December 16, 2014, at 4:00 PM
Present:
H.L. Usher, J. Helmer, T. Park, V. Ridley, M. van Holst, J. Martin (Secretary)
Also Present:
M. Cassidy, J. Zaifman; W. Abbott, J. Braam, M. Bushby, T. Copeland, K. Dawtrey, P. Donnelly, A. Drost, A. Dunbar, G. Gauld, A. Hagan, A. Henry, D. Huggins, G. Irwin, G. Kotsifas, J. Lawrence, J. Lucas, D. MacRae, S. Maguire, S. Mathers, V. McAlea Major, M. Pease, R. Pedlow, L. Rowe, J. Simon, E. Soldo, S. Spring, J. Stanford, R. Sutton, R. Welker
1. Disclosures of
Pecuniary Interest
Recommendation: That it BE NOTED that no pecuniary interests were disclosed.
2. Election of
Vice-Chair for the term ending November 30, 2015
Recommendation: That Councillor J. Helmer BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 30, 2015.
Motion to approve slate of Councillor Helmer and Councillor van Holst for Vice-Chair for the term ending November 30, 2015.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
Motion to elect Councillor J. Helmer as Vice-Chair for the term ending November 30, 2015.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
3. 6th Report of the
Cycling Advisory Committee
Recommendation: That the 6th Report of the Cycling Advisory Committee, from its meeting held on November 19, 2014, BE RECEIVED.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
4. Amendments to the
Traffic and Parking By-law
Recommendation: That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated December 16, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014 for the purpose of amending the Traffic and Parking By-law (P.S. 111). (2014-C01)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
5. Transportation
Energy Optimization Plan (TEOP) Update
Recommendation: That, on the recommendation of the Director, Roads and Transportation, the implementation of Phase 1 of the LED Street Light Conversion Program BE REFERRED to the 2015 Capital Budget deliberation. (2014-T01)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
Recommendation: That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Wickerson Stormwater Management Facility: a) the engineering consulting fee claim for the Wickerson Road Development Area Environmental Assessment, submitted by Wickerson Heights Incorporated, in the amount of $194,606.08, including applicable taxes, BE REIMBURSED; b) the claim for the design, and construction of the Wickerson Stormwater Management Facility, submitted by Wickerson Heights Incorporated, in the amount of $719,377.69, including applicable taxes, BE REIMBURSED; and, c) the financing for these fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 16, 2014. (2014-E03)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
7. Mudcreek East
Environmental Assessment: Owner Reimbursement
Recommendation: That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Mud Creek East Environmental Assessment project: a) the engineering consulting fee claim, submitted by Sam Katz Holdings, in the amount of $50,057.84, including applicable taxes, BE REIMBURSED; b) the engineering consulting fee claim, submitted by Old Oak Properties, in the amount of $104,776.17, including applicable taxes, BE REIMBURSED; and, c) the financing for these fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 16, 2014. (2014-E03)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
8. 2014 External Audit
of London’s Drinking Water Quality Management System and 2014 Management Review
Recommendation: That, on the recommendation of the Director, Water and Wastewater, the 2014 external audit of London’s Drinking Water Quality Management System, and the subsequent 2014 Management Review meeting, BE RECEIVED for information. (2014-E13)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
9. Update on Key Solid
Waste Management Initiatives
Recommendation: That the staff report dated December 16, 2014, from the Director, Environment, Fleet and Solid Waste, with respect to an update on the key solid waste management initiatives, BE RECEIVED for information. (2014-E07)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
10. W12A Landfill
Public Liaison Committee Proposed Water Supply Fund
Recommendation: That, on the recommendation of the Director Environment, Fleet and Solid Waste, the amount of $180,000.00 from the Community Mitigative Measures Fund, to subsidize point of source water treatment systems for homes in the vicinity of the W12A landfill, BE APPROVED IN PRINCIPLE; it being noted that the Civic Administration will report back with respect to the details of the project, including the amount that will be subsidized, who qualifies, etc., for final approval at a future meeting. (2014-E07A)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
11. General Orientation
– Key Committee Matters
Recommendation: That the orientation presentations provided by J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, J. Lucas, Director, Water and Wastewater, A. Henry, Division Manager, Regional Supply, E. Soldo, Director, Roads and Transportation, and J. Stanford, Director, Environment, Fleet and Solid Waste, BE RECEIVED for information. (2014-A23)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
12. Garbage and
Recycling Collection - Status and Potential Next Steps
Recommendation: That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to garbage and recycling collection: a) the Civic Administration BE DIRECTED to take no action to change the frequency of garbage and recycling pick up at this time; b) the Civic Administration BE DIRECTED to continue to keep Municipal Council apprised of any new information that becomes available that is relevant to recycling and garbage collection programs, in addition to what is stated in d); c) the Civic Administration BE DIRECTED to further examine and implement a number of optimization actions in the next six to nine months to improve the efficiency of these programs, as outlined in the staff report dated December 16, 2014, in order to reduce costs for sanitation operations between $150,000.00 and $200,000.00 per year; and, d) the Civic Administration BE DIRECTED to prepare and submit the following reports to the Municipal Council in 2015 and 2016: i) a report(s) reviewing and/or taking action on the recommendations as presented by PricewaterhouseCoopers (PwC) in its audit report entitled Solid Waste (Garbage) Collection and Recycling Process Review and any further recommendations identified by the Audit Committee, and approved by the Municipal Council; ii) a report examining the advantages and disadvantages of using a cart-based, semi or fully automated, garbage collection system; iii) a report examining the advantages and disadvantages of compressed natural gas (CNG) to fuel garbage packers and other compatible City fleet, along with potential synergies with fleet from other agencies, boards and commissions; iv) a status report on the use of Green Bins to divert food scraps and other organics in Ontario and selected Canadian municipalities and potential next steps for London; and, v) a report examining the advantages and disadvantages of adding a tag system for bulky items; it being noted that the Civic Works Committee received the attached presentation from J. Stanford, Director Environment, Fleet and Solid Waste with respect to this matter. (2014-E07)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
13. Boulevard Parking
Application - 552 Colborne Street
Recommendation: That the communication dated November 7, 2014, received from M. Campbell, Zelinka Priamo Ltd, with respect to a boulevard parking application for 552 Colborne Street, BE REFERRED to the Civic Administration for review and report back at the February 3, 2015 meeting of the Civic Works Committee. (2014-L01/D17)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
14. (ADDED) Statutory Standard of Care Workshop
That it BE NOTED that J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, encouraged Committee members to attend the Statutory Standard of Care Workshop being held January 13 and 14, 2015.
15. (ADDED) Professional Executive of the Year
Award
That it BE NOTED that J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, recognized and extended congratulations to J. Stanford, Director, Environment, Fleet and Solid Waste, on receiving the 2014 Canadian Professional/Executive of the Year Award (Medium Municipality) from the Ontario Municipal Waste Management Association.
16. (ADDED) Reasons for In-Camera Meetings
That it BE NOTED that K. Dawtrey, Solicitor II, provided clarification to the Civic Works Committee with respect to reasons why a meeting may be held in-camera.
The meeting adjourned at 6:41 PM.