June 23, 2014, at 8:05 PM

Original link

The Council meets in Special Session in the Council Chambers this day at 8:05 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

IV.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Motion Passed

Motion Passed

V.   RECOGNITIONS

VI.   COMMUNICATIONS

AND PETITIONS

1.   Disclosures

of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

2.   2013

Investment Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2013 Investment Report BE RECEIVED for information.

3.   Lease

Financing Policy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the establishment of a “Lease Financing Policy” to provide a statement of lease financing policies and goals as required by Ontario Regulation 653/05 under the Municipal Act, 2001:   a)         the proposed by-law (Appendix “A”), as appended to the staff report dated June 17, 2014, BE INTRODUCED at the Municipal Council meeting on June 24, 2014 to implement Council Policy 8(27) entitled “Lease Financing Policy” to govern all lease financing agreements entered into by the City; and   b)         subject to the approval of (a), above, the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer or designate BE DIRECTED to report upon, on an annual basis, the City’s lease financing activity and its proportion to the City’s total outstanding long-term debt, including a statement indicating whether, in his or her opinion, that all lease financing agreements were made in accordance with the City’s Lease Financing Policy, as well as any other information that is deemed to be relevant.

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, as appended to the staff report dated June 17, 2014 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2014 to repeal Council Policy 26(1) “Tax Certificates – Uncertified Cheques” and to repeal and replace Council Policy 26(2) “Tax Collection Policy” in order to reflect current practice and legislation.

5.   Quarterly

Reporting - Council Members' Expense Account

That, on the recommendation of the City Clerk, the Civic Administration BE DIRECTED to provide for the quarterly reporting of Council Members’ expenses on the City of London’s website; it being noted that an additional report and proposed by-law to revise the Council Members’ Expense Account Policy, including the provision for quarterly reporting on the City of London’s website, will be brought forward at a future meeting.

6.   Council

Policy 5(29) - Issuance of Computer Equipment to Council Members

7.   Pride

London Festival - Request for Designation as a Municipal Significant Event

That the Pride London Festival, to be held in Victoria Park from 6:00 PM to 11:00 PM on Friday, July 25, 2014, 11:00 AM to 11:00 PM on Saturday, July 26, 2014 and 11:00 AM to 8:00 PM on Sunday July 27, 2014 BE DESIGNATED a municipally significant event in the City of London.

8.   Appointment

to the Transportation Advisory Committee

That Tanis Siddique, representative of the Council for London Seniors and Alyssa Penney, representative of London-Middlesex Road Safety Committee, BE APPOINTED as Voting Members on the Transportation Advisory Committee, for the term ending February 28, 2015.

9.   Appointment

to the Community Safety and Crime Prevention Advisory Committee

That Marylou Albanese, representative of Middlesex-London Health Unit, BE APPOINTED as a Non-Voting Member on the Community Safety and Crime Prevention Advisory Committee, for the term ending February 28, 2015.

10.   Appointment

to the Cycling Advisory Committee

That Dave Mitchell, representative of London Cycle Link, BE APPOINTED as a Voting Member on the Cycling Advisory Committee, for the term ending February 28, 2015.

11.   Appointment

to the Town and Gown Committee

That Paul Beechey, neighbourhood representative of the residential area of Western University, BE APPOINTED as a Voting Member on the Town and Gown Committee, for the term ending February 28, 2015.

12.   Appointment

to the Trees and Forests Advisory Committee

13.   Designation of

Lawn Summer Nights as a Municipally Significant Event

That the Lawn Summer Nights event to be held consecutive Thursdays on July 3, 10, 17 and 24, 2014, at the Thistle Lawn Bowling Club, 25 Beaufort Street, London, Ontario, BE DESIGNATED as a municipally significant event.

PRESENT:  Acting Mayor J.B. Swan, and Councillors B. Polhill, B. Armstrong, S. Orser, J.L. Baechler, N. Branscombe, M. Brown, P. Hubert, D.G. Henderson, P. Van Meerbergen, D. Brown, H.L. Usher, J.P. Bryant, S.E. White and C. Saunders (City Clerk).   ALSO PRESENT: A. Zuidema, J.P. Barber, J. Braam, J.M. Fleming and L. Rowe.   Motion made by Councillor M. Brown and seconded by Councillor S. Orser to Approve that on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with the review and concurrence of the Managing Director, Planning and City Planner, the lease between the City and Farhi Holdings Corporation (the   “Landlord”) for the 11th Floor space at 383 Richmond Street, for an additional term of three (3) years, for the Parks Planning & Design division, at a base rent of  $9.95 per square foot, BE RENEWED subject to the same terms and conditions of the existing lease.

IX.   DEFERRED

MATTERS

X.   ENQUIRIES

XI.   EMERGENT

MOTIONS

XII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor B. Polhill

Seconded by Councillor H.L. Usher

Approve Introduction and First Reading of Bill No.s 298 to 302.

Motion Passed

Motion Passed

Moved by Councillor B. Polhill

Seconded by Councillor P. Van Meerbergen

Approve 3rd Reading and Enactment of Bills No. 298 to 302.

Motion Passed

Motion Passed

XIII.   ADJOURNMENT

Moved by Councillor P. Van Meerbergen

Seconded by Councillor D. Brown

Adjourn.

Motion Passed

Motion Passed