Open Council

Civic Works Committee

Open Council

Civic Works Committee

October 6, 2014, at 4:00 PM

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1.   Disclosures of

Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

2.   2nd Report of the

LTC Long Term Growth Report Working Group

Recommendation:  That the 2nd Report of the LTC Long Term Growth Report Working Group, from its meeting held on September 16, 2014, BE RECEIVED.

3.   4th Report of the

Cycling Advisory Committee

Recommendation:  That the 4th Report of the Cycling Advisory Committee, from its meeting held on September 17, 2014, BE RECEIVED.

Motion Passed

Motion Passed

4.   London Wastewater

Facility Update, Operating Agreement and Next Steps

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southwestern Ontario Water Consortium – London Wastewater Facility:   a)         the proposed by-law appended to the staff report dated October 6, 2014, BE INTRODUCED at the Municipal Council meeting to be held October 14, 2014, to approve an Agreement with the University of Western Ontario for the operation of the Southwestern Ontario Water Consortium – London Wastewater Facility;   b)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,   c)         the Civic Administration BE DIRECTED to report back with a review of the mandate and business plan of the International Water Centre of Excellence;

it being noted that the Civic Works Committee received a verbal update from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer with respect to this matter. (2014-E05/LO4A)

Motion Passed

Motion Passed

5.   Single Source

Procurement Supply and Installation of Diesel Exhaust Fluid (DEF) Storage Kiosks and Dispensers

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and installation of diesel exhaust fluid (DEF) storage kiosks and dispensers:   a)         the contract with MSM Group - Middlesex Supply and Maintenance to supply and install diesel exhaust fluid (DEF) storage kiosks and dispensers, at their quoted price of $76,681.00, excluding H.S.T., and in accordance with Section 14.4 (d) and (e) of the Procurement of Goods and Services Policy, BE APPROVED;   b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated October 6, 2014;   c)         Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,   d)         the approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2014-F17)

Motion Passed

Motion Passed

6.   Hamilton Road and

Highbury Avenue Intersection Improvements Environmental Assessment Study-Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Hamilton Road and Highbury Avenue Intersection Improvements Environmental Assessment:   a)       Dillon Consulting Limited, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for the Hamilton Road and Highbury Avenue intersection improvements, in the amount of $184,996.90, excluding H.S.T, in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2014;   c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

Motion Passed

Motion Passed

7.   Wharncliffe Road

South Environmental Assessment Study-Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Wharncliffe Road South Environmental Assessment from Becher Street to Commissioners Road:   a)         MMM Group Limited BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Wharncliffe Road South, in the amount of $546,700.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2014;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2014-A05)

Motion Passed

Motion Passed

8.   Greenway Wastewater

Treatment Plant Rotating Drum Thickener Engineering Project ES5084-11

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the following actions be taken with respect to additional contract administration fees for the Greenway Wastewater Treatment Rotating Drum Thickener Project:   a)         the engineering fees for R.V. Anderson Associates Limited BE INCREASED by $51,552.60, in accordance with the estimate, on file, to an upset limit of $215,463.60 including 10% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   b)         the financing for the additional contract administration fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2014;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-E05)

Motion Passed

Motion Passed

9.   Riverside Drive and

Beaverbrook Avenue Intersection Improvement

Recommendation:  That the matter of the potential installation of traffic lights at Beaverbrook Avenue and Riverside Drive BE REFERRED back to the Civic Administration for further review and report back at a future date.  (2014-T05/T07)

Motion Passed

Motion Passed

10.   Minor Revisions to

the W12A Landfill Site Community Enhancement and Mitigative Measures Program

Recommendation:  That, on the recommendation of the Director Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated October 6, 2014, BE INTRODUCED at the Municipal Council meeting to be held October 14, 2014 to update the W12A Landfill Site Community Enhancement and Mitigative Measures Program. (2014-E07A)

Motion Passed

Motion Passed

The meeting adjourned at 4:35 PM.