June 2, 2015, at 4:05 PM

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1.   Disclosures of

Pecuniary Interest

2.   2nd Report of the

LTC Long Term Growth Report Working Group

Motion Passed

Motion Passed

Motion Passed

Motion Passed

4.   London ON Bikes

Cycling Master Plan Status Report

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated June 2, 2015, with respect to the London ON Bikes Cycling Master Plan BE RECEIVED for information.

Motion Passed

Motion Passed

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the 2016-2017 Infrastructure Renewal Program:   a)            the following Consulting Engineering firms BE APPOINTED Consulting Engineers for the pre-design and design of the said projects, at the upset amounts identified below, including contingency and exclusive of HST, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 of the City of London’s Procurement of Goods and Services Policy; it being noted that these consultants may obtain approval to proceed with subsequent phases of engineering for their projects subject to satisfying all financial, reporting and other conditions contained within this Policy:   (i)         Contract 1: AECOM Canada Ltd, in the amount of $282,326.00. (ii)        Contract 2: Spriet Associates, in the amount of $208,466.50. (iii)       Contract 3: R.V. Anderson Associates Limited, in the amount of $178,200.00. (iv)       Contract 4: Archibald, Gray & McKay Engineering, in the amount of $339,240.00. (v)        Contract 5: Development Engineering Ltd, in the amount of $191,317.50. (vi)       Contract 6: AECOM Canada Ltd, in the amount of $174,157.50. (vii)      Contract 7: Stantec Consulting Ltd, in the amount of $207,417.10. (viii)     Contract 8: Archibald, Gray & McKay Engineering Limited, in the amount of $247,038.00. (ix)       Contract A: Dillon Consulting Ltd, in the amount of $445,196.96. (x)        Contract B: R.V. Anderson Associates Limited, in the amount of $208,450.00. (xi)       Contract C: Spriet Associates, in the amount of $210,776.50. (xii)      Contract D: IBI Group, in the amount of $636,447.90.   b)            the financing for design of the projects identified in (a), above, BE APPROVED in accordance with the “Sources of Financing Report” attached to the staff report dated June 2, 2015, as Appendix “A;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

Motion Passed

Motion Passed

Motion Passed

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Dundas Place Class Environmental Assessment:   a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers to complete the Environmental Assessment of the said project, in the amount of $503,586 (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 2, 2015, as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

Motion Passed

8.   Local Improvement

Initiation - Perkins Road

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the design and construction of a Sanitary Sewer and Watermain as part of the Local Improvement Program, on initiation, for Perkins Road:   a)            the City Clerk BE AUTHORIZED to proceed under the provisions of The Municipal Act, 2001, Ontario Regulation 586/06 with the publishing and the serving of Notice of the Municipal Council’s intention to undertake these works in accordance with the following estimated cost breakdown:   Location     Owner’s Share       Owner’s Share           Corporation’s Share     Corporation’s Share        Gross Cost                                                 After Exemptions                                           After Exemptions   Perkins   $382,500      $294,075         $127,500            $215,925            $510,000 Road           b)         the financing for this project BE APPROVED in accordance with the “Local Improvement Report” appended to the staff report dated June 2, 2015 as Appendix “A”; and,   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

9.   Local Improvement

Initiation - Eastgate Crescent

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the design and construction of a Sanitary Sewer and Watermain as part of the Local Improvement Program, on initiation, for Eastgate Crescent:   a)         the City Clerk BE AUTHORIZED to proceed under the provisions of The Municipal Act, 2001, Ontario Regulation 586/06 with the publishing and the serving of Notice of the Municipal Council’s intention to undertake these works in accordance with the following estimated cost breakdown:   Location     Owner’s Share       Owner’s Share           Corporation’s Share     Corporation’s Share        Gross Cost                                                 After Exemptions                                           After Exemptions   Eastgate $427,500      $219,350         $142,500            $350,650            $570,000 Crescent                         b)         the financing for this project BE APPROVED in accordance with the “Local Improvement Report” appended to the staff report dated June 2, 2015 as Appendix “A”; and,   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.

Motion Passed

Motion Passed

11.   Proposed Revision

to the W12A Landfill Designated Haul Route – Public Participation Meeting

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the designated haul route to the W12A Landfill:   a)         based on the outcome of the Public Participation Meeting and previous analysis, the expansion of the designated haul route BE APPROVED to allow traffic going to the W12A Landfill to use Wonderland Road South, south of the 402 and Manning Drive west of the landfill entrance subject to the completion of the Highway 401/Wonderland Road interchange and reconstruction of Manning Drive between the Landfill’s entrance and Wonderland Road South;   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter; and   c)         the communication dated May 28, 2015 from E. Morrison BE RECEIVED;   it being noted that the Civic Works Committee heard the attached presentation from the Director, Environment, Fleet and Solid Waste;   it being pointed out that the following individual made an oral submission at the public participation meeting in connection therewith:  

C. Crinklaw, 6295 Westminster Drive (on behalf of herself and her son whose property is located at 4570 Westminster Drive – indicating that the main concerns are traffic and litter; noting that it is almost impossible to move farm equipment along the road as it is much larger and the issues on Wonderland Road are not being addressed; advising that they have been working closely on the Environmental Assessment, particularly noting the laneways and widening the shoulders of the roadway; expressing that the 2017 upgrades will not address concerns about moving equipment; stating that the bridge at the end of Highway 402 cannot accommodate a snow plough, and the potential for accidents at that point of the road is huge and that bridge will not likely be changed in 2017; questioning if the concerns regarding the bridge had been looked at; emphasizing there is a need to widen the shoulders of the road as there is presently hardly any shoulder, which again doesn’t accommodate the moving of farm equipment; noting that there used to be restrictions on trucks and that the general public going to the landfill usually does so on the weekend already; expressing concerns with the recycling trucks as they have followed them down the road and their cargo doors are not properly shut so debris litters the property along the path they drive; asking if the trucks that will travel down the road will carry waste from the Greenway Pollution Control Plant; indicating that future traffic once the interchange opens will increase as if the road is built, they will come; noting her family operates a maple sugar business in the Spring and going in and out of the property is already difficult and unsafe without additional trucks along the route; noting that the City has agricultural properties within its boundaries and those properties need to be properly considered; stating their family are 8th generation farmers and they would like to keep it that way and concluding that the trucks should be kept on Wellington Road as that is a much safer alternative.

Voting Record:

Motion to Open the public participation meeting.

12.   (ADDED) Deferred

Matters List

That the following actions be taken with respect to the Civic Works Committee Deferred Matters List:   a)            the update from the Corporation Counsel with respect to Item #4 BE RECEIVED for information and the City Solicitor’s Office and the Managing Director, Environmental & Engineering Services and City Engineer BE REQUESTED to liaise with the City Solicitor’s Office to determine the appropriate course of action for this deferred item;   b)         reflect the persons responsible for Item #2 as J. Braam and J. Lucas;   c)         reflect the person responsible for Item #35 as J. Lucas;  and   d)         the Deferred Matters List, as amended above, BE RECEIVED for information.

Motion Passed

Motion Passed

Motion Passed

Motion Passed

That the Civic Administration BE DIRECTED to review and report back on areas that the City of London could realize consulting cost decreases for capital projects through the addition of new staff, rather than contracting out those consulting services, so that the City of London would realize net savings.