May 12, 2014, at 4:02 PM

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1.   Disclosures of

Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

2.   1st Report of LTC

Long Term Growth Report Working Group

Recommendation:  That the following actions be taken with respect to the 1st Report of the LTC Long Term Growth Report Working Group from its meeting held on April 23, 2014:   a)         the London Transit Commission’s (LTC) 2013 Performance Report BE REFERRED to the Municipal Council, through the Civic Works Committee, to:   i)            consider the two part service review to be undertaken in 2014; and,   ii)          consider the need to increase future funding for transit; and,   b)         the LTC BE ENCOURAGED to advise the Municipal Council of its communications strategy supporting investment in transit;   it being noted that the LTC Long Term Growth Report Working Group (LTCWG) received a presentation dated April 9, 2014, from L. DuCharme, General Manager, LTC with respect to the LTC’s 2013 Performance Report; and,   c)      clauses 2 and 3 BE RECEIVED.

Motion Passed

Motion Passed

3.   Appointment of

Consulting Engineers for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2014 Infrastructure Lifecycle Renewal Projects: Contracts #2, #3 and #10

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the following 2014 Infrastructure Lifecycle Renewal Projects; Contract #2: St. James Street & Willingdon Avenue, Contract #3: William Street, and Contract #10: Commissioners Road:   a)         the following Consulting Engineering firms BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including geotechnical services for the said projects, at the upset amounts identified below, in accordance with the estimate, on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:   i)          Contract #2: R.V. Anderson Associates Limited (RVA); in the amount of  $247,049.00, including contingency, excluding HST;   ii)         Contract #3: AECOM Canada Ltd. (AECOM); in the amount of $229,223.50, including contingency, excluding HST;   iii)         Contract #10: Delcan Corporation (DELCAN); in the amount of $215,039.00, including contingency, excluding HST;    b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 12, 2014;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

4.   Sunningdale Road

and Wonderland Road North Roundabout Construction Administration-Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2014 Sunningdale Road and Wonderland Road North Roundabout project:   a)         Dillon Consulting Limited BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $315,949.15, excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 12, 2014;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 14-53); and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including purchase orders and agreements required to give effect to these recommendations.  (2014-A05)

5.   Southwest Area

Trunk Sanitary Sewer Detailed Design-Appointment of Consulting Engineer: Phase 1- Wonderland Road South (Dingman Drive to Wharncliffe Road South) and Hamlyn Street (Wonderland Road South to Campbell Street)

Recommendation:  That, on the recommendation of the Director, Water, Wastewater and Treatment, the following actions be taken with respect to the Phase 1 Southwest Area Sanitary Sewer Detailed Design (ES5260 & ES5247):   a)         AECOM Canada Limited BE APPOINTED Consulting Engineers in the amount of $399,926.00, including 10% contingency, excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 12, 2014;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

6.   (ADDED) Funding for

2014 Thames Region Ecological Association Bicycle Festival

Motion Passed

Motion Passed

7.   (ADDED)  Wellington Road Sidewalk

Recommendation:  That it BE NOTED that Councillor J.L. Baechler enquired about the possibility of installing a sidewalk on the east side of Wellington Road between Bradley Avenue and Commissioners Road. The Director, Roads and Transportation advised that consideration of this request would be taken when completing the Environmental Assessment for the Bus Rapid Transit.

8.   (ADDED)  Quebec Street Bridge Pedestrian

Safety Rail

Recommendation:  That it BE NOTED that Councillor S. Orser enquired about the possibility of installing a pedestrian railing on the Quebec Street Bridge and working with property owners to install and maintain a united fence to improve pedestrian safety for the students travelling to Bishop Townsend Public School.  The Managing Director, Environmental and Engineering Services and City Engineer advised that a site review would be completed, the results of which would be reported back to the Civic Works Committee.

The meeting adjourned at 4:13 PM.