December 18, 2014, at 5:30 PM

Original link

The Council meets in Regular Session in the Council Chambers this day at 5:30 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 9 of the 1st Report of the Planning and Environment Committee and related Bill No. 19, having to do with the proposed expansion of the London Downtown Business Association Improvement Area, by indicating that he operates a business with the Downtown Business Association.

Councillor A. Hopkins discloses a pecuniary interest in clause C-1 of the 1st Report of the Corporate Services Committee, having to do with a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations matters in regard to one of the Corporation’s unions, and advice which is the subject of solicitor-client privilege and communications necessary for that purpose.  Councillor A. Hopkins further discloses a pecuniary interested in clause 5 of the 1st Report of the Audit Committee, having to do with the Quarterly Report on Internal Audit Results:  Solid Waste (Garbage) Collection and Recycling Process Review, by indicating that her son is employed by the City of London in the Solid Waste Management Division.

Councillor J. Zaifman disclosed a pecuniary interest in clause 11 of the 1st Report of the Corporate Services Committee, having to do with City of London Days at the Budweiser Gardens, by indicating that he is employed by the Parkinson Society.  Councillor J. Zaifman further discloses a pecuniary interest in clause 13 of the 1st Report of the Planning and Environment Committee, having to do with an application for the property known as 530 Sunningdale Road East, by indicating that his family has an interest in the property. Councillor J. Zaifman further discloses a pecuniary interest in clause 6 of the 1st Report of the Civic Works Committee, having to do with the Wickerson Stormwater Management Facility, by indicating that his family has an interest in the matter.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

4th Report of the Strategic Priorities and Policy Committee

IV.   RECOGNITIONS

1.   His Worship the

Mayor welcomes Glen Pearson, representing the London Food Bank, to accept donations for the Food Bank from Members of Council and Civic Administration

2.   His Worship the

Mayor introduces Bill Coxhead who presented a cheque on behalf of The Corporation of the City of London to Andrew Lockie representing The United Way

Moved by Councillor V. Ridley

Seconded by Councillor P. Hubert

Recess.

Motion Passed

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Motion Passed

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE SECOND MEETING HELD ON DECEMBER 9, 2014

Moved by Councillor P. Squire

Seconded by Councillor A. Hopkins

Approve the Minutes of the 2nd Meeting held on December 9, 2014.

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

1st Report of the Corporate Services Committee Councillor M. Cassidy presents.

Moved by Councillor M. Cassidy

Approve clauses 1 to 17, excluding clauses 11, 14 and 16.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that the following pecuniary interests were disclosed:   a)         Councillor J. Zaifman disclosed a pecuniary interest in clause 11 of this Report having to do with City of London Days at the Budweiser Gardens by indicating that he is employed by the Parkinson Society.   b)         Councillor A. Hopkins disclosed a pecuniary interest in clause C-1 of the Confidential Appendix to the 1st Report of the Corporate Services Committee having to do with a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations matters in regard to one of the Corporation’s unions, and advice which is the subject of solicitor-client privilege and communications necessary for that purpose.

2.   Election of

Vice-Chair for the term ending November 30, 2015

That Councillor J. Zaifman BE ELECTED Vice Chair of the Corporate Services Committee for the term ending November 30, 2015.

3.   2014 Operating

Budget Status - Third Quarter Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2014 Operating Budget Status – Third Quarter Report for the General  (Property Tax Supported), Water and Wastewater and Treatment Budgets:   a)         the 2014 Operating Budget Status – Third Quarter Report for the General (Property Tax Supported) Budget, Water Budget and Wastewater and Treatment Budget BE RECEIVED for information; it being noted that the Civic Administration is projecting:   i)          $1.5 million in net savings for the General (Property Tax Supported) Budget as identified by Civic Service Areas and Boards and Commissions; it being noted that the year-end position could fluctuate significantly based on factors beyond the control of Civic Administration, such as Ontario Works caseload and winter maintenance;   ii)         a $0.6 million deficit in the Water rate supported budget; it being noted that a draw from the Water Capital Reserve Fund may be required to balance the year end position;   iii)         $0.8 million savings in the Wastewater and Treatment rate supported budget;   b)         the Civic Administration’s contribution of $1,826,617 ($1,450,522 – property tax supported; $226,368 – water; and $149,727 – wastewater) to the Efficiency, Effectiveness and Economy reserves in 2014 BE RECEIVED for information.

4.   2014 Capital Budget

Status - Third Quarter Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2014 Capital Budget Status - Third Quarter Report dated December 16, 2014 BE RECEIVED for information.

5.   City of London’s

Credit Rating

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated December 16, 2014 regarding the City of London’s Aaa credit rating BE RECEIVED for information.

6.   Request for Write

Off of Accounts Receivable

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to write off the outstanding Accounts Receivable, attached as Appendix “A” to the staff report dated December 16, 2014, in accordance with the Uncollectible Accounts Receivable Policy.

7.   Court Security

Prisoner Transportation Program Funding Agreement

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, as appended to the staff report dated December 16, 2014, BE INTRODUCED at the Municipal Council meeting on December 18, 2014 to approve the Ontario Funding Agreement for the Court Security Prisoner Transportation Program between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario, and to authorize the Mayor and the City Clerk to execute the Agreement.

8.   London’s Hosting of

2014 AMO Annual General Meeting, Conference and Trade Show Sponsorship and Budget

That, on the recommendation of the Director of Intergovernmental and Community Liaison, the staff report dated December 16, 2014 with respect to the sponsorship and budget for the hosting of the AMO Annual General Meeting, Conference and Trade Show for 2014 BE RECEIVED for information.

9.   London and

Middlesex Immigration Portal Enhancements and Second Annual International Student Welcome Event

That, on the recommendation of the Director of Intergovernmental and Community Liaison, the staff report dated December 16, 2014 regarding the London and Middlesex Immigration Portal Enhancements and the Second Annual Welcome International Students Event, BE RECEIVED for information.

10.   Canadian Trade

Agreements and Canada-China Foreign Investment Protection Agreement Update

That, on the recommendation of the Director of Intergovernmental and Community Liaison, the staff report dated December 16, 2014, providing an update on the Update on the Canadian Trade Agreements and Canada-China Foreign Investment Promotion and Protection Agreement, BE RECEIVED for information.

12.   Status of

Information and Discussions with Greenhouse Proponent to be Located on City-Owned Land in the Vicinity of the W12A Landfill and Resource Recovery Area

That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the staff report dated December 16, 2014 with respect to the status of information and discussions with a greenhouse operator that may locate on City-owned land in the vicinity of the W12A landfill and resource recovery area BE RECEIVED for information.

13.   Report of the

Federation of Canadian Municipalities Board of Directors Meeting - Ottawa, ON, November 18-21, 2014

That the communication dated December 5, 2014, from Councillor H.L. Usher, regarding the Federation of Canadian Municipalities Board of Directors meeting held on November 18-21, 2014 in Ottawa, Ontario BE RECEIVED for information.

15.   Establishment of

“Outstanding London Ambassador” Award

That the request by Councillor Salih to implement an “Outstanding London Ambassador” award BE REFERRED to the City Clerk to report back at a future meeting of the Corporate Services Committee with the following information, in order to consider what actions it wishes to take with respect to the request:   a)         a proposed policy, including criteria and guidelines, regarding such an award;   b)         details as to how such an award might complement existing awards by the Municipal Council, and other similar local awards; and   c)         an identification of any other gaps in recognitions that are identified through investigation of the practices of other municipalities.

17.   Consideration of

Appointment to the Environmental and Ecological Planning Advisory Committee (Requires up to 5 Members at Large)

That the following individuals BE APPOINTED as Voting Members on the Environmental and Ecological Planning Advisory Committee, for the term ending February 28, 2015:   Katrina Moser Meaghan Murphy Sarah Peirce Joseph R. Stinziano

Motion Passed

That, on the recommendation of the City Clerk, notwithstanding Council Policy 3(8) – City of London Days at the Budweiser Gardens, which restricts a group from having more than two event days over a five year consecutive period, the request from the Parkinson Society Southwestern Ontario to host a Charity Lunch Event featuring local restaurants on June 15, 2015 BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that only one other request has been received for 2015.

Motion Passed

14.   Request for

Reimbursement of Expenses - Community Event Sponsorship

That the following actions be taken with respect to the request dated November 25, 2014, from Councillor B. Armstrong, for reimbursement for payment for a quartet to carol senior residential homes within Ward 2 and for a specialized vehicle float for the Ward 2 Argyle BIA Santa Claus Parade:   a)         Councillor B. Armstrong BE REQUESTED to provide details regarding the amount of the expenditures for which he is seeking reimbursement in order for the Committee to have sufficient information to properly consider the matter; and   b)         the City Clerk BE DIRECTED to review the Council Members’ Expense Policy and report back on what changes might be in order in keeping with best practices, with a view to streamlining the process; it being noted that accountability and openness is accomplished through the regular posting of expenditures.

Moved by Councillor A. Hopkins

Seconded by Councillor B. Armstrong

Approve that clause 14 be amended in part b), by deleting the following words “with a view to streamlining the process; it being noted that accountability and openness is accomplished through the regular posting of expenditures”.

Motion Failed

Motion Passed

Motion Passed

16.   Councillor Expense

Funds

That the two communications from J. Kogelheide regarding the policy for Council Members’ expenses BE REFERRED to the review of the Council Members’ Expense Policy that the City Clerk is being directed to undertake, in accordance with clause 14b) of the 1st Report of the Corporate Services Committee which states:   “the City Clerk BE DIRECTED to review the Council Members’ Expense Policy and report back on what changes might be in order in keeping with best practices, with a view to streamlining the process; it being noted that accountability and openness is accomplished through the regular posting of expenditures”.

Motion Passed

1st Report of the Civic Works Committee

Moved by Councillor H.L. Usher

Approve clauses 1 to 16, excluding clause 6.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Election of

Vice-Chair for the term ending November 30, 2015

That Councillor J. Helmer BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 30, 2015.

3.   6th Report of the

Cycling Advisory Committee

That the 6th Report of the Cycling Advisory Committee, from its meeting held on November 19, 2014, BE RECEIVED.

4.   Amendments to the

Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated December 16, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2014-C01)

5.   Transportation

Energy Optimization Plan (TEOP) Update

That, on the recommendation of the Director, Roads and Transportation, the implementation of Phase 1 of the LED Street Light Conversion Program BE REFERRED to the 2015 Capital Budget deliberation. (2014-T01)

7.   Mudcreek East

Environmental Assessment: Owner Reimbursement

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Mud Creek East Environmental Assessment project:   a)         the engineering consulting fee claim, submitted by Sam Katz Holdings, in the amount of $50,057.84, including applicable taxes, BE REIMBURSED;   b)         the engineering consulting fee claim, submitted by Old Oak Properties, in the amount of $104,776.17, including applicable taxes, BE REIMBURSED; and,   c)         the financing for these fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 16, 2014.  (2014-E03)

8.   2014 External Audit

of London’s Drinking Water Quality Management System and 2014 Management Review

That, on the recommendation of the Director, Water and Wastewater, the 2014 external audit of London’s Drinking Water Quality Management System, and the subsequent 2014 Management Review meeting, BE RECEIVED for information.  (2014-E13)

9.   Updates of Key

Solid Waste Management Initiatives

That the staff report dated December 16, 2014, from the Director, Environment, Fleet and Solid Waste, with respect to an update on the key solid waste management initiatives, BE RECEIVED for information.  (2014-E07)

10.   W12A Landfill

Public Liaison Committee Proposed Water Supply Fund

That, on the recommendation of the Director Environment, Fleet and Solid Waste, the amount of $180,000.00 from the Community Mitigative Measures Fund, to subsidize point of source water treatment systems for homes in the vicinity of the W12A landfill, BE APPROVED IN PRINCIPLE; it being noted that the Civic Administration will report back with respect to the details of the project, including the amount that will be subsidized, who qualifies, etc., for final approval at a future meeting.  (2014-E07A)

11.   Orientation

That the orientation presentations provided by J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, J. Lucas, Director, Water and Wastewater, A. Henry, Division Manager, Regional Supply, E. Soldo, Director, Roads and Transportation, and J. Stanford, Director, Environment, Fleet and Solid Waste, BE RECEIVED for information. (2014-A23)

12.   Garbage and

Recycling Collection - Status and Potential Next Steps

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to garbage and recycling collection:   a)         the Civic Administration BE DIRECTED to take no action to change the frequency of garbage and recycling pick up at this time;     b)         the Civic Administration BE DIRECTED to continue to keep Municipal Council apprised of any new information that becomes available that is relevant to recycling and garbage collection programs, in addition to what is stated in d);   c)         the Civic Administration BE DIRECTED to further examine and implement a number of optimization actions in the next six to nine months to improve the efficiency of these programs, as outlined in the staff report dated December 16, 2014, in order to reduce costs for sanitation operations between $150,000.00 and $200,000.00 per year; and,   d)         the Civic Administration BE DIRECTED to prepare and submit the following reports to the Municipal Council in 2015 and 2016:   i)              a report(s) reviewing and/or taking action on the recommendations as presented by PricewaterhouseCoopers (PwC) in its audit report entitled Solid Waste (Garbage) Collection and Recycling Process Review and any further recommendations identified by the Audit Committee, and approved by the Municipal Council;   ii)         a report examining the advantages and disadvantages of using a cart-based, semi or fully automated, garbage collection system;   iii)         a report examining the advantages and disadvantages of compressed natural gas (CNG) to fuel garbage packers and other compatible City fleet, along with potential synergies with fleet from other agencies, boards and commissions;   iv)        a status report on the use of Green Bins to divert food scraps and other organics in Ontario and selected Canadian municipalities and potential next steps for London; and,   v)         a report examining the advantages and disadvantages of adding a tag system for bulky items;   it being noted that the Civic Works Committee received the attached presentation from J. Stanford, Director Environment, Fleet and Solid Waste with respect to this matter. (2014-E07)

13.   Boulevard Parking

Application - 552 Colborne Street

That the communication dated November 7, 2014, received from M. Campbell, Zelinka Priamo Ltd, with respect to a boulevard parking application for 552 Colborne Street, BE REFERRED to the Civic Administration for review and report back at the February 3, 2015 meeting of the Civic Works Committee.  (2014-L01/D17)

14.   Statutory Standard

of Care Workshop

That it BE NOTED that J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, encouraged Committee members to attend the Statutory Standard of Care Workshop being held January 13 and 14, 2015.

15.   Professional

Executive of the Year Award

That it BE NOTED that J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, recognized and extended congratulations to J. Stanford, Director, Environment, Fleet and Solid Waste, on receiving the 2014 Canadian Professional/Executive of the Year Award (Medium Municipality) from the Ontario Municipal Waste Management Association.

16.   Reasons for

In-Camera Meeting

That it BE NOTED that K. Dawtrey, Solicitor II, provided clarification to the Civic Works Committee with respect to reasons why a meeting may be held in-camera.

Motion Passed

6.   Wickerson

Stormwater Management Facility: Owner Reimbursement

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Wickerson Stormwater Management Facility:   a)       the engineering consulting fee claim for the Wickerson Road Development Area Environmental Assessment, submitted by Wickerson Heights Incorporated, in the amount of $194,606.08, including applicable taxes, BE REIMBURSED;   b)         the claim for the design, and construction of the Wickerson Stormwater Management Facility, submitted by Wickerson Heights Incorporated, in the amount of $719,377.69, including applicable taxes, BE REIMBURSED; and,   c)         the financing for these fees BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 16, 2014.  (2014-E03)

Motion Passed

1st Report of the Planning and Environment Committee

Moved by Councillor P. Hubert

Approve clauses 1 to 16, excluding clauses 9 and 13.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor P. Hubert disclosed a pecuniary interest in clause 9 of this report, by indicating that he operates a business within the Downtown Area and he is the President of a social enterprise that conducts business with the Downtown Business Association.

2.   Election of Vice

Chair for the term ending November 30, 2015

That Councillor P. Squire BE ELECTED Vice-Chair of the Planning and Environment Committee for the term ending November 30, 2015.

3.   11th Report of the

Environmental and Ecological Planning Advisory Committee

That the 11th Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on November 20, 2014, BE RECEIVED.

4.   9th Report of the

Trees and Forests Advisory Committee

That the 9th Report of the Trees and Forests Advisory Committee from its meeting held on November 26, 2014, BE RECEIVED.

5.   1st Report of the

Advisory Committee on the Environment

That the 1st Report of the Advisory Committee on the Environment from its meeting held on December 3, 2014, BE RECEIVED.

6.   Byron Pits

Secondary Plan - Terms of Reference (O-8434)

That, the proposed Terms of Reference for the Byron Pits Secondary Plan, BE REFERRED back to the Civic Administration for discussion with the property owner and Sifton Properties Limited and to report back at a future Planning and Environment Committee meeting;   it being noted that the Planning and Environment Committee reviewed and received a communication dated December 9, 2014, from R.W. Topping, L. Topping & G.A. Topping, 651 Southdale Road West, with respect to this matter;   it being further noted that the Planning and Environment Committee received the attached Orientation from the Manager, Long Range Planning and Research.  (2014-E10)

7.   Candidate Approval

for the Urban Design Peer Review Panel

That, on the recommendation of the Managing Director, Planning and City Planner, the following candidates BE APPROVED for the positions listed below on the Urban Design Peer Review Panel:   a)         David Yuhasz – Position of Architect;   b)         Blair Scorgie – Position of Design Professional (Urban Designer); and,   c)         Julie Bogdanowicz – Position of Design Professional (Urban Designer). (2014-C06)

8.   Property located at

1235 Eagletrace Drive (H-8415)

That, on the recommendation of the Senior Planner, Development Services, based on the application by Vista Woods Estates Inc., relating to the property located at 1235 Eagletrace Drive, the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Holding Residential R1 (h*R1-4) Zone TO a Residential R1 (R1-4) Zone to remove the h- holding provision.  (2014-D14)

10.   Properties located

at 1400 & 1440 North Wenige Drive (Portion of Blocks 112 and 113 in Plan 33M-631) (P-8205)

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the application by Sifton Properties Limited to exempt the following lands from Part Lot Control:   a)            pursuant to subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at a future Municipal Council meeting, to exempt a portion of Blocks 112 and 113 in Registered Plan 33M-631 from the Part Lot Control provisions of subsection 50(5) of the said Act, for a period not to exceed three  (3) years; it being pointed out that these lands are subject to a registered subdivision agreement and a portion of Blocks 112 and 113 are zoned Residential R4 Special Provision (R4-6(7)) in Zoning By-law No. Z.-1, which permits street townhouse dwellings with a minimum lot frontage of 7.5m and minimum lot area of 145m2; it being further noted that the applicant shall submit to the City confirmation that the approved reference plan for final lot development has been deposited in the Land Registry Office;   b)         the following conditions of approval BE REQUIRED to be completed prior to the passage of a Part Lot Control by-law for a portion of Block 112 and 113 in Plan 33M-631, as noted in clause a), above:   i)              the applicant submit a draft reference plan to the Building Division for review and approval to ensure the proposed part lots and development plans comply with the regulations of the Zoning By-law, prior to the reference plan being deposited in the Land Registry Office; ii)            prior to the reference plan being deposited in the Land Registry Office, the Applicant submit to Development Services for review a draft reference plan showing the proposed part lots are consistent with the subdivision servicing, site servicing, site plan, development agreement, subdivision agreement and conditions to the approval of this application;     iii)            the applicant submits to the Development Services a digital copy together with a hard copy of each reference plan to be deposited; it being noted that the digital file shall be assembled in accordance with the City of London’s Digital Submission / Drafting Standards and be referenced to the City’s NAD83 UTM Control Reference;

iv)           the applicant submit each draft reference plan to London Hydro showing driveway locations and obtain approval for hydro servicing locations and above ground hydro equipment locations prior to the reference plan being deposited in the Land Registry Office; v)            the applicant shall obtain confirmation from Development Services that the assignment of municipal numbering has been completed in accordance with the reference plan(s) to be deposited, should there be further division of property contemplated as a result of the approval of the reference plan prior to the reference plan being deposited in the Land Registry Office; vi)           the applicant shall submit to Development Services confirmation that an approved reference plan for final lot development has been deposited in the Land Registry Office; and, vii)          the subdivider be required to revise subdivision servicing drawings and   enter into any amending subdivision agreement with the City, if necessary; and,   c)          the Applicant BE ADVISED that the cost of registration of this by-law is to be borne by the applicant in accordance with City policy.  (2014-D25/D12)

11.   Building Division

Monthly Report for October 2014

That the Building Division Monthly Report for October 2014, BE RECEIVED.  (2014-D00)

12.   General Orientation

  • Key Committee Matters

That, the attached orientations from the Managing Director, Planning and City Planner, the Manager, Current Planning and the Managing Director, Development and Compliance Services & Chief Building Official, BE RECEIVED.

14.   Properties located

at 300 Colborne Street and 405-411 Bathurst Street (Z-8411)

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the application of Reverend John Trudgeon, relating to the properties located at 300 Colborne Street and 405-411 Bathurst Street, the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at the Municipal Council meeting to be held on January 13, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Light Industrial (LI1/LI7) Zone TO a Light Industrial Special Provision (LI1(_)/LI7) Zone;   it being further pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2014-D14)

15.   Property located at

711 Oxford Street West (Z-8414)

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the application of 2233747 Ontario Inc., relating to the property located at 711 Oxford Street West, the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at the Municipal Council meeting to be held on January 13, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Restricted Office/Residential R5/Day Care (RO2/R5-3/DC) Zone TO a Restricted Office Special Provision/Residential R5/Day Care (RO2(_)/R5-3/DC) Zone;   it being further pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2014-D14)

16.   Property located on

a portion of 120 Gideon Drive (OZ-8365)

That, the application of Johnston Brothers (Bothwell) Ltd., relating to a portion of the property located at 120 Gideon Drive, BE REFERRED back to the Civic Administration to undertake the following actions and to report back at the January 5, 2015, Planning and Environment Committee meeting;   a)          address the issue of groundwater and its effects on the natural heritage feature adjacent to the site;   b)          pursuant to Section 34(17) of the Planning Act, as determined by the Municipal Council, no further notice BE GIVEN in respect of the proposed by-law as a public participation meeting has been held with respect to this matter;   it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection therewith.  (2014-D14)

Motion Passed

9.   Amendment to By-law

CP-2 - Expansion of London Downtown Business Association Improvement Area

That, on the recommendation of the Managing Director, Planning and City Planner, with the concurrence of the Managing Director, Corporate Services and City Treasurer/Chief Financial Officer and the City Clerk, the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014, for the purpose of amending By-law CP-2  entitled “A by-law to provide for the Improvement  Area to be known as the London Downtown Business Association Improvement Area and to establish a Board of Management Therefor”  to  expand the area designated as an improvement area, to amend the board of management, to amend certain procedures and to amend certain levy procedures for the purpose of managing the London Downtown Business Improvement Area. (2014-C01)

Motion Passed

13.   Property located on

a portion of 530 Sunningdale Road East (Lot 99, 39T-05510) (Z-8429)

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the application of the City of London, relating to a portion of the property located at 530 Sunningdale Road East (draft plan 39T-05510, proposed Lot 99), the proposed by-law, as appended to the staff report dated December 15, 2014, BE INTRODUCED at the Municipal Council meeting to be held on January 13, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM an Open Space (OS1) Zone, which permits conservation lands and works, golf courses, private and public parks, campgrounds, managed forests, and the cultivation or use of land for agricultural/horticultural purposes TO a Residential R1 (R1-2) Zone, to permit single detached dwellings with a minimum lot area of 300 m2 and a minimum lot frontage of 9.0 m;   it being further pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2014-D14)

Motion Passed

1st Report of the Community and Protective Services Committee

Moved by Councillor J. Morgan

Approve clauses 1 to 12, inclusive.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Election of

Vice-Chair for the term ending November 30, 2015

That Councillor V. Ridley BE APPOINTED Vice-Chair of the Community and Protective Services Committee for the term ending November 30, 2015.

3.   10th Report of the

Accessibility Advisory Committee

4.   7th Report of the

Community Safety and Crime Prevention Advisory Committee

That the 7th Report of the Community Safety and Crime Prevention Advisory Committee from its meeting held on November 27, 2014 BE RECEIVED.

5.   7th Report of the

London Diversity and Race Relations Advisory Committee

That the 7th Report of the London Diversity and Race Relations Advisory Committee from its meeting held on November 20, 2014 BE RECEIVED.

6.   1st Report of the

Animal Welfare Advisory Committee

That the 1st Report of the Animal Welfare Advisory Committee from its meeting held on December 4, 2014 BE RECEIVED.

7.   Amendment to

Municipal Contribution Agreement Canada-Ontario New Affordable Housing Program (2003) for Adelaide North Development Inc.

That, on the recommendation of the Director of Municipal Housing, with the concurrence of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the Adelaide North Developments Inc. project at 859/869 Adelaide Street North, approved by Municipal Council in 2007:   a)         the proposed by-law, appended to the staff report dated December 16, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014, to authorize an Amending Agreement substantially in the form of an agreement appended to the by-law and to the satisfaction of the City Solicitor; and,   b)         the Mayor and the City Clerk BE AUTHORIZED to execute the said Amending Agreement.

8.   Veterinary Services

(RFP 14-17)

That on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to Veterinary Services:   a)         the submission from Dr. Julie Langeman-Snir, Doctor of Veterinary Medicine, at the total annual cost of services of $104,660.00, for full-time veterinary services, BE ACCEPTED, to implement an expanded scope of animal welfare initiatives for the City of London;   b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract; and,   c)         the approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.

9.   2013 Emergency

Management Program Update

That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, on the advice of the Division Manager, Corporate Security and Emergency Management, the following actions be taken with respect to the 2014 Emergency Management Program:   a)         the proposed by-law appended to the staff report dated December 16, 2014, BE INTRODUCED at the Municipal Council meeting to be held on December 18, 2014 to:   i)          adopt the Emergency Management Program including the London Emergency Response Plan as set out in Schedule “A” of the by-law; and,   ii)          repeal Bylaw A.-7040-4, passed on Dec 3, 2013;   b)         the above-noted Report, including the details of the 2013 Emergency Management Program, BE RECEIVED for information; and,   it being noted that the Civic Administration will report back to the Community and Protective Services Committee with respect to existing additional components of the current Plan, not incorporated in the above-noted report, as well as additional proposed guidelines for Councillors and the new role of the Deputy Mayors.  (2014-P03)

10.   Single Source

Procurement of Lifesaving and Literature

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to procurement of Lifesaving and Literature for the City of London:   a)         the Lifesaving Society BE ESTABLISHED as the only acceptable provider of Lifesaving Awards and Literature for the City of London, and the estimated annual purchase value of $62,000 (H.S.T. excluded), for a two (2) year period, BE ACCEPTED; it being noted that this will be a single source contract as per the Procurement of Goods and Services Policy Section 14.4 e);   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,   c)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2014-F17)

11.   Ontario’s Volunteer

Recognition Programs for 2015

That the communication dated November 2014, from M. Chan, Ministry of Citizenship, Immigration and International Trade, with respect to the Ontario’s Volunteer Recognition Programs for 2015, BE RECEIVED. (2014-M11/C06)

12.   Orientation

That the following orientation presentations, with respect to key committee matters, BE RECEIVED for information:   a)         the attached presentation from B. Coxhead, Managing Director, Parks and Recreation, L. Loubert, Division Manager, Aquatics, Arenas and Attractions and S. Stafford, Division Manager, Parks and Community Sports, with respect to the Parks and Recreation Service Area;   b)       the attached presentation from L. Livingstone, Managing Director, Neighbourhood, Children and Fire Services;   c)         the presentation dated December 16, 2014, from S. Datars Bere, Managing Director, Housing, Social Services and Dearness Home;   d)         the attached presentation from G. Kotsifas, Managing Director, Development Compliance Services and Chief Building Official and O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to Development and Compliance Services; and,   e)         the attached presentation from J.M. Fleming, Managing Director and City Planner and A. Macpherson, Manager, Environmental and Parks Planning, with respect to Planning Services, Environmental and Parks Planning.

Motion Passed

1st Report of the Audit Committee

Moved by Councillor P. Hubert

Approve clauses 1 to 8, excluding clause 5.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor A. Hopkins disclosed a pecuniary interest in item 5, having to do with the Quarterly Report on Internal Audit Results – Engineering and Environmental Services: Solid Waste (Garbage) Collection and Recycling Process Review, by indicating that her son is employed at the landfill site.

2.   Election of

Vice-Chair

That Councillor S. Turner BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2015.

3.   Internal and

External Audit Services

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to Audit Services:   a)         approval hereby BE GIVEN to extend the current contract for a one (1) year period and enter into negotiations with KPMG LLP, 1400-140 Fullarton Street, London, Ontario N6A 5P2, for External Audit Services;   b)         approval hereby BE GIVEN to extend the current contract for a one (1) year period and enter into negotiations with PricewaterhouseCoopers (PwC) LLP, 465 Richmond Street, Suite 300, London, Ontario N6A 5P4, for Internal Audit Services;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with the contracts noted in a) and b), above;   d)         the approval noted in part a), above, BE CONDITIONAL upon the Corporation entering into negotiations for satisfactory prices, terms and conditions with KPMG LLP to the satisfaction of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer; and   e)         the approval noted in part b), above, BE CONDITIONAL upon the Corporation entering into negotiations for satisfactory prices, terms and conditions with PricewaterhouseCoopers (PWC) LLP, to the satisfaction of the City Manager or designate.

4.   Proposed Risk

Assessment and 2015 Performance-Based Audit Plan

That the Risk Assessment and 2015 Performance-Based Audit Plan identified in Appendix A of the PricewaterhouseCoopers’ (PwC) report dated December 15, 2014, BE APPROVED, with the exception of the following projects, which are deferred to a future work plan:               i)          Project management and prioritization;             ii)         Strategic planning process review; and, iii)         Investments and Partnerships – project management and prioritization, funding allocation review;   it being noted that a finalized Plan will be brought forward by PwC in February of 2015, with additional projects that may replace the above-noted deferred projects.

6.   Orientation

That the attached orientation information, as presented by the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, BE RECEIVED.

7.   City Website

That the Civic Administration BE DIRECTED to investigate options for the Audit Committee, to make the public internal audit reports more visible and readily accessible on the City website.

8.   Meeting Time

That the Audit Committee meeting time BE CHANGED to a 4:00 PM start time; it being noted that additional amendments to the meeting schedule may be required to accommodate this revision; it being further noted that the Chair advised that an additional meeting (April 2015) may be required.

Motion Passed

5.   Quarterly Report on

Internal Audit Results - Engineering and Environmental Services: Solid Waste (Garbage) Collection and Recycling Process Review

That, on the recommendation of PricewaterhouseCoopers (PwC), the following actions be taken with respect to the Quarterly Reports on Internal Audit Results – Engineering and Environmental Services - Solid Waste Collection and Recycling Process Review:   a)         the Action Plans identified in Appendix A of the PricewaterhouseCoopers’ (PwC) report dated December 15, 2014 BE IMPLEMENTED; and   b)         the Quarterly Results on Internal Audit Results identified in Appendix B of the PricewaterhouseCoopers’ (PwC) report dated December 15, 2014, BE RECEIVED.

Motion Passed

4th Report of the Strategic Priorities and Policy Committee

Moved by Councillor J. Zaifman

Approve clauses 1 - 4, excluding part a) of clause 2.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Strategic Plan

That the following actions be taken with respect to the development of the Municipal Council’s Strategic Plan for 2015 -2019:   b)       that the following strategic areas of focus of BE APPROVED for Council’s  2015-2019 Strategic Plan, subject to any revisions desired as a result of the Strategic Plan development process:   i)        Strengthening our Community; ii)       Building a Sustainable City; iii)      Growing Our Economy; and, iv)        Leading in Public Service; it being noted that the Civic Administration will report back at a future SPPC meeting with strategies to support these areas of focus, for further review and discussion; it being further noted that the SPPC received the attached presentation with respect to this matter.

3.   Orchestra London

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to a request from Orchestra London Canada Inc. (Orchestra London) for funding assistance:   a)         the request for $375,000 of support to assist with unpaid salaries, CRA remittances and the retaining of professional insolvency practitioners, under separate cover on the same Strategic Priorities and Policy Committee agenda, BE DENIED;   b)         the source of funding, as appended to the staff report dated December 18, 2014 as Appendix ‘A’, BE APPROVED in the event the TD Bank Group makes demand for payment from the City under the Guarantee between the City and the TD Bank Group;   c)         the Memorandum dated December 15th, 2014 from Joe O’ Neill – Chair of the Board of Directors of Orchestra London providing additional information for consideration by the Strategic Priorities and Policy Committee, as appended to the staff report dated December 18, 2014 as Appendix ‘B’, BE RECEIVED for information;   d)         the impact of events surrounding Orchestra London Canada Inc. on the revenue for Centennial Hall for both 2014 and 2015 BE RECOGNIZED noting that $49,793.45 remains unpaid for October through December 2014 and 2015 booking cancellations may impact revenue for the facility in 2015;   e)         the Civic Administration research and PROVIDE a list of local community   resources that we are aware of that may be of assistance to cultural employees seeking future employment opportunities and/or supports for them and their families; and,   f)         the communication from Joseph R. O’Neill, Chair Orchestra London Canada Inc. dated, December 15, 2014 BE RECEIVED for information.

4.   Request for

Appointment to LTC Long-Term Growth Report Working Group

That Councillor H.L. Usher BE APPOINTED to the London Transit Commission Long Term Growth Report Working Group for the term December 1, 2014 to November 30, 2018.

Motion Passed

Moved by Councillor J. Zaifman

Approve part a) of clause 2.   a)     that the vision statement of “Inspired. Innovative. Diverse. Connected.” BE ADOPTED for Council’s 2015-2019 Strategic Plan, subject to any revisions desired as a result of the Strategic Plan development process.

Motion Passed

2nd Report of the Committee of the Whole

Moved by Councillor P. Hubert

Approve progress with respect to the following in camera matters:

Motion Passed

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor H.L. Usher

Seconded by Councillor M. Salih

Approve Introduction and First Reading of Bill No.s 15 to 27, excluding Bill No.s 19.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor T. Park

Approve Second Reading of Bill No.s 15 to 27, excluding Bill No. 19.

Motion Passed

Moved by Councillor J. Zaifman

Seconded by Councillor H.L. Usher

Approve Third Reading and Enactment of Bill No.s 15 to 27, excluding Bill No. 19.

Motion Passed

Moved by Councillor J. Helmer

Seconded by Councillor J. Zaifman

Approve Introduction and First Reading of Bill No. 19.

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor H.L. Usher

Approve Second Reading of Bill No. 19.

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor H.L. Usher

Approve Third Reading and Enactment of Bill No. 19.

Motion Passed

Moved by Councillor P. Hubert

Seconded by Councillor J. Zaifman

Approve Introduction and First Reading of Bill No. 28.

Motion Passed

Moved by Councillor J. Zaifman

Seconded by Councillor P. Squire

Approve Second Reading of Bill No. 28.

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor H.L. Usher

Approve Third Reading and Enactment of Bill No. 28.

Motion Passed

XIV.   ADJOURNMENT

Motion Passed

Votes

15 substantive votes at this meeting (3 contested, 12 unanimous). Procedural motions excluded.

4#6. Request for

Appointment to LTC Long-Term Growth Report Working Group

That Councillor H.L. Usher BE APPOINTED to the London Transit Commission Long Term Growth Report Working Group for the term December 1, 2014 to November 30, 2018.

✅ Motion Passed

Unanimous (15-0)

4#6. Request for

Appointment to LTC Long-Term Growth Report Working Group

Approve part a) of clause 2.   a)     that the vision statement of “Inspired. Innovative. Diverse. Connected.” BE ADOPTED for Council’s 2015-2019 Strategic Plan, subject to any revisions desired as a result of the Strategic Plan development process.

✅ Motion Passed

Unanimous (15-0)

4#6. Request for

Appointment to LTC Long-Term Growth Report Working Group

Approve progress with respect to the following in camera matters:

✅ Motion Passed

Unanimous (15-0)

5#5. Quarterly Report on

Internal Audit Results - Engineering and Environmental Services: Solid Waste (Garbage) Collection and Recycling Process Review

That, on the recommendation of PricewaterhouseCoopers (PwC), the following actions be taken with respect to the Quarterly Reports on Internal Audit Results – Engineering and Environmental Services - Solid Waste Collection and Recycling Process Review:   a)         the Action Plans identif…

✅ Motion Passed

Unanimous (13-0)

6#2. Wickerson

Stormwater Management Facility: Owner Reimbursement

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Wickerson Stormwater Management Facility:   a)       the engineering consulting fee claim for the Wickerson Road Development Area Environmental Assessment, submitted b…

✅ Motion Passed

Unanimous (13-0)

8#5. Meeting Time

That the Audit Committee meeting time BE CHANGED to a 4:00 PM start time; it being noted that additional amendments to the meeting schedule may be required to accommodate this revision; it being further noted that the Chair advised that an additional meeting (April 2015) may be required.

✅ Motion Passed

Unanimous (15-0)

9#3. Amendment to By-law

CP-2 - Expansion of London Downtown Business Association Improvement Area

That, on the recommendation of the Managing Director, Planning and City Planner, with the concurrence of the Managing Director, Corporate Services and City Treasurer/Chief Financial Officer and the City Clerk, the proposed by-law, as appended to the staff report dated December 15, 2014, B…

✅ Motion Passed

Unanimous (13-0)

V. COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

✅ Motion Passed

Unanimous (15-0)

VI. CONFIRMATION

AND SIGNING OF THE MINUTES OF THE SECOND MEETING HELD ON DECEMBER 9, 2014

Approve the Minutes of the 2nd Meeting held on December 9, 2014.

✅ Motion Passed

Unanimous (15-0)

2. His Worship the

Mayor introduces Bill Coxhead who presented a cheque on behalf of The Corporation of the City of London to Andrew Lockie representing The United Way

Recess.

✅ Motion Passed

Unanimous (15-0)

14. Request for

Reimbursement of Expenses - Community Event Sponsorship

Approve that clause 14 be amended in part b), by deleting the following words “with a view to streamlining the process; it being noted that accountability and openness is accomplished through the regular posting of expenditures”.

❌ Motion Failed

View roll call

Yea (3): Anna Hopkins, Phil Squire, Bill Armstrong

Nay (12): Josh Morgan, Michael van Holst, Mo Salih, Jesse Helmer, Maureen Cassidy, Stephen Turner, Matt Brown, Paul Hubert, Virginia Ridley, Harold Usher, Tanya Park, Jared Zaifman

14. Request for

Reimbursement of Expenses - Community Event Sponsorship

Motion Passed

✅ Motion Passed

View roll call

Yea (14): Josh Morgan, Michael van Holst, Mo Salih, Jesse Helmer, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher, Tanya Park, Jared Zaifman

Nay (1): Anna Hopkins

16. Councillor Expense

Funds

That the two communications from J. Kogelheide regarding the policy for Council Members’ expenses BE REFERRED to the review of the Council Members’ Expense Policy that the City Clerk is being directed to undertake, in accordance with clause 14b) of the 1st Report of the Corporate Services…

✅ Motion Passed

View roll call

Yea (14): Josh Morgan, Michael van Holst, Mo Salih, Jesse Helmer, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher, Tanya Park, Jared Zaifman

Nay (1): Anna Hopkins

17. Consideration of

Appointment to the Environmental and Ecological Planning Advisory Committee (Requires up to 5 Members at Large)

That the following individuals BE APPOINTED as Voting Members on the Environmental and Ecological Planning Advisory Committee, for the term ending February 28, 2015:   Katrina Moser Meaghan Murphy Sarah Peirce Joseph R. Stinziano

✅ Motion Passed

Unanimous (15-0)

17. Consideration of

Appointment to the Environmental and Ecological Planning Advisory Committee (Requires up to 5 Members at Large)

That, on the recommendation of the City Clerk, notwithstanding Council Policy 3(8) – City of London Days at the Budweiser Gardens, which restricts a group from having more than two event days over a five year consecutive period, the request from the Parkinson Society Southwestern Ontario …

✅ Motion Passed

Unanimous (13-0)