May 26, 2015, at 4:05 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:00 p.m.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor A. Hopkins discloses a pecuniary interest in clause 3 of the 13th Report of the Corporate Services Committee having to do with the Employee Absenteeism 2014 Update by indicating that her son is employed by The Corporation of the City of London.   Councillor M. Cassidy enters the meeting at 4:05 PM.   Councillor P. Hubert discloses a pecuniary interest in the added in camera matter for the Committee of the Whole having to do with a matter that pertains to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to the Corporation’s associations or unions, including communications necessary for that purpose by indicating that he is the Executive Director of a social services agency that has a contract with Ontario Works.   Councillor J. Helmer discloses a pecuniary interest in clause 11 of the 9th Report of the Civic Works Committee, specifically as it relates to Item #39 of the Deferred Matters List having to do with the Canada Post Community Mailbox Program, by indicating that his spouse is employed by Canada Post.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED REPORTS

IV.   RECOGNITIONS

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Canada 150 Funding Programs

That, on the recommendation of the Director, Community & Economic Innovation, the following actions be taken with respect to the Canada 150 Funding Programs:   a)            the Federal Government BE ADVISED that the Municipal Council of The Corporation of the City of London supports the applications of the City of London, as well as its local boards and commissions, for Federal funding under the Canada 150 Infrastructure Fund and the Canada 150 Fund;   b)            the Civic Administration BE DIRECTED to take the necessary steps to finalize and prioritize the applications for the projects being submitted to the Federal Government for funding under the Canada 150 Infrastructure Fund, with the applications to include, amongst others, a funding request for the Westminster Ponds boardwalk; and     c)             the Mayor BE DIRECTED to provide a transmittal letter for the City of London’s, and its local boards’ and commissions’, applications under the Canada 150 Infrastructure Fund which summarizes the projects being submitted for consideration and which reiterates the Municipal Council’s support for those applications.

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE THIRTEENTH, MEETING, the SPECIAL (EMERGENCY) FOURTEENTH MEETING AND THE SPECIAL (EMERGENCY) FIFTEENTH MEETING HELD ON MAY 12, 22 AND 24, 2015, RESPECTIVELY.

Moved by Councillor J. Zaifman

Seconded by Councillor B. Armstrong

Approve the Minutes of the Thirteenth, Fourteenth and Fifteenth Meetings held on May 12, 22 and 24, 2015, respectively.

Motion Passed

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

Moved by Councillor P. Hubert

Approve clauses 1, 2, 4, 5, 6, 8, 9, 11, 12 and 13

4.   RFP 15-05 Financial

Banking Services

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the proposal submitted by The Bank of Nova Scotia, 255 Queens Ave, Suite 1200, One London Place, London, Ontario, N6A 5R8 for Financial Banking Services at their submitted rates, for a five (5) year period, with an option to renew for an additional five (5) year period, BE ACCEPTED; it being noted that the proposal submitted by The Bank of Nova Scotia scored the highest overall during the evaluation and their financial proposal was the most competitive of the four received;   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   c)         the approval hereby BE GIVEN conditional upon the Corporation entering into a formal contract relating to the subject matter of this approval; and         d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, in a form or forms acceptable to the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, to give effect to the above recommendations.

5.   Procurement of

Goods and Services Policy Revisions

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the attached proposed revised by-law to amend Schedule “C” to By-law No. A.-6151-17, being “A By-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, BE INTRODUCED at the Municipal Council meeting on May 26, 2015 in order to revise the Procurement of Goods and Services Policy to:   a)         add “integrity commissioner” to section 6.2 (c), and;   b)         add “integrity commissioner” to Schedule “B” of the Procurement of Goods and Services Policy as a new subsection 8 vii.

6.   City Initiated

Assessment Appeals

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, Taxation staff BE AUTHORIZED to proceed with appeals under the Assessment Act for the properties as set out in Schedule A to the staff report dated May 19, 2015.

9.   Proposed

Water By-law (W-8) Amendment Regarding Outdoor Water Use Restrictions

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the outdoor watering restrictions in By-Law W-8 being “A by-law to provide for the Regulation of Water Supply in the City of London”:   a)          the proposed by-law, appended to the staff report dated May 20, 2015, BE INTRODUCED at the Municipal Council Meeting on May 26, 2015 to amend By-law W-8,  “Regulation of Water Supply in the City of London”, to reflect changes to outdoor water use restrictions such that Saturdays, Sundays and Holidays would be excluded, and to provide a definition of “Holiday”; and,   b)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this proposed by-law amendment;   it being noted that the Civic Works Committee received the attached presentation from R. Welker, Manager, Water Engineering, with respect to this matter; it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2015-C01)

13.   Request for

Approval of an Expense on an Exception Basis

That, notwithstanding Council Policy 28(2) – Council Members’ Expense Account, the request by Councillor S. Turner to provide up to $625.00 from his annual expense allocation to cover the costs associated with the rental of the Showmobile for the Gathering on the Green, which is being held on June 6, 2015 in Wortley Village, BE APPROVED.

3.   Employee

Absenteeism 2014 Update

That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated May 19, 2015 regarding the 2014 employee absenteeism update BE RECEIVED for information.

Motion Passed

Motion Passed

7.   Request from O.C.

Holdings ‘87 Inc. - Extend its Option to Purchase - Innovation Park, Phase 1

  • Parts 2, 3 and 4 - Plan 33R-17213

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager, Realty Services, the following actions be taken:   a)         the request submitted by O. C. Holdings ‘87 Inc. to extend its option to purchase until May 1, 2017, on approximately 9.79 acres of land located on the east side of Innovation Drive, described as Parts 2, 3 and 4, Plan 33R-17213, save and except Parts 1 and 2, Plan 33R-19042, as outlined on the location map attached to the staff report dated May 19, 2015, BE APPROVED; and   b)         the proposed by-law attached to the staff report dated May 19, 2015 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on May 26, 2015, to approve this request and to authorize the Mayor and the City Clerk to execute the Amended Option Agreement;   it being noted that the year stated in line 4 of the Background section of the staff report dated May 19, 2015 should read 2013, not 2015.

10.   Required

Expenditure- HVAC Units/Caps on Outside Stairwells - Covent Garden Market Corporation

That Covent Garden Market BE AUTHORIZED to spend an amount of approximately $110,000 to cover the cost of replacing 2 heating and cooling roof top units and to spend approximately $70,000 to put caps on stairwells on Market Square which are used to enter the underground parking.

14.   Reg Cooper Square

That the Civic Administration BE REQUESTED to undertake a review of the by-law which governs the use of Reg Cooper Square to see how the Square may be better utilized for community purposes, with consultation with residents of Centennial House and consideration of permissible weight loads.

Moved by Councillor M. Cassidy

Motion Passed

12.   Recycling

  Bins in City Parks

That the Civic Administration BE REQUESTED to look at the potential of installing recyclingg bins in City parks and report back to the Civic Works Committee with respect to this matter.

11.   Deferred Matters

List

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at May 2015:   a)         items 1, 3, 5, 6, 8, 10, 12, 15, 17, 20, 22, 33 iv), 38 and 39 BE REMOVED as they are complete;   b)         the City Solicitor BE REQUESTED to provide an update at the next CWC meeting on the status of Item 4, so that the CWC can consider if it should be removed from the Deferred List;   c)         Items 11 and 30 BE CONSOLIDATED as they are related matters;   d)         all acronyms BE SPELLED OUT; e)         item 30 BE AMENDED to note the expected reply date is consistent with item 11; and,   f)         the Deferred Matters List BE PLACED on each agenda of the CWC with the understanding that the status of any outstanding items will be kept current.

Moved by Councillor V. Ridley

Seconded by Councillor T. Park

Approve that Item #39 be deleted from part a).

8.   School Zone Speed

Limit Policy

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to a School Zone Speed Limit Policy:   a)         the Civic Administration BE DIRECTED to finalize a School Zone Speed Limit Policy based on the draft guiding principles identified in the staff report dated May 20, 2014 and through consultation with stakeholders; and,   b)         a public participation meeting BE HELD before the Civic Works Committee (CWC), when the above-noted, finalized policy is presented;    it being noted that the CWC received the following with respect to this matter:   -           a verbal delegation from M. Albenes, Manager Healthy Communities and Injury Prevention, MLHU; and -           a communication dated April 28, 2015, from R. Tisdale, Chair, TVDSB. (2015-A09)

Moved by Councillor P. Squire

Seconded by Councillor B. Armstrong

Approve the referral of the matter of school zone speed limit policy to the City’s and School Board Liaison Committees, and to further expand the scope of the policy to all safety.

Motion Failed

Motion Failed

Moved by Councillor H.L. Usher

Motion Passed

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

Councillor M. Cassidy noted that last week the Province opened the consultation process regarding the new Moving Ontario Forward program, with a planned $15 billion investment in infrastructure for municipalities outside of the Greater Toronto and Hamilton Areas.  She further noted that the City of London’s Rapid Transit plans are building momentum, and that the City will need support and partnership from other levels of government to make these plans a reality.   Councillor Cassidy noted that the City of Hamilton was granted $1 Billion earlier today from the Province of Ontario for transit.  She enquired as to what steps are being taken to participate in this important process in order to ensure London receives its fair share of financial support from the Province.

Moved by Councillor M. Cassidy

Seconded by Councillor J. Morgan

Approve that pursuant to section 17 of the Council Procedure By-law, leave be given for discussion and debate and the making of a substantive motion to direct the Civic Administration to ensure active involvement in the Moving Ontario Forward participation process and to pursue every opportunity to advocate for Rapid Transit funding for the City of London.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor P. Hubert

Approve that the Civic Administration BE REQUESTED to submit a report to the June 2, 2015 Civic Works Committee providing information with respect to the Moving Ontario Forward program and outlining opportunities that may be available for London to seek federal and provincial funding to advance Rapid Transit in London.

XII.   EMERGENT

MOTIONS

Moved by Councillor B. Armstrong

Seconded by Councillor A. Hopkins

Approve that pursuant to section 19.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion regarding concerns with the Government of Ontario’s proposal to sell Hydro One.

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor H.L. Usher

Seconded by Councillor S. Turner

Approve Introduction and First Reading of Bill No.s 207 to 212, 214 to 222, 224, 225, 227 and Added Bill Nos. 228 and 229.

XIV.   ADJOURNMENT