January 13, 2015

Original link

The Council meets in Regular Session in the Council Chambers this day at 5:30 p.m.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor J. Zaifman discloses a pecuniary interest in Bill No. 34, having to do with a portion of the property located at 530 Sunningdale Road East, by indicating that his family has an interest in the property.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE THIRD MEETING HELD ON DECEMBER 18, 2014

Moved by Councillor M. van Holst

Seconded by Councillor A. Hopkins

Approve the Minutes of the 3rd Meeting held on December 18, 2014.

Motion Passed

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

Moved by Councillor P. Hubert

Approve clauses 1 to 8, inclusive.

1.   Councillor M. Salih

and Councillor T. Park - Emergent Motion - Consideration of Change in Date of Adoption of the Water and Wastewater Treatment Budgets to January 27, 2015

Moved by Councillor M. Salih

Seconded by Councillor T. Park

Approve that pursuant to section 19.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion with respect to a change in date of the adoption of the Water and Wastewater Treatment Budgets to January 27, 2015.

Motion Passed

Motion Passed

Moved by Councillor M. Salih

Seconded by Councillor T. Park

Approve that the following actions be taken with respect to the adoption of the 2015 Water and Wastewater Treatment Budgets:   a)         the Annual Meeting Calendar BE AMENDED to reflect that Municipal Council will consider the adoption of the 2015 Water and Wastewater Treatment Budgets at the January 27, 2015 meeting of Municipal Council, instead of the Municipal Council meeting to be held on February 9, 2015; and,   b)         the City Clerk BE DIRECTED to make the necessary arrangements to provide notice of the change in date noted in a) above.

Motion Passed

Motion Passed

2.   1st Report of the

Cycling Advisory Committee

That the 1st Report of the Cycling Advisory Committee (CAC), from its meeting held on December 17, 2014, BE RECEIVED; it being noted that the Civic Works Committee heard a verbal delegation from W. Pol, Chair, CAC with respect to Item #11 – Richmond Street North Pedestrian Crossing.

3.   2015 Burbrook Trunk

Storm Sewer Project Initiation

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2015 Burbrook Trunk Storm Sewer Project Initiation:   a)         the engineering fees for Hatch Mott MacDonald BE INCREASED by $250,906.38, in accordance with the estimate on file, to an upset limit of $436,434.80, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   b)         approval BE GIVEN to enter into negotiations with WARD & BURKE Microtunnelling to construct the project;   c)         the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee to confirm the project, including total estimated project costs;   d)         the financing for the project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015; and,   e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work, including that required to obtain Canadian National Railway approvals;   it being noted that the Civic Works Committee received the attached presentation from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, with respect to this matter and viewed an internet video demonstrating the tunneling technology.  (2014-E01)

Motion Passed

Motion Passed

4.   SS12-27 Single

Source Contract of the Supply and Delivery of Chemical Lime

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of chemical lime at the Greenway Wastewater Treatment Plant:   a)         approval BE GIVEN to enter into a two (2) year single source contract with Carmeuse Lime (Canada) Inc., including an option for three (3) additional years, for the supply and delivery of chemical lime to the Greenway Wastewater Treatment Plant;   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;   c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Carmeuse Lime (Canada), Inc. to the satisfaction of both the City Treasurer and the Managing Director, Environmental and Engineering Services and City Engineer;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-F17)

5.   London Cycling

Master Plan - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the London Cycling Master Plan study:   a)         MMM Group Limited, BE APPOINTED Consulting Engineers to complete the Cycling Master Plan Study, in the amount of $144,136.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the attached revised Sources of Financing Report;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,    e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;   it being noted that the Civic Works Committee received a verbal presentation from E. Soldo, Director of Roads and Transportation, with respect to this matter.  (2014-A05)

6.   Western Road and

Sarnia Road / Philip Aziz Avenue Environmental Assessment - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Western Road and Sarnia Road / Philip Aziz Avenue Environmental Assessment:   a)         AECOM Canada Ltd, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Western Road and Sarnia Road / Philip Aziz Avenue, in the amount of $360,362.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,    e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

7.   Accessible

Pedestrian Signals Single Source

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of accessible pedestrian signal equipment:   a)         approval BE GIVEN to enter into negotiations with Tacel Ltd., for the purchase of accessible pedestrian signal equipment for a three (3) year period in accordance with the Procurement of Goods and Services Policy, Section 14.4, Single Source, clauses (d) and (e);   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;   c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions with Tacel Ltd. to the satisfaction of the Managing Director, Environmental and Engineering Services and City Engineer, or designate; and,   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2014-F17)

8.   Parking Application

Renewal

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the acquisition of an integrated parking ticket management system:   a)         the submission from Gtechna, for the implementation of a parking ticket management system for the City of London, including the cost of software, hardware and support services, in the amount of $ 244,250.00, excluding H.S.T., BE ACCEPTED;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract; and,   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval;   it being noted that the Civic Works Committee received a verbal update from A. Drost, Manager, Municipal Law Enforcement Services, with respect to this matter.  (2014-F18)

9.   General Orientation

  • Key Committee Matters - Planning

That, the attached orientation from the Managing Director, Planning and City Planner, BE RECEIVED.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Approve clauses 1 to 3, inclusive.

IV.   RECOGNITIONS

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

Councillor M. van Holst enquires about impending legislative changes regarding school closures, and the City’s submission to the Province.  The Director, Intergovernmental and Community Liaison advises that a report is forthcoming with respect to this matter.

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor J. Helmer

Seconded by Councillor M. van Holst

Approve Introduction and First Reading of Bill No.s 29 to 38, excluding Bill No. 34.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor P. Hubert

Approve Second Reading of Bill No.s 29 to 38, excluding Bill No. 34.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Mayor M. Brown

Approve Third Reading and Enactment of Bill No.s 29 to 38, excluding Bill No. 34.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor T. Park

Approve Introduction and First Reading of Bill No. 34.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor V. Ridley

Approve Second Reading of Bill No. 34.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor P. Hubert

Approve Third Reading and Enactment of Bill No. 34.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT