March 31, 2015, at 4:00 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:00 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 10 of the 4th Report of the Community and Protective Services Committee (CPSC), having to do with a presentation from the African Canadian Federation of London and Area (ACFOLA), by indicating that he is the Executive Director of a social services agency that has a working relationship with ACFOLA. Councillor P. Hubert further discloses a pecuniary interest in clause 11 of the 4th Report of the CPSC, having to do with an update related to a social services including Ontario Works, by indicating that he is the Executive Director of a social services agency that has a purchase of service agreement with Ontario Works.

Councillor J. Helmer discloses a pecuniary interest in clause 7 of the 4th Report of the Community and Protective Services Committee, having to do with the Municipal Golf System, by indicating that his father manages a golf course.  Councillor J. Helmer further discloses a pecuniary interest in clause 15 of the 5th Report of the Civic Works Committee, having to do with Canada Post community mailboxes, by indicating that his spouse is a Canada Post employee.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

IV.   RECOGNITIONS

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 15 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his spouse is employed by Canada Post.

2.   1st Report of the

LTC Long Term Growth Report Working Group

That the 1st Report of the LTC Long Term Growth Report Working Group, from its meeting on March 12, 2015, BE RECEIVED.

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Moved by Councillor H.L. Usher

Seconded by Councillor B. Armstrong

Approve that Council rise and go into the Committee of the Whole, in camera, for the purpose of considering the following:

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE NINTH MEETING HELD ON MARCH 10, 2015

Moved by Councillor J. Zaifman

Seconded by Councillor J. Helmer

Approve the Minutes of the Ninth Meeting, held on March 10, 2015.

Motion Passed

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor P. Hubert

Seconded by Councillor J. Zaifman

Approve the receipt and referral of the following communications, as noted on the public agenda:

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

Moved by Councillor P. Hubert

Approve clauses 1 to 8, clauses 10, 13, 14 and 16.

3.   2015 Dig Safe

Campaign

That, on the recommendation of the Director, Roads and Transportation, the staff report dated March 23, 2015, with respect to the 2015 Dig Safe Campaign, BE RECEIVED for information.  (2015-P15)

4.   Amendments to the

Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated March 23, 2015 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2015, for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2015-C01)

5.   Single Source

15-10, Supply and Delivery of Glass Beads and Traffic Paint (EMOP - County of Middlesex)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of glass beads and traffic paint:   a)         approval BE GIVEN to enter into three (3) year contracts with Flex-O-Lite Ltd. and Ennis Paint Canada ULC for the supply and delivery of glass beads and traffic paint;   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;   c)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with both Flex-O-Lite Ltd. and Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer; and,   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contracts or having purchase orders relating to the subject matter of this approval.  (2015-F18)

6.   Contract Award:

Tender T15-04, 2015 Growth Management Implementation Strategy (GMIS) Southwest Area Trunk Sanitary Sewer- Phase 1

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the follow actions be taken with respect to the award of contracts for construction of Phase 1 of the Southwest Area Trunk Sanitary Sewer:   a)         the bid submitted by Bre-Ex Construction Inc., at its tendered price of $8,190,078.35, excluding H.S.T., for the construction of Phase 1 of the Southwest Area Trunk Sanitary Sewer, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex, was the lowest of five bids received and meets the City’s specifications and requirements in all areas;   b)         AECOM Canada Limited BE AUTHORIZED to carry out the inspection and contract administration for the said project in accordance with the estimate on file, at an upset amount of $526,460.00, including contingency and excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;   c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 23, 2015;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract for this project (Tender 15-04); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

7.   Replacement of Rear

Loading Garbage Packers, Tender 15-32 and T15-33

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the replacement of rear loading garbage packers:   a)         the submission from Carrier Truck Centers Inc., for the supply of seven (7) 56,000 lb. GVW Cab and Tandem Chassis (T15-32) at a submitted price of $753,550.00, excluding H.S.T., BE ACCEPTED;   b)         the submission from Fanotech Enviro, for the manufacturing and installation of seven (7) Rear Loading Garbage Compactor Bodies at a submitted price of $542,297.91, excluding H.S.T., BE ACCEPTED;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contracts or having purchase orders, or contract records relating to the subject matter of this approval; and,   e)         the funding for this purchase BE APPROVED as set out in the Source of Financing Report appended to the staff report dated March 23, 2015.  (2015-F18)

8.   Appointment of

Consulting Engineer for Detailed Design and Contract Administration for the Construction of Fox Hollow SWM Facility No. 3 (ES3020-FH3)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for detailed design and contract administration associated with the construction of the Fox Hollow No. 3 SWM Facility No. 3:   a)         AMEC Foster Wheeler Environment & Infrastructure BE APPOINTED Consulting Engineers to complete the detailed design, inspection, and general construction administration, including geotechnical, the monitoring of potential water wells, and the post-construction monitoring, in the total amount of $177,260.30, plus a further $159,344.00 for contingency, provisional items and allowances, excluding H.S.T., in accordance with Section 15.2(d) of the Procurement of Goods and Services Policy;   b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 23, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

10.   Contract Award:

Tender No. 15-06 Highbury Avenue Bridge Rehabilitation over CN Rail

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Highbury Avenue over CN Rail Bridge Rehabilitation:   a)         the bid submitted by Clearwater Structures Inc., at its submitted tendered price of $3,220,081.95, excluding H.S.T., for the project BE ACCEPTED; it being noted that the bid submitted by Clearwater Structures Inc. was the lowest of seven (7) bids received and meets the City’s specifications and requirements in all areas;   b)         Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $321,614.70, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 15-06); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

13.   Single Source 15-11

Pay and Display Parking Meters

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the supply of pay and display parking meters:   a)         approval BE GIVEN to enter into negotiations for the purchase of Pay and Display Parking Meters for a three (3) year period with Cale Systems Inc., in accordance with the Procurement of Goods and Services Policy Section 14.4 Single Source, Clauses (d) and (e);   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;   c)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Cale Systems Inc. to the satisfaction of the Managing Director, Development and Compliance Services and Chief Building Official; and,   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2015-F18)

14.   Tender 14-116

Supply and Installation of Sewer Liners - Cured In Place Pipe (CIPP)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and installation of sewer liners - cured in place pipe (CIPP):   a)         the bid submitted by Insituform Technologies Limited, at their tendered price of $3,414,000.00, excluding H.S.T., for one (1) year with an option to renew for two (2) additional one (1) year terms, BE ACCEPTED; it being noted that the bid submitted by Insituform Technologies Limited was the lowest of two (2) bids and meets the City’s specifications and requirements in all areas;   b)         the funding for this purchase BE APPROVED as set out in the Sources of Finance Report appended to the staff report dated March 23, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this contract; and,   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contract or issuing purchase orders or contract record relating to these matters of this approval.  (2015-F18)

16.   Winter Maintenance

Program - Un-assumed Subdivisions

That the Civic Administration BE REQUESTED to review the current policy associated with snow removal in un-assumed subdivisions and report back with a suggested improved billing model and options for private contacting for snow removal for un-assumed streets, for implementation in the 2015/2016 winter season (2015-T06/D12)

9.   Comments on

Environmental Bill of Rights Registry - Ontario’s Climate Change Discussion Paper 2015

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the following actions be taken with respect to comments on the Environmental Bill of Rights Registry - Ontario’s Climate Change Discussion Paper 2015:   a)         the comments and discussion BE ENDORSED and the staff report dated March 23, 2015 be submitted to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 012-3452) titled Ontario’s Climate Change Discussion Paper 2015; it being noted that the due date for comments is March 29th 2015; and,   b)         any additional comments and discussion, and the related Council resolution, BE SUBMITTED to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 012-3452) shortly after the Municipal Council meeting on March 31, 2015.  (2015-E02/C09)

11.   Contract Award:

Tender No. 15-10 Hyde Park Road Widening Phase 2 CPR to Fanshawe Park Road

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Hyde Park Road Widening Phase 2 between CPR and Fanshawe Park Road West:   a)         the bid submitted by L82 Construction Ltd., at its submitted tendered price of $13,236,043.29, excluding H.S.T., for said project BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of three (3) bids received and meets the City’s specifications and requirements in all areas;   b)         Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $1,072,406.50, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 15-10); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

12.   Fanshawe Park Road

and Richmond Street Intersection Improvements Environmental Assessment Study Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Fanshawe Park Road and Richmond Street Intersection Improvements Environmental Assessment Study:   a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study of the said project in the amount of $179,137.20, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

15.   Canada Post Community

Mailboxes

That the following actions be taken with respect to Canada Post’s Community Mailbox Program:   a)         the presentation from A. Paterson and T. Dorsey, Canada Post BE RECEIVED for information; and,   b)         the requests for delegation status from D. Woronoski, Canadian Union of Postal Workers, G. De Veau, National Director Ontario Region, Canadian Union of Postal Workers, J. Campbell, Londoners 4 Door 2 Door, and S. Smith, London Chapter of the Council of Canadians BE DENIED; it being noted that those individuals may be permitted delegation status at a later date.  (2015-A08/D19)

Motion Passed

Motion Passed

Moved by Councillor P. Hubert

Approve progress with respect to the following matters:

Motion Passed

Motion Passed

17.   Review of

Delegation Request Process

That the City Clerk BE REQUESTED to report back with a means by which the City Clerk could determine, in advance of an agenda deadline, if a request for delegation status is approved, in order to mitigate those situations where a potential delegation must prepare for and attend a meeting in order to find out when/if their delegation will be heard.

18.   Speed Limits on

School Zones

That the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee with respect to reducing the speed limit in school zones in order to improve pedestrian safety.

19.   Confirmation of

Appointment to the London Advisory Committee on Heritage

That the following individuals BE CONFIRMED to the London Advisory Committee on Heritage for the term ending February 28, 2019:   Voting:   Maggie Whalley - Built Heritage-London Branch of the Architectural Conservancy of Ontario   Non-Voting:   Joshua Dent - London Heritage Council

20.   Lobbyist Registry

That the Civic Administration BE REQUESTED to bring forward its earlier report on the potential for implementing a Lobbyist Registry, for the consideration of the Municipal Council.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Approve clauses 1 to 18, excluding clause 15.

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor P. Hubert

Seconded by Councillor T. Park

Approve Introduction and First Reading of Bill No.s 119 to 146, including a revised Bill No. 136 and excluding Bill No. 130.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor J. Zaifman

Approve Second Reading of Bill No.s 119 to 146, including a revised Bill No. 136 and excluding Bill No. 130.

Motion Passed

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor P. Hubert

Approve Third Reading and Enactment of Bill No.s 119 to 146, including a revised Bill No. 136 and excluding Bill No. 130.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT