April 14, 2015, at 4:03 PM

Original link

The Council meets in Regular Session in the Council Chambers this day at 4:03 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 6 of the of the 10th Report of the Corporate Services Committee, having to do with the 2014 Compliance Report in accordance with the Procurement of Goods and Services Policy, by indicating that he is the Executive Director of a social services agency that has a service contract with the City of London.  Councillor P. Hubert further discloses a pecuniary interest in clause 8 of the 15th Report of the Strategic Priorities and Policy Committee, having to do with appointments of Directors to the London Downtown Business Association, by indicating that he is the Executive Director of a social services agency that has a service contract with Downtown London.

Councillor J. Helmer discloses a pecuniary interest in clause 11 of the 10th Report of the Corporate Services Committee, having to do with appointments of youths, which may include representation from the London Youth Advisory Council, to the City of London’s advisory committees, by indicating that he has a service contract with the London Youth Advisory Council.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

1.   15th Report of the

Strategic Priorities and Policy Committee

IV.   RECOGNITIONS

1.   His Worship the

Mayor recognizes National Poetry Month and invites Kevin Heslop, from Poetry London and Jenny Jay, from London Poetry Slam, to perform poems.

2.   His Worship the

Mayor presents a certificate for “London’s Featured Community Organization” to the Forest City Diving Club.

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Motion Passed

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE TENTH MEETING HELD ON MARCH 31, 2015

Moved by Councillor H.L. Usher

Seconded by Councillor M. van Holst

Approve the Minutes of the Tenth Meeting, held on March 31, 2015.

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

10th Report of the Corporate Services Committee

Moved by Councillor M. Cassidy

Approve clauses 1 to 16, excluding clauses 2, 6, 8 and 11.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

3.   Year 2015 Education

Tax Rates

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law to levy education tax rates for 2015, as appended to the staff report dated April 7, 2015, BE INTRODUCED at the Municipal Council meeting on April 14, 2015.

4.   2014 Operating

Budget Status - Fourth Quarter Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2014 Operating Budget Status – Fourth Quarter Report for the Property Tax Supported, Water, and Wastewater and Treatment Budgets:   a)         the 2014 Operating Budget Status – Fourth Quarter Report for the Property Tax Supported (referred to in Appendix A of the staff report dated April 7, 2015), Water and Wastewater and Treatment Budgets BE RECEIVED for information; it being noted that an overview of the net corporate positions is as follows:   i)          $1.5 million in net savings for the Property Tax Supported Budget as identified by Civic Service Areas and Boards and Commissions; it being noted that the year-end savings has remained unchanged from the 2014 Operating Budget Status – Third Quarter Report.  The $1.5 million operating surplus was contributed to the Operating Budget Contingency Reserve, consistent with Council direction; ii)         $1.8 million deficit in the Water rate supported budget was incurred; it being noted that the year-end deficit is $1.2 million more than projected in the 2014 Operating Budget Status – Third Quarter Report.  To balance Water’s 2014 budget, a draw of $1.8 million was taken from the Water Capital Reserve Fund, consistent with Council direction; iii)         $1.5 million deficit in the Wastewater and Treatment rate supported budget was incurred; it being noted that the year-end deficit is $2.3 million more than projected in the 2014 Operating Budget Status – Third Quarter Report.  To balance the Wastewater and Treatment 2014 budget, a draw of $1.5 million was taken from the Wastewater Rate Stabilization Reserve, consistent with Council direction;   b)         the request to fund the 2014 London & Middlesex Housing Corporation operational deficit of $115,829 BE APPROVED (letter attached to the staff report dated April 7, 2015); it being noted that the funding source would be the Operating Budget Contingency Reserve; it being further noted that since 2010 London & Middlesex Housing Corporation has generated operational surpluses that have been contributed to the Operating Budget Contingency Reserve; and   c)         the Civic Administration’s contribution of $2,904,601 ($2,456,078 – property tax supported; $124,005 – water; and $324,518 – wastewater) to the Efficiency, Effectiveness and Economy reserves in 2014 BE RECEIVED for information;   it being noted that the amounts above are subject to year-end financial statement audit and adjustments related to the accounting for Tangible Capital Assets (PSAB 3150)

5.   2014 Capital Budget

Status - Fourth Quarter Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2014 Capital Budget Status - Fourth Quarter staff report dated April 7, 2015 BE RECEIVED for information.

7.   Canada Caribbean

Local Economic Development Program (CARILED)

That, on the recommendation of the City Manager, the staff report dated April 7, 2015 regarding the Canada Caribbean Local Economic Development Program (CARILED) BE RECEIVED for information.

9.   2015 Annual Meeting

Calendar Amendments - April and June

That, on the recommendation of the City Clerk, the amended meeting schedules, attached as Appendix “A” to the staff report dated April 7, 2015, for April 2015 and June 2015 BE APPROVED.

10.   Summary of the

Meeting of the Federation of Canadian Municipalities (FCM) Board of Directors

  • Burnaby, British Columbia, March 4-7, 2015

That the communication dated March 26, 2015, from Councillor H.L. Usher and Councillor M. Cassidy, regarding the Federation of Canadian Municipalities Board of Directors meeting held on March 4-7, 2015 in Burnaby, British Columbia BE RECEIVED for information.

12.   Board of Directors

  • Federation of Canadian Municipalities

That the following actions be taken with respect to the communication dated April 1, 2015 from Councillor H.L. Usher regarding standing for election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses:   a)        the following resolution BE ADOPTED:   “WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;   WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the Federal Government; and   WHEREAS FCM’s 78th Annual Conference and Trade Show will take place from June 5 to June 8, 2015, during which time the Annual General Meeting will be held and followed by the election of FCM’s Board of Directors;   BE IT RESOLVED that Council of The Corporation of the City of London endorses Councillor Harold Usher to stand for election on FCM’s Board of Directors for the period starting June 2015 and ending June 2016; and   BE IT FURTHER RESOLVED that the City of London shall assume all costs associated with Councillor Harold Usher attending FCM’s Board of Directors meetings;   it being noted that the Board of Directors meetings include September 9-12, 2015 in Fredericton, NB; November 17-20, 2015 in Ottawa, ON; March 1-4, 2016 in Sherbrooke, QC; the Sustainable Community Conference and Trade Show, February 9-11, 2016 in Ottawa, ON and the Annual Conference and AGM, June 3-6, 2016 in Winnipeg, MB; and b)         Councillor H.L. Usher BE REIMBURSED by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $750, upon submission of eligible expenses.  (18/10/CSC)

13.   Consideration of

Appointment to the London Advisory Committee on Heritage

That Justin C. Peters BE APPOINTED as a Voting Member at Large to the London Advisory Committee on Heritage (LACH) for the term ending February 28, 2019.

14.   Confirmation of

Appointment to the Cycling Advisory Committee

That Henk Ketelaars representing London Cycle Link BE CONFIRMED as a Voting Member to the Cycling Advisory Committee for the term ending February 28, 2019.

15.   Confirmation of

Appointment to the Accessibility Advisory Committee

That Ashfaq Husain representing Ontarians with Disabilities Act Regional Committee BE CONFIRMED as a Non-Voting Member to the Accessibility Advisory Committee for the term ending February 28, 2019.

16.   Confirmation of

Appointment to the Community Safety and Crime Prevention Advisory Committee

That Sheila Amri representing Youth between the ages of 18 and 25 BE CONFIRMED as a Voting Member to the Community Safety and Crime Prevention Advisory Committee for the term ending February 28, 2019.

Motion Passed

2.   Year 2015 Tax

Policy

Motion Passed

Motion Passed

6.   2014 Compliance

Report in Accordance with the Procurement of Goods and Services Policy

Motion Passed

Motion Passed

8.   Annual Meeting

Calendar

That, on the recommendation of the City Clerk, the annual meeting calendar, attached to the staff report dated April 7, 2015, for the period December 1, 2015 to December 31, 2016 BE APPROVED; it being understood that adjustments to the calendar may be necessary in order to accommodate the multi-year budget process and emergent matters as they arise.

Moved by Councillor P. Hubert

Seconded by Councillor M. van Holst

Amend clause 8 by revising the annual meeting calendar as follows:   i)        by deleting all Audit Committee meetings included on the proposed meeting calendar; it being noted that those meeting dates will likely be proposed in the third or fourth quarter of this year; and   ii)       by changing the proposed June 27, 2016 Council meeting to June 23, 2016.

Motion Passed

Moved by Councillor P. Hubert

Seconded by Councillor M. van Holst

Approve clause 8, as amended.

Motion Passed

11.   London Youth

Advisory Council - Advisory Committee Appointments

That the submission dated March 18, 2015 from Councillor V. Ridley BE REFERRED to the City Clerk for a report back with respect to the proposed representation of youth (ages 15-25) members as voting members of the Community Safety and Crime Prevention Advisory Committee and the London Diversity and Race Relations Advisory Committee, as well as with information related to quorum requirements for the various Advisory Committees.

Moved by Councillor V. Ridley

Seconded by Councillor S. Turner

Approve that clause 11 be amended in the third line by adding the words “, the Advisory Committee on the Environment” prior to the word “and”.

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor V. Ridley

Approve clause 11, as amended.

Motion Passed

6th Report of the Civic Works Committee

Moved by Councillor H.L. Usher

Approve clauses 1 to 14, excluding clause 3.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor T. Park disclosed a pecuniary interest in clause 10 of this Report, having to do with the Contract Award: 2015 Infrastructure Renewal Program Colborne and South Street Reconstruction Project, by indicating that her family owns a home in the area.

2.   4th Report of the

Cycling Advisory Committee

That the 4th Report of the Cycling Advisory Committee, from its meeting held on March 18, 2015, BE RECEIVED.

4.   Sanitary Forcemain

Inspection, RFP 14-57 - Irregular Result

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Sanitary Forcemain Inspection project:   a)         the proposal submitted by Pure Technologies Ltd. and negotiated price of $200,698.30, excluding H.S.T., for the Sanitary Forcemain Inspection project BE ACCEPTED; it being noted that Pure Technologies Ltd. was the only bidder to respond to a Request for Proposal and their submission meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to these projects; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-F17)

5.   Household Special

Waste Program Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Household Special Waste Program:   a)          the proposed by-law, appended to the staff report dated April 8, 2015, BE INTRODUCED at the Municipal Council meeting of April 14, 2015 to approve the Agreement between The Corporation of the City of London and the Oneida Nation of the Thames regarding access to the City of London’s Household Special Waste Depot; and,   b)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.  (2015-E07)

6.   Appointment of

Consulting Engineer for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2015 Infrastructure Renewal Projects, Briscoe Reconstruction and Tecumseh Reconstruction

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the following 2015 Infrastructure Renewal Projects, Briscoe Reconstruction and Tecumseh Reconstruction:   a)          the following Consulting Engineering firms BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including geotechnical services for the said projects, at the upset amounts identified below, in accordance with the estimate, on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;   i)         Briscoe Reconstruction: Archibald, Gray & McKay Engineering Limited, in the amount of $197,538.00, including contingency, excluding H.S.T.; and,   ii)        Tecumseh Reconstruction: Dillon Consulting Limited; in the amount of $220,527.73, including contingency, excluding H.S.T.; and,   b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated April 8, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.  (2015-A05)

7.   Water and

Wastewater Customer Service Review - Customer Reward Program

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a water and wastewater customer service review:   a)         the Civic Administration BE DIRECTED to undertake a review and report back with respect to the potential use of non-financial recognition programs for water and wastewater customers who maintain certain levels of consumption; and,   b)         the Civic Administration BE REQUESTED to report back with respect to pricing threshold options based on a per day usage, to better accommodate variances in billings and meter reading;   it being noted that the Civic Works Committee received the attached presentation from R. Welker, Manager Water Engineering, with respect to this matter.  (2015-M04)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the replacement of sidewalks, curb and gutter and hot mix asphalt:   a)         the bid submitted by Ro-Buck Contracting Limited, at its tendered price of $3,962,438.85, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Ro-Buck Contracting Limited was the lowest of three (3) bids received and meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2015; c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this contract;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

9.   Contract Award:

District Metering Area Chambers (Tender 15-18)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the District Metering Area Chambers (DMA chambers):   a)       the bid submitted by Select Excavating Inc. at its tendered price of $298,320.00, excluding H.S.T., for the DMA chambers, BE ACCEPTED; it being noted that this is the first year of a five (5) year annual contract where, at the sole discretion of the City, a subsequent term may be approved for four (4) additional, one (1) calendar years through to October 1, 2019, where the option shall be fully completed and ended;   b)         Stantec Consulting Limited BE AUTHORIZED to carry out the contract administration for the said project in accordance with the estimate, on file, at an upset amount of $51,606.50, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2015;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

10.   Contract Award:

2015 Infrastructure Renewal Program Colborne and South Street Reconstruction Project (Tender 15-03)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2015 Infrastructure Renewal Program, Colborne and South Street Reconstruction Project:   a)         the bid submitted by Blue Con Construction (Blue Con), at its tendered price of $4,949,494.94, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Blue Con, was the lowest of five bids received and meets the City’s specifications and requirements in all areas;   b)         AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $357,175.50, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2015;     d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project;   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;   g)         the Civic Administration BE AUTHORIZED to remove the traffic signal at the intersection of Grey Street and Colborne Street and replace it with an all-way stop; and,   h)         the proposed by-law appended to the staff report dated April 8, 2015 as Appendix “C”, BE INTRODUCED at the Municipal Council meeting to be held on April 14, 2015 to amend By-law P.S. 111, the Traffic and Parking Bylaw, related to Schedule 10, Stop Sign Locations. (2015-L04)

11.   Water Efficiency

Program Update  - Proposed Water By-law Revisions

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the water efficiency program update and outdoor watering restrictions in By-Law W-8, being “A by-law to provide for the Regulation of Water Supply in the City of London”:   a)         the Civic Administration BE DIRECTED to prepare a by-law to amend By-Law No. W-8 to exclude weekends and statutory holidays from section 9.0 which details outdoor water use restrictions;   b)         a Public Participation Meeting BE HELD at a future meeting of the Civic Works Committee for the aove noted proposed By-law, in order to receive public comment; and,   c)         the Civic Administration BE DIRECTED to undertake a further public consultation program to examine additional future options for watering restrictions;   it being noted that the presentation noted in Clause 7 of this Report also addressed this matter.  (2015-E08)

12.   2015 Annual

Warranted Sidewalk Program

That, on the recommendation of the Director, Roads and Transportation, the staff report dated April 8, 2015, with respect to the 2015 Annual Warranted Sidewalk Program, BE RECEIVED for information. (2015-T04)

13.   London Clean and

Green Updates

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the staff report dated April 8, 2015, with respect to the London Clean and Green Update, BE RECEIVED for information. (2015-E07)

14.   Parking Sign at 35

Stirrup Court

That NO ACTION BE TAKEN with respect to the request for delegation status from M. D’Andrea with respect to the parking sign at 35 Stirrup Court.

Motion Passed

3.   Contract Award:

2015 Arterial Road  Rehabilitation Project Contract #2 (Tender # 15-23)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the 2015 Arterial Road Rehabilitation Contract #2:   a)         the bid submitted by Coco Paving Inc., at its tendered price of $5,363,000.00, excluding H.S.T., for the said contract BE ACCEPTED; it being noted that the bid submitted by Coco Paving Inc. was the lowest of three (3) bids received and meets the City’s specifications and requirements in all areas;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2015;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 15-23); and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2015-L04)

Motion Passed

9th Report of the Planning and Environment Committee

Moved by Councillor P. Hubert

Approve clauses 1 to 12, excluding clauses 10 and 11.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   4th Report of the

Environmental and Ecological Planning Advisory Committee

That the 4th Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on March 19, 2015, BE RECEIVED.

3.   3rd Report of the

Trees and Forests Advisory Committee

That the 3rd Report of the Trees and Forests Advisory Committee from its meeting held on March 25, 2015 BE RECEIVED.

That the 2nd Report of the Agricultural Advisory Committee from its meeting held on March 18, 2015, BE RECEIVED.

5.   Evaluation of

Community Improvement Plan Incentives

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the evaluation of Community Improvement Plan incentives:   a)         the report dated April 7, 2015, from the Managing Director, Planning and City Planner, with respect to the evaluation of Community Improvement Plan incentives, BE RECEIVED;   b)         the Civic Administration BE DIRECTED to report back at a future meeting of the Planning and Environment Committee with a comprehensive review of the City’s existing Community Improvement Plans and associated incentives and to evaluate the potential for adding more Community Improvement Plans and associated incentives; and,   c)         the Civic Administration BE DIRECTED to report back at a future meeting with preliminary information for the multi-year Budget; it being noted that this review will consider the cost and value of existing incentives, and the potential for re-allocating funding associated with one or more of these programs to best meet Council’s strategic priorities. (2015-D19)

6.   Advisory Committee

on the Environment Recommendations on the Provincial Pollinator Health Discussion Paper

That, on the recommendation of the Managing Director, Planning and City Planner, the comments, appended to the staff report dated April 7, 2015, from the Advisory Committee on the Environment, as amended by the Agricultural Advisory Committee, BE FORWARDED to the Province’s Pollinator Heath Discussion process. (2015-E11)

7.   “Our Move

Forward” London’s Downtown Plan

That, on the recommendation of the Managing Director, Planning and City Planner, in response to Municipal Council resolutions adopted at its meetings held on February 9, 2015 and March 10, 2015, respectively, the following actions be taken with respect to Our Move Forward: London’s Downtown Plan:   a)         the revised Our Move Forward: London’s Downtown Plan, as appended to the Planning and Environment Committee Added Agenda dated April 7, 2015, BE ADOPTED as  a Guideline Document pursuant to Section 19.2.2 of the Official Plan as Municipal Council’s strategy for future public and private investment in London’s Downtown; and,   b)          the proposed by-law, as appended to the staff report dated April 7, 2015, BE INTRODUCED  at the Municipal Council meeting to be held on April 14, 2015, to amend the Official Plan for the City of London Section 19.2.2 ii) (Secondary Plans and Guideline Documents/Guideline Documents) by adding Our Move Forward: London’s Downtown Plan as a guideline document.   (2015-D08)

8.   Building Division

Monthly Report for February 2015

That the Building Division Monthly Report for February 2015, BE RECEIVED.  (2015-D00)

9.   Delegation of

Authority to Consent to or Grant Permits for Alterations to Heritage Designated Properties

That, on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the following actions be taken with respect to the delegated authority to consent to or grant permits for alterations to heritage designated properties:   a)         the proposed by-law, as appended to the staff report dated April 7, 2015, relating to the delegated authority to consent to or grant permits for alterations to heritage designated properties BE INTRODUCED at the Municipal Council meeting to be held on April 14, 2015; and,   b)         the Approval authority for Heritage Alteration Permit applications, consistent with the Conditions for Referral as described in the proposed by-law, as noted in clause a), above, BE DELEGATED to the City Planner;   it being further pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2015-R01)

12.   Possible Amendments

to the Tree Conservation By-law and Site Alteration By-law

That Planning and Legal Staff BE DIRECTED to make it a high priority on their work program to review and, as necessary, bring forward changes to the Tree Conservation By-law and the Site Alteration By-law, as soon as possible.

Motion Passed

10.   Property located at

161 Windermere Road

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the application of Susan Dejong c/oTridon Group Ltd., relating to the property located at 161 Windermere Road:   a)         the Municipal Council BE ADVISED that this Zoning By-law amendment application (Z-8167) has been appealed to the Ontario Municipal Board by Fred Tranquilli of Lerners LLP, on behalf of the applicant on the basis of non-decision by the Municipal Council within 120 days of receipt of a complete application;   b)         the Ontario Municipal Board BE ADVISED that the Municipal Council recommends that the Zoning By-law No. Z.-1 BE AMENDED, (in conformity with the Official Plan), FROM a Residential R1 (R1-9) Zone, which permits single detached dwellings on lots with a minimum lot frontage of 18 m and a minimum lot area of 690 m2 TO an Open Space (OS5) Zone, which permits conservation lands and passive recreational uses and a Holding Residential R6 Special Provision(hh-5h-35h-41R6-1 (_)) Zone, which permits cluster housing in the form of single detached dwellings with a maximum five (5) units with holding provisions to ensure that a development agreement is entered into with the City, a public site plan meeting be held when the site plan is brought forward, that the building located at 161 Windermere Road and identified by the City as historically significant be actively pursued for designation under the Ontario Heritage Act and measures are implemented to ensure that the natural feature is not negatively impacted;   c)        the Ontario Municipal Board BE ADVISED that the Municipal Council recommends that the request to amend Zoning By-law No. Z.-1, to change the zoning of the subject property FROM a Residential R1 (R1-9) Zone and an Open Space (OS5) Zone TO a Residential R6 (R6-4) Zone, which permits cluster housing in the form of single detached dwellings, semi-detached dwelling and duplexes at a maximum density of 30 units per hectare (12 units per acre) and an Open Space Special Provision (OS5( )) Zone, to permit passive recreational structures (such as a gazebo, benches, chairs fire/bbq pit, etc.) within these lands BE REFUSED for the following reasons:   -                     this permits an intensity and form of development that is not in keeping with the abutting existing residential urea; and, -                     activities requested in the Open Space Special Provision zone will not protect the Medway Valley Heritage Forest Environmentally Significant Area;   d)    the City Solicitor BE DIRECTED to provide legal and planning or expert witness representation at the Ontario Municipal Board hearing in support of the Council’s position; and,   e)        the Ontario Municipal Board BE ADVISED That the Municipal Council recommends that the Municipal Council be provided the opportunity to determine the zoning as per the recommendation in the above noted clauses b) and c);   it being noted that the Municipal Council strongly supports the adherence to the conditions of the holding provisions; and,   it being further noted that the Planning and Environment Committee received the attached presentation from W. Pol, on behalf of the Corley Drive community and a verbal delegation from P. Hind, Land Use Planner, Tridon Group ltd. with respect to these matters.  (2105-D09/L01)

Motion Failed   NAYS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher (13)

Moved by Councillor P. Hubert

Seconded by Councillor M. Cassidy

Approve that clause 10 be amended by adding the following words at the end of part a):  “it being noted that Municipal Council would have preferred to have been provided the opportunity to determine the zoning as in accordance with the recommendations of the Civic Administration;”

Motion Passed

Motion Passed

Motion Passed

11.   Deferred Matters

List

That the following actions be taken with respect to the Planning and Environment Committee Deferred Matters List:   a)         the Deferred Matters List BE UPDATED and items that have been addressed by the Civic Administration BE REMOVED;   b)         the wording for Item 16, the EIS Monitoring BE AMENDED to include the follow up information and to change the status to “monitoring report due in Q3 2015.”; and,   c)         the Deferred Matters List BE PLACED on the April 20, 2015 Planning and Environment Committee (PEC) Agenda and then be placed on the PEC Agendas quarterly thereafter.

Motion to Approve parts a) and b) of clause 11 is put.

Motion Passed

Motion to Approve part c) of clause 11 is put.

Motion Passed

15th Report of the Strategic Priorities and Policy Committee

Moved by Councillor M. Cassidy

Approve clauses 1 to 11, excluding clauses 5 and 8.

1.   Disclosures of Pecuniary Interest

2.   Service London Update Report

3.   Orientation and Update on Housing

Development Corporation (HDC)

4.   Development Charges Orientation

6.   London & Middlesex Housing Corporation

2015 Shareholder’s Meeting Request

7.   London Hydro’s Annual General Meeting (AGM)

Request

9.   City Budget 2015 Comments – London Chamber

of Commerce

10.   1st Report of the Governance Working Group

11.   Orientation – Tax Policy

Motion Passed

Motion Passed

5.   Investing in the Arts – Building a New

Collaborative Orchestra Model – “WE PLAY ON” Performance Fund and Reallocation of Community Arts Investment Program (CAIP) Arts Funding

Motion Passed

Motion Passed

8.   Nomination of Individuals for Appointment

to the London Downtown Business Association for the term ending November 30, 2018

Motion Passed

Motion Passed

8th Report of the Committee of the Whole

Moved by Councillor P. Hubert

reports progress on all matters considered in closed session.

Motion Passed

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

Councillor Morgan enquires if the Civic Administration could investigate and report back on the appropriate procedures to be followed and how to best engage with non-Committee members at Standing Committee meetings, and doing the “committee work” at committee meetings, as opposed to at the Council meeting.  His Worship the Mayor advises that this matter will be considered by the Governance Working Group.

XII.   EMERGENT

MOTIONS

Moved by Councillor M. Cassidy

Seconded by Councillor V. Ridley

Approve that pursuant to section 19.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion regarding a request from Bethanys Hope Foundation and Jones Entertainment Group to amend the 2015 Special Events Policies & Procedures Manual to provide for the use of Harris Park for five consecutive days (July 14 to July 18, 2015).

Motion Passed

Moved by Mayor M. Brown

Seconded by Councillor M. Salih

Approve that the following actions be taken with respect to the request from Bethanys Hope Foundation and Jones Entertainment Group to amend the 2015 Special Events Policies & Procedures Manual to provide for the use of Harris Park for five consecutive days (July 14 to July 18, 2015) for the Rock the Park 12 – July 2015 event:   a)         the City Clerk BE DIRECTED to prepare a draft by-law to be considered at the April 21, 2015 Community and Protective Services Committee to amend the 2015 Special Events Policies & Procedures Manual to permit Bethanys Hope Foundation and Jones Entertainment Group the use of Harris Park for five consecutive days (July 14 to July 18, 2015) for the Rock the Park 12 – July 2015 event; and   b)         the City Clerk BE DIRECTED to make the necessary arrangements to provide for the receipt of delegations at the April 21, 2015 Community and Protective Services Committee meeting to receive comments regarding the request noted in a) above.

Motion Passed

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor V. Ridley

Seconded by Councillor P. Hubert

Approve Introduction and First Reading of Bill No.s 147 to 163, excluding Bill No. 149.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor J. Morgan

Approve Second Reading of Bill No.s 147 to 163, excluding Bill No. 149.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor P. Hubert

Approve Third Reading and Enactment of Bill No.s 147 to 163, excluding Bill No. 149.

Motion Passed

Moved by Councillor J. Helmer

Seconded by Councillor S. Turner

Approve Third Reading and Enactment of Bill 115 (Crinklaw Municipal Drain).

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Introduction and First Reading of Bill No. 149.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Second Reading of Bill No. 149.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Third Reading and Enactment of Bill No. 149

Motion Passed

IV.   RECOGNITIONS (Continued)

3.   In recognition of

the community contributions made by students attending London’s post-secondary educational institutions, His Worship the Mayor and Members of Council welcome and recognize representatives of the Students’ Councils from Western University, Huron University College, Brescia University College, King’s University College and Fanshawe College   University Students’ Council, Western University: Matt Helfand, President and Sophie Helpard, President-Elect   Huron University College Students’ Council: Moustafa Ezz, President and Nate Sussman, President-Elect   Brescia University College Students’ Council: Taryn Scripnick, President and Caitie Cheeseman, President-Elect   King’s University College Students’ Council: David Castillo, President and Craig Minielly, President-Elect   Fanshawe Student Union: Matt Stewart, President and Alan Bushell, President-Elect

XIV.   ADJOURNMENT

Motion Passed.

Votes

24 substantive votes at this meeting (6 contested, 18 unanimous). Procedural motions excluded.

10#3. Property located at

161 Windermere Road

Approve that clause 10 be amended by adding the following words at the end of part a):  “it being noted that Municipal Council would have preferred to have been provided the opportunity to determine the zoning as in accordance with the recommendations of the Civic Administration;”

✅ Motion Passed

Unanimous (13-0)

10#3. Property located at

161 Windermere Road

Motion Passed

✅ Motion Passed

Unanimous (13-0)

11#3. Deferred Matters

List

Motion to Approve parts a) and b) of clause 11 is put.

✅ Motion Passed

Unanimous (13-0)

11#3. Deferred Matters

List

Motion to Approve part c) of clause 11 is put.

✅ Motion Passed 🔥

View roll call

Yea (7): Anna Hopkins, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Paul Hubert, Harold Usher

Nay (6): Josh Morgan, Michael van Holst, Mo Salih, Jesse Helmer, Bill Armstrong, Virginia Ridley

11#4. Orientation – Tax Policy

Motion Passed

✅ Motion Passed

Unanimous (12-0)

12#3. Possible Amendments

to the Tree Conservation By-law and Site Alteration By-law

That Planning and Legal Staff BE DIRECTED to make it a high priority on their work program to review and, as necessary, bring forward changes to the Tree Conservation By-law and the Site Alteration By-law, as soon as possible.

✅ Motion Passed

Unanimous (13-0)

14#2. Parking Sign at 35

Stirrup Court

That NO ACTION BE TAKEN with respect to the request for delegation status from M. D’Andrea with respect to the parking sign at 35 Stirrup Court.

✅ Motion Passed

Unanimous (13-0)

2#2. Year 2015 Tax

Policy

Motion Passed

✅ Motion Passed

View roll call

Yea (10): Josh Morgan, Anna Hopkins, Michael van Holst, Maureen Cassidy, Phil Squire, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher

Nay (3): Mo Salih, Jesse Helmer, Stephen Turner

3#2. Contract Award:

2015 Arterial Road  Rehabilitation Project Contract #2 (Tender # 15-23)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the 2015 Arterial Road Rehabilitation Contract #2:   a)         the bid submitted by Coco Paving Inc., at its tendere…

✅ Motion Passed

Unanimous (13-0)

5#4. Investing in the Arts – Building a New

Collaborative Orchestra Model – “WE PLAY ON” Performance Fund and Reallocation of Community Arts Investment Program (CAIP) Arts Funding

Motion Passed

✅ Motion Passed

View roll call

Yea (9): Josh Morgan, Anna Hopkins, Michael van Holst, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Paul Hubert, Harold Usher

Nay (3): Mo Salih, Jesse Helmer, Bill Armstrong

8#3. Nomination of Individuals for Appointment

to the London Downtown Business Association for the term ending November 30, 2018

Motion Passed

✅ Motion Passed

Unanimous (11-0)

V. COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

✅ Motion Passed

Unanimous (13-0)

VI. CONFIRMATION

AND SIGNING OF THE MINUTES OF THE TENTH MEETING HELD ON MARCH 31, 2015

Approve the Minutes of the Tenth Meeting, held on March 31, 2015.

✅ Motion Passed

Unanimous (13-0)

XII. EMERGENT

MOTIONS

Approve that pursuant to section 19.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion regarding a request from Bethanys Hope Foundation and Jones Entertainment Group to amend the 2015 Special Events Policies & Procedures Manual to provide for the…

✅ Motion Passed

Unanimous (13-0)

XII. EMERGENT

MOTIONS

Approve that the following actions be taken with respect to the request from Bethanys Hope Foundation and Jones Entertainment Group to amend the 2015 Special Events Policies & Procedures Manual to provide for the use of Harris Park for five consecutive days (July 14 to July 18, 2015) for …

✅ Motion Passed

Unanimous (13-0)

XIII. BY-LAWS

Approve Introduction and First Reading of Bill No. 149.

✅ Motion Passed

View roll call

Yea (12): Josh Morgan, Anna Hopkins, Michael van Holst, Mo Salih, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher

Nay (1): Jesse Helmer

XIII. BY-LAWS

Approve Second Reading of Bill No. 149.

✅ Motion Passed

View roll call

Yea (11): Josh Morgan, Anna Hopkins, Michael van Holst, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher

Nay (2): Mo Salih, Jesse Helmer

XIII. BY-LAWS

Approve Third Reading and Enactment of Bill No. 149

✅ Motion Passed

View roll call

Yea (11): Josh Morgan, Anna Hopkins, Michael van Holst, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Virginia Ridley, Harold Usher

Nay (2): Mo Salih, Jesse Helmer

6. 2014 Compliance

Report in Accordance with the Procurement of Goods and Services Policy

Motion Passed

✅ Motion Passed

Unanimous (11-0)

8. Annual Meeting

Calendar

Amend clause 8 by revising the annual meeting calendar as follows:   i)        by deleting all Audit Committee meetings included on the proposed meeting calendar; it being noted that those meeting dates will likely be proposed in the third or fourth quarter of this year; and   ii)       b…

✅ Motion Passed

Unanimous (13-0)

8. Annual Meeting

Calendar

Approve clause 8, as amended.

✅ Motion Passed

Unanimous (13-0)

11. London Youth

Advisory Council - Advisory Committee Appointments

Approve that clause 11 be amended in the third line by adding the words “, the Advisory Committee on the Environment” prior to the word “and”.

✅ Motion Passed

Unanimous (12-0)

11. London Youth

Advisory Council - Advisory Committee Appointments

Approve clause 11, as amended.

✅ Motion Passed

Unanimous (12-0)

16. Confirmation of

Appointment to the Community Safety and Crime Prevention Advisory Committee

That Sheila Amri representing Youth between the ages of 18 and 25 BE CONFIRMED as a Voting Member to the Community Safety and Crime Prevention Advisory Committee for the term ending February 28, 2019.

✅ Motion Passed

Unanimous (13-0)