, J.P. Bryant, B. Polhill, J.B. Swan, H.L. Usher, L. Rowe (Secretary)
Also Present:
A. Zuidema, B. Baar, J.P. Barber, J. Braam, S. Corman, B. Coxhead, K. Dawtrey, A. Dunbar, J. Freeman, M. Hayward, G.T. Hopcroft, L. Livingstone, V. McAlea Major, D. Mounteer, L. Palarchio, R. Paynter, M. Ribera, A. Ripepi, C. Saunders, J. Senese, J. Smout, M. Turner, B. Warner
1. Disclosures of
Pecuniary Interest
Recommendation: That it BE NOTED that no pecuniary interests were disclosed.
2. 2014 Debenture
Issuance
Recommendation: That the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE AUTHORIZED to proceed with the issuance of debentures to provide permanent financing for capital works in an amount not to exceed $30,000,000 (Appendix A, as appended to the staff report dated April 8, 2014) through debentures in the capital markets, with the flexibility to postpone the issuance due to unfavourable market conditions.
Motion Passed
Vote:
Yeas: Nays: J.F. Fontana J.B. Swan (1) J.P. Bryant B. Polhill H.L. Usher (4)
Motion Passed
3. 2013 Operating
Budget Status - Fourth Quarter Report
Recommendation: That the following actions be taken with respect to the 2013 Operating Budget Status – Fourth Quarter Report for the General Budget (Property Tax Supported referred to in Appendix A of the staff report dated April 8, 2014), Water Budget and Wastewater and Treatment Budget; a) the staff report dated April 8, 2014 BE RECEIVED for information; it being noted that: i) there was $7.3 million in net savings in the General (Property Tax Supported) Budget, as identified by Civic Service Areas and Boards & Commissions; it being noted that the year-end savings are $0.4 million higher than projected in the 2013 Operating Budget Status – 3rd Quarter Report and the $7.3 million Operating surplus was contributed to the Operating Budget Contingency Reserve, consistent with Council direction; it being further noted that the $7.3 million net savings has been allocated in accordance with Council direction relative to the 2014 Budget, as follows: A) $3.8 million to the Economic Development Reserve Fund to be reinvested into Industrial Land Development initiatives; B) $2.3 million to the City Facilities Reserve Fund in order to provide a “potential” source of funding for facility related initiatives such as Ontario Works Decentralization; C) $0.5 million as a funding source for the Veterans Memorial Parkway noise wall capital project; D) $0.4 million as a funding source for Enhanced Animal Welfare capital projects; E) $0.2 million to St. Joseph’s Hospice for one-time capital funding; F) $0.1 million to the Grand Theatre for one-time capital funding; ii) there was $2.9 million in net savings for the Water rate supported budget; it being noted that the year-end surplus is $0.8 million less than projected in the 2013 Operating Budget Status – 3rd Quarter Report; it being further noted that the $2.9 million in savings has been contributed to the Water Works Capital Reserve Fund and will assist in funding future capital expenditures, consistent with Council direction; iii) there was $0.7 million in net savings for the Wastewater and Treatment rate supported budget; it being noted that the year-end surplus is $1.1 million less than projected in the 2013 Operating Budget Status – 3rd Quarter Report; it being further noted that the $0.7 million savings has been contributed to the Sewage Works Reserve Fund, consistent with Council direction; and iv) the Civic Administration contributed $2,907,800 ($2,483,521 – property tax supported; $295,652 – wastewater; and $128,627 – water) to the Efficiency, Effectiveness and Economy reserves in 2013; and b) NO ACTION BE TAKEN to utilize the Operating Budget Contingency Reserve as the source of funding for the London Police Service operational deficit of $0.3 million.
Motion Passed
Vote:
Yeas: Nays: J.F. Fontana J.P. Bryant (1) J.B. Swan B. Polhill H.L. Usher (4)
Motion Passed
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
4. 2013 Capital Budget
Status - Fourth Quarter Report
Recommendation: That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2013 Capital Budget Status - Fourth Quarter Report BE RECEIVED for information.
Motion Passed
Vote:
Yeas: J.F. Fontana J.P. Bryant B. Polhill H.L. Usher (4)
Motion Passed
5. 2013 Compliance
Report in Accordance with the Procurement of Goods and Services Policy
Recommendation: That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the report dated April 8, 2014 regarding the status of the 2013 Compliance Report required in accordance with the Procurement of Goods and Services Policy BE RECEIVED for information.
Motion Passed
Vote:
Yeas: J.F. Fontana J.P. Bryant B. Polhill H.L. Usher (4)
Motion Passed
6. Procurement of
Goods and Services Policy Revisions
Recommendation: That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, appended to the staff report dated April 8, 2014, to amend Schedule “C” to By-law No. A.-6151-17, being “A By-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, BE INTRODUCED at the Municipal Council meeting on April 15, 2014 in order to revise the Procurement of Goods and Services Policy to: a) add “Investment Management Services” to the Procurement of Goods and Services Policy in Schedule “B” as Item 3.x; b) move “Employee Group Benefits” in Schedule “B” from Item 8.v to Item 3.xi and reword as “Employee Group Benefits, Compensation, Programs, Consulting and Reviews”; c) move “Legal Services” and “Labour Relations Services” in Schedule “B” from Item 8. ii and ix, to create a new Item 12 with a $250,000 limit; d) add construction relocations as approved by the City Utilities Co-ordination Committee to Schedule “B” as a new Item 13; e) add services provided for City construction projects within a railway right-of-way as required by the rail authority having jurisdiction to Schedule “B” as a new Item 14; and f) remove wording related to Dispute Forms under Section 18.2 Program Administration, Audit and Monthly Reconciliation for Purchasing Cards.
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
7. Advance Voting Days
for the 2014 Municipal Election
Recommendation: That, on the recommendation of the City Clerk, the proposed by-law (Appendix “A”), appended to the staff report dated April 8, 2014, BE INTRODUCED at the Municipal Council meeting to be held on April 15, 2014 to establish the following advance voting dates and times: - Saturday October 11, 2014 from 10:00 AM to 8:00 PM - Tuesday October 14, 2014 to Saturday, October 18, 2014, inclusive, from 10:00 AM to 8:00 PM; it being noted that the Corporate Services Committee heard a verbal overview, from the City Clerk, with respect to the various enhancements that have been identified and will be, or have already been, undertaken by the City Clerk’s Office with respect to voter and candidate engagement for the 2014 Election.
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
8. Apprenticeship
Training Tax Credit
Recommendation: That, on the recommendation of the Director of Intergovernmental and Community Liaison, the following actions be taken with respect to the changes to the Apprenticeship Training Tax Credit: a) Mayor Fontana BE REQUESTED to send a letter to Ontario Premier Kathleen Wynne expressing concern regarding the impact of the changes of the Apprenticeship Training Tax Credit on London contact centres; and b) Mayor Fontana BE REQUESTED to continue to collaborate with the task force established by Mayor Tony Van Bynen of Newmarket, and other forums, on this issue.
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
9. Report of the Federation
of Canadian Municipalities Board of Directors Meeting - Thunder Bay, ON - March 3-8, 2014
Recommendation: That the communication dated March 19, 2014 from Councillor H.L. Usher and Councillor J.L. Baechler regarding the Federation of Canadian Municipalities Board of Directors meeting held on March 3-8, 2014 in Thunder Bay, Ontario BE RECEIVED for information.
Motion Passed
Vote:
Yeas: J.F. Fontana J.P. Bryant B. Polhill H.L. Usher (4)
Motion Passed
10. PUBLIC
PARTICIPATION MEETING - Application for Tourism Exemption - Retail Business Holiday Act, R.S.O. 1990, c.R.30 - Labatt Breweries of Canada LP
Recommendation: That the attached revised proposed by-law to exempt Labatt Breweries of Canada LP’s London brewery and the associated retail store located at 150 Simcoe Street, London, Ontario under section 4(1) of the Retail Business Holidays Act, R.S.O. 1990, Chapter R.30, to permit the brewery and the associated retail store to be opened on Victoria Day, Canada Day, Labour Day and Thanksgiving Day, from 11 AM to 6 PM, BE INTRODUCED at the Municipal Council meeting to be held on April 15, 2014; it being noted that the Corporate Services Committee took into consideration the criteria for such an exemption; it being pointed out that at the public participation meeting associated with this matter Mr. Chris Morley, Senior Director, Corporate Affairs, Labatt, reiterated the basis for the request and how the request meets the legislated criteria for such an exemption, as detailed in his communication dated January 24, 2014, appended to the associated staff report.
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
Motion to close the Public Participation Meeting:
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
11. Spam Legislation
Recommendation: That the update from the Director, Communications, with respect to legislation regarding “spam” messaging, BE RECEIVED for information; it being noted that the City has a staff working group reviewing and developing a plan for addressing the legislation, including appropriate training as may be required.
Motion Passed
Vote:
Yeas: J.F. Fontana J.B. Swan J.P. Bryant B. Polhill H.L. Usher (5)
Motion Passed
(See Confidential Appendix to the 11th Report of the Corporate Services Committee enclosed for Members only.)
The Corporate Services Committee convened in camera from 2:30 PM to 3:48 PM after having passed a motion to do so, with respect to the following matters: