January 6, 2015, at 4:00 PM

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1.   Disclosures of

Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

2.   1st Report of the

Cycling Advisory Committee

Recommendation:  That the 1st Report of the Cycling Advisory Committee (CAC), from its meeting held on December 17, 2014, BE RECEIVED; it being noted that the Civic Works Committee heard a verbal delegation from W. Pol, Chair, CAC with respect to Item #11 – Richmond Street North Pedestrian Crossing.

Motion Passed

Motion Passed

3.   2015 Burbrook Trunk

Storm Sewer Project Initiation

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2015 Burbrook Trunk Storm Sewer Project Initiation:   a)         the engineering fees for Hatch Mott MacDonald BE INCREASED by $250,906.38, in accordance with the estimate on file, to an upset limit of $436,434.80, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   b)         approval BE GIVEN to enter into negotiations with WARD & BURKE Microtunnelling to construct the project;   c)         the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee to confirm the project, including total estimated project costs;   d)         the financing for the project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015; and,       e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work, including that required to obtain Canadian National Railway approvals;   it being noted that the Civic Works Committee received the attached presentation from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, with respect to this matter and viewed an internet video demonstrating the tunneling technology.  (2014-E01)

Motion Passed

Motion Passed

4.   SS12-27 Single

Source Contract of the Supply and Delivery of Chemical Lime

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of chemical lime at the Greenway Wastewater Treatment Plant:   a)         approval BE GIVEN to enter into a two (2) year single source contract with Carmeuse Lime (Canada) Inc., including an option for three (3) additional years, for the supply and delivery of chemical lime to the Greenway Wastewater Treatment Plant;   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;   c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Carmeuse Lime (Canada), Inc. to the satisfaction of both the City Treasurer and the Managing Director, Environmental and Engineering Services and City Engineer;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-F17)

Motion Passed

Motion Passed

5.   London Cycling

Master Plan - Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the London Cycling Master Plan study:   a)         MMM Group Limited, BE APPOINTED Consulting Engineers to complete the Cycling Master Plan Study, in the amount of $144,136.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the attached revised Sources of Financing Report;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,    e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;   it being noted that the Civic Works Committee received a verbal presentation from E. Soldo, Director of Roads and Transportation, with respect to this matter.  (2014-A05)

Motion Passed

Motion Passed

6.   Western Road and

Sarnia Road / Philip Aziz Avenue Environmental Assessment - Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Western Road and Sarnia Road / Philip Aziz Avenue Environmental Assessment:   a)         AECOM Canada Ltd, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Western Road and Sarnia Road / Philip Aziz Avenue, in the amount of $360,362.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,    e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

Motion Passed

Motion Passed

7.   Accessible

Pedestrian Signals Single Source

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of accessible pedestrian signal equipment:   a)         approval BE GIVEN to enter into negotiations with Tacel Ltd., for the purchase of accessible pedestrian signal equipment for a three (3) year period in accordance with the Procurement of Goods and Services Policy, Section 14.4, Single Source, clauses (d) and (e);   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;   c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions with Tacel Ltd. to the satisfaction of the Managing Director, Environmental and Engineering Services and City Engineer, or designate; and,   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2014-F17)

Motion Passed

Motion Passed

8.   Parking Application

Renewal

Recommendation:  That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the acquisition of an integrated parking ticket management system:   a)         the submission from Gtechna, for the implementation of a parking ticket management system for the City of London, including the cost of software, hardware and support services, in the amount of $ 244,250.00, excluding H.S.T., BE ACCEPTED;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract; and,   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval;   it being noted that the Civic Works Committee received a verbal update from A. Drost, Manager, Municipal Law Enforcement Services, with respect to this matter.  (2014-F18)

Motion Passed

Motion Passed

The meeting adjourned at 5:25 PM.