May 12, 2015, at 4:01 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:01 PM

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor J. Zaifman discloses a pecuniary interest with respect to clause 7 of the 17th Report of the Strategic Priorities and Policy Committee, having to do with the Growth Management Implementation Strategy update, by indicating that his family has an interest in this matter.  Councillor J. Zaifman further discloses a pecuniary interest with respect to clause 3 of the 8th Report of the Civic Works Committee, having to do with South Street and Grey Street two way conversion, by indicating that his family has an interest in property located in the area.

Councillor V. Ridley discloses a pecuniary interest with respect to clause 7 of the 17th Report of the Strategic Priorities and Policy Committee, having to do with the Growth Management Implementation Strategy update, by indicating that her family owns property in the affected area.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

1.   Disclosures of Pecuniary Interest

That it BE NOTED that the following pecuniary interests were disclosed:   a)            Councillor J. Zaifman discloses a pecuniary interest in clause 7 of this report, having to do with the Growth Management Implementation Strategy update, by indicating that his family has an interest in the matter.   b)            Councillor V. Ridley discloses a pecuniary interest in clause 7 of this report, having to do with the Growth Management Implementation Strategy update, by indicating that her family has an interest in the matter.   c)            Councillor P. Hubert discloses a pecuniary interest in item C-1 of this report, having to do with matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to the Corporation’s associations or unions, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation, by indicating that he is the Executive Director of a social service agency that works with the union group.

2.   London Arts Council Agreement Renewal

Moved by Councillor A. Hopkins

Seconded by Councillor T. Park

Amend clause 2 to read as follows:

Motion Passed

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor B. Armstrong

Amend clause 2 by adding the following new part c):   “c)        the London Arts Council (LAC) BE INVITED to make a presentation to a future meeting of the Strategic Priorities and Policy Committee to provide information regarding the work of the LAC.”

Motion Passed

Motion Passed

IV.   RECOGNITIONS

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Motion Passed

Motion Passed

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE TWELFTH MEETING HELD ON APRIL 28, 2015

Moved by Councillor M. Cassidy

Seconded by Councillor H.L. Usher

Approve The Minutes of the 12th Meeting held on April 28, 2015.

Motion Passed

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

Moved by Councillor H.L. Usher

Approve clauses 1 to 15, excluding clause 3.

4.   2nd Report of the Governance Working Group

That the following actions be taken with respect to the 2nd Report of the Governance Working Group, from its meeting held on April 27, 2015:   a)         the Governance Working Group Work Plan 2015 BE AMENDED to change the meeting date of Monday, June 29, 2015 to Thursday, June    25, 2015;   b)         the City Clerk BE REQUESTED to take the following actions with respect             to the Council Procedure By-Law No. A-45:   i)          investigate and report back on options and best practices with respect to parliamentary procedures within the context of the Robert’s Rules of Order and Bourniot’s Rules of Order; it being noted that the report back should include a comparison between the above-noted Rules of Order;   ii)         review section 2.7 “Meetings – in session – entrance to floor – restriction” of the Council Procedure By-law and report back on the purpose of the section, the current practice, address the current practice at Standing Committee meetings and provide clarity to the public with respect to the practice;   iii)         review and report back at the next Governance Working Group (GWG) meeting on the implications of adding two additional meetings in July and August; it being noted that the report back is to include historical information with respect to the number of reports that have been submitted in the months of June, July, August and September; the number of Special Standing Committee and Council meetings that have been called and the number of compressed Standing Committees that have been called;   iv)        investigate and report back on the potential of facilitating separate   meetings to provide for orientation where Members of Council would have the option of attending as well as the provision of on-line video options for orientation, for the 2018 Council term;   v)         review and report back on how the Council Procedural By-law could be written in “plain language” within the context of legislative requirements and the Robert’s Rules of Order and Bournoit’s Rules of Order;   vi)        review and report back on possible amendments to Part 6 “Committee of the Whole and Standing Committee Agendas” to better reflect current practices, provide some flexibility and provide an improved method of time management at the Standing Committee meetings;   vii)       amend section 6.4 “Consent Items – process to address”  to read as follows:               “All of the items listed in the consent part of the Agenda of a standing committee or Committee of the Whole may be the subject of one motion and that motion shall be neither debatable nor amended; provided however, that any member of the standing committee or the Committee of the Whole may ask for any item(s) included in the consent motion to be separated from that motion whereupon the consent motions without the separate item(s) may, at the discretion of the Chair be put, and/or be considered at the end of the meeting.”   viii)       that subject to the approval of g) above, ensure that section 6.5 “Items for Direction – defined” is amended to reflect the changes to section 6.4 noted in part vii) above;   ix)        add a definition of “Deferred Matters” to section 1.1 “Definitions”;   x)         prepare an appropriate amendment to section 9.6 “Speaking – limitation – subject – maximum 5 minutes” and section 9.9 “Speaking – under debate – questions – before vote” to clarify that questions asked under the context of section 9.9 are not subject to the 5 minute limitation provided for in section 9.6; xi)        prepare an appropriate amendment to section 9.15 “Speaking – rising and addressing” to provide for flexibility to rise or sit to speak to respond to health and safety concerns;   xii)       review and report back on possible amendments to Part 11 “Motions-Order-Putting Motions” to clarify and ensure that Part 11 reflects current practices and to provide for discretion of the Chair to modify rules as required at Standing Committee meetings;   xiii)       investigate and report back on possible amendments to section 12.18 “Voting – simultaneous – rotation – recorded vote” to reflect best practices and to provide for random rotation of calls for recorded votes;   xiv)      add a definition of “Emergent Motions” to section 1.1 “Definitions”;   xv)       investigate and report back on the requirement for original signatures on By-laws; and,   xvi)      investigate and report back on the requirement for the separation of the      three reading of By-laws; and   c)         clauses 1 and 2 BE RECEIVED.

5.   London & Middlesex Housing Corporation

– 2014 Annual Meeting of the Shareholder-Annual Resolution Update

That, on the recommendation of the City Manager, the proposed by-law as appended to the staff report dated May 11, 2015 as Appendix “A” BE INTRODUCED at the Municipal Council Meeting to be held on May 12, 2015, to:   a)         ratify and confirm the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation (LMHC), attached as Schedule “1” to the by-law; and,   b)         authorize the Mayor and the City Clerk to execute the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation, attached as Schedule “1” to the by-law;   it being noted that the Strategic Priorities and Policy Committee heard a presentation from G. Saylor, LMHC Chair and S. Matthew, LMHC Executive Director.

6.   2016-2019 Multi-Year Budget

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the City Manager, the following actions be taken with respect to the 2016-2019 Multi-Year Budget:   a)         the proposed by-law, appended as Appendix “A” to the staff report dated May 11, 2015, BE INTRODUCED at the Municipal Council meeting to be held on May 12, 2015 to enact a Multi-Year Budget Policy, in order to provide the Civic Administration with the necessary direction to proceed with the development of a 2016-2019 multi-year budget;   b)         the Civic Administration BE DIRECTED to review the Corporation’s financial policies and bring forward for Council consideration new or amended policies to ensure alignment with the multi-year budget process;   c)         the timetable, appended as Appendix “B” to the staff report dated May 11, 2015, BE RECEIVED for information; it being noted that the tabling of the 2016-2019 multi-year budget has been set for January 11, 2016 at the Strategic Priorities and Policy Committee; it being further noted that an additional meeting has been added on January 21, 2016 at the Strategic Priorities and Policy Committee for the purpose of holding a public participation meeting;   d)         the public consultation plan, appended as Appendix “C” to the staff report dated May 11, 2015 for the 2016-2019 multi-year budget, BE APPROVED; it being noted that enhanced public consultation has been incorporated into the 2016-2019 multi-year budget timetable noted above;   e)         a 2016-2019 average annual tax levy increase between 2.2% and 2.9% BE CONSIDERED; it being noted that this is intended to address municipal cost pressures and may provide some additional funding for new strategic initiatives over the 2016-2019 period;   f)         the results/impacts from the Civic Administration led service reviews aimed at identifying savings in service delivery, which may include zero-base budgeting, lean six sigma, and organizational redesign BE CONSIDERED during each annual update beginning 2016; and   g)         the City Manager BE DIRECTED to canvass Members of Council to compile a draft list of the initiatives that could be used to establish a short-list of the top five to seven initiatives of Council which would be considered at a special meeting of the Strategic Priorities and Policy Committee before the end of June 2015.

7.   2016 Growth Management Implementation

Strategy (GMIS) Update

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer with respect to the implementation of the Official Plan growth management policies applicable to the financing of growth-related infrastructure works, the following actions be taken with respect to the Growth Management Implementation Strategy (GMIS) update:   a)         the project deferral criteria, outlined in Appendix ‘C’ appended to the staff report dated May 11, 2015, BE ENDORSED to establish the timing of GMIS projects for the 2016 GMIS update and subsequent updates; it being noted that two year deferrals for projects benefitting lands without development interest will be implemented in the 2017 GMIS update and beyond;   b)        the GMIS update BE APPROVED, as appended as Appendix ‘B’ to the staff report dated May 11, 2015, noting the following:    i)          an Environmental Assessment that considers the stormwater servicing of the lands tributary to North Lambeth SWM P7 and North Lambeth SWM P8 will commence in 2015;   ii)         in accordance with the Council approved Design and Construction of Stormwater Management Facilities Process, project design work for the Parker SWM facility and Pincombe Drain SWM 3 will commence in 2015;   iii)         project design work for trunk sanitary sewer SS12B will commence in 2015;   iv)        the Growth Management Implementation Strategy will be used to adjust the 10 year capital program for growth infrastructure, to be reflected in the 2016 capital budget; and,   v)          DC reserve funds for hard services will continue to be monitored due to uncertain DC revenue levels, and project deferrals may be warranted in future years;   it being noted that the Strategic Priorities and Policy Committee (SPPC) received a presentation from P. Yeoman, Manager Development Finance and P. Christiaans, Director Development Finance, with respect to this matter; it being further noted that the SPPC received a communication dated May 1, 2015 from Jim Kennedy, President, London Development Institute with respect to this matter;   it being pointed out that no public submissions were received at the public participation meeting associated with this matter.

Motion Passed

Motion Passed

Motion Passed

Motion Passed

8.   Consideration of

Appointment to the London Public Library Board

That Councillor P. Squire BE APPOINTED to the London Public Library Board for the term ending November 30, 2018.

Motion Passed

Motion Passed

9.   Greenbrier Crescent

Emergency Sanitary Sewer Repair

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 5, 2015, with respect to the Greenbrier Crescent emergency sanitary sewer repair, BE RECEIVED for information.  (2015-E01)

10.   Stormwater

Servicing and Tributary Works for the North Lambeth P9 Stormwater Management Facility Municipal Class Environmental Study

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated May 5, 2015, related to the Stormwater Servicing and Tributary Works for the North Lambeth P9 Stormwater Management Facility Municipal Class Environmental Assessment:   a)            the Environmental Assessment Study, as summarized in the Executive  Summary attached as Appendix ‘E’ to the above-noted staff report BE RECEIVED; it being noted that the preferred servicing alternative, Option B, recommends:   i)         storm conveyance and stormwater management measures for approximately 127 ha area triggered by development; ii)        one regional stormwater management pond for quantity, quality, and erosion control servicing approximately 115 ha; iii)       on-site stormwater management  controls (private permanent systems) for the remaining service area (approximately 4 ha); and, iv)       outlet improvements from the proposed stormwater management pond outlet to the existing downstream channel either through pipe or open channel; and,   b)          the Notice of Completion, included in the above-noted staff report, BE FILED with the Municipal Clerk;   c)          the complete Municipal Class EA Schedule ‘B’ project file BE PLACED on public record for a 30-day review period;   d)          the security amount as identified in Appendix ‘A’ of the staff report (North Lambeth No. P9 Landowners Agreement), in the amount of $183,948.00 BE REIMBURSED; and,   e)          the financing for the payment noted in d) above, BE APPROVED as set out in the Sources of Financing Report, Appendix ‘B’ of the staff report.  (2015-E20)

11.   Dingman Creek No.

B-4 Stormwater Management Facility and Tributary Channel Improvement/Modification Municipal Class Environmental Study

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated May 5, 2015, related to the Storm/Drainage and Stormwater Management Servicing Works for the Dingman Creek No. B-4 Stormwater Management Facility and Tributary Channel Improvement / Modification Municipal Class Environmental Assessment:             a)         the Environmental Assessment Study, as summarized in the Executive Summary attached as Appendix ‘E’ to the above-noted staff report, BE RECEIVED; it being noted that the preferred servicing alternative, Alternative 3 Option B, recommends:   i)          one regional stormwater management pond servicing the proposed low density residential development area north of Mathers Stream; ii)         a naturalized outlet channel from the stormwater management pond to Mathers Stream; iii)        on-site stormwater management control (Permanent Private System) servicing the land areas east of Mathers Stream; iv)        piping of the intermittent tributary to maximize the land area serviced by the stormwater management pond; and, v)         enhancement of the upper reach of Mathers Stream; and,   b)         the Notice of Completion, included in the above-noted staff report, BE FILED with the Municipal Clerk;   c)         the complete Municipal Class Environmental Assessment Schedule ‘B’ project file BE PLACED on public record for a 30-day review period;   d)         the security amount as identified in Appendix ‘A’ of the staff report (Dingman Creek No. B-4 Landowners Agreement), in the amount of $214,415.00 BE REIMBURSED; and,   e)         the financing for the payment noted in part d) above BE APPROVED as set out in the Sources of Financing Report, Appendix ‘B’ of the staff report.  (2015-E20)

12.   Update on Results

of Sherwood Forest Weeping Tile Disconnect Pilot Project

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 5, 2015, with respect to the Sherwood Forest Weeping Tile Disconnect Pilot Project, BE RECEIVED for information.  (2015-A20)

13.   Community Energy

Action Program - Update and Status

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated May 5, 2015, with respect to an update on the status of the Community Energy Action Plan, BE RECEIVED for information.  (2015-E17)

14.   2014 Community Energy

and Greenhouse Gas Inventory: Challenges and Opportunities

That, on the recommendation of the Director, Environment, Fleet and Solid Waste the staff report dated May 5, 2015, with respect to the 2014 community energy and greenhouse gas inventory, BE RECEIVED for information.  (2015-E17)

15.   Active and Green

Communities Engagement Strategy

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated May 5, 2015, with respect to the Active and Green Communities engagement strategy, BE RECEIVED for information.  (2015-E00)

3.   City of London’s Participation in

Government Relations Networks

That, on the recommendation of the Director, Community and Economic Innovation, the staff report dated May 11, 2015 on the City of London’s Participation in Government Relations Networks BE RECEIVED for information.

16.   Highway 401/Colonel

Talbot Road/Highway 4 Interchange Reconstruction Ministry of Transportation Class Environmental Assessment Addendum

That, the staff report dated May 5, 2015, with respect to the Environmental Assessment Addendum conducted by the Ontario Ministry of Transportation for the reconstruction of the Highway 401/Colonel Talbot Road/Highway 4 Interchange BE RECEIVED for information;   it being noted that the Civic Works Committee received the following with respect to this matter:   -                     the attached presentation from D. Barber, Ministry of Transportation and J. Matthews, Dillon Construction; -                     a communication and verbal presentation from G. Faul, Lambeth Community Association; -                     a communication and verbal presentation from J. Cook, Mapleview Farms; and, -                     a presentation from J. Thompson, Bonduelle, Agriculture.    (2015-T04)

Moved by Councillor H.L. Usher

Seconded by Councillor A. Hopkins

Amend clause 16 to read as follows:   “That the following actions be taken with respect to the Environmental Assessment Addendum conducted by the Ontario Ministry of Transportation for the reconstruction of the Highway 401/Colonel Talbot Road/Highway 4 Interchange:   a)         the staff report dated May 5, 2015 regarding the above-noted matter BE RECEIVED for information; and   b)         the Ministry of Transportation BE REQUESTED to continue to consult with the necessary stakeholders, including the agricultural community and the Civic Administration, to ensure that the recommended alternative for the above-noted project accommodates the safe and effective movement of non-licensed vehicles and equipment as well as all other vehicular traffic;   it being noted that the Civic Works Committee received the following with respect to this matter:   -         the attached presentation from D. Barber, Ministry of Transportation and J. Matthews, Dillon Construction; -         a communication and verbal presentation from G. Faul, Lambeth Community Association; -         a communication and verbal presentation from J. Cook, Mapleview Farms; and, -         a presentation from J. Thompson, Bonduelle Agriculture (2015-T04)”

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor A. Hopkins

Approve clause 16, as amended.

Motion Passed

Motion Passed

Moved by Councillor P. Squire

Approve clauses 1 to 8, excluding clause 6.

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

Moved by Councillor P. Squire

Seconded by Councillor M. Cassidy

Approve that pursuant to section 19.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion to amend the annual meeting calendar for the month of June 2015 to add an additional Planning and Environment Committee meeting and change the June 24, 2015 Municipal Council meeting to June 25, 2015.

Motion Passed

Motion Passed

Moved by Councillor P. Squire

Seconded by Councillor M. Cassidy

Approve that the attached amended meeting schedule for June 2015 (Appendix “A”) BE APPROVED.

Motion Passed

Motion Passed

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor B. Armstrong

Seconded by Councillor M. van Holst

Approve Introduction and First Reading of Bill No.s 188 to 203, inclusive, revised Bill No. 204 and Added Bill No.s 205, 206 and 207.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. van Holst

Approve Second Reading of Bill No.s 188 to 203, inclusive, revised Bill No. 204 and Added Bill No.s 205, 206 and 207.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor T. Park

Approve Third Reading and Enactment of Bill No.s 188 to 203, inclusive, revised Bill No. 204 and Added Bill No.s 205, 206 and 207.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT