August 25, 2015, at 12:02 PM

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1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   By-law for the

Execution of the Occupancy Agreement with London Hydro for an Electric Vehicle Charger with Battery Storage System

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the by-law appended to the staff report dated August 25, 2015 as Appendix “A” BE INTRODUCED at the Municipal Council Meeting of September 1, 2015 to approve the Occupancy Agreement with London Hydro for an Electric Vehicle Charger with Battery Storage System (“Agreement”) with respect to the installation of an electric vehicle charger with battery storage system at the Canada Games Aquatic Centre, and to authorize the Mayor and the City Clerk to execute the Agreement on the City’s behalf.

Motion Passed

Motion Passed

3.   2015 Federal

Election

That, on the recommendation of the Director of Community and Economic Innovation, the following actions be taken with respect to the 2015 Federal General Election:   a)         the Mayor BE REQUESTED to forward a letter to all candidates in each of the four London ridings in the 2015 Federal General Election for a written response to the questions in Appendix B with the following amendments:  an additional item under “Local Jobs and Growth” to include support of rapid transit; addition of a general question regarding strengthening the role of municipalities at the federal level; and revising the questions so they are specific to the City of London, rather than municipalities generally; and   b)         the responses received from the candidates BE PLACED on the City of London’s website for information, as soon as they are received.

Motion Passed

Motion Passed

4.   Encroachment

Agreement - Northwest Corner of Dundas and Burbrook Streets - By-law S.-5743-223

That, on the recommendation of the City Solicitor, the following actions be taken with respect to an Encroachment Agreement for the northwest corner of Dundas Street and Burbrook Street:   a)            the proposed By-law No. S.-5743-223, as appended to the staff report dated August 25, 2015, to repeal By-law No. S.-307-267 being a by-law to “authorize the execution of an agreement with British American Oil Company Limited to maintain and use a pole for supporting a sign at N.W. Dundas & Burbrook Streets”, BE INTRODUCED for Third Reading and Enactment at the Municipal Council meeting on September 1, 2015; and   b)            the Civic Administration BE DIRECTED to review and report back on a revised and updated policy for future encroachment agreements which reflects current best practices.

Motion Passed

Motion Passed

5.   1499 Stoneybrook

Crescent - Encroachment Agreement - By-law S.-5742-222

That, on the recommendation of the City Solicitor, the proposed By-law No. S.-5742-222 as appended to the staff report dated August 25, 2015, to repeal By-law No. S.-2624-248, being a by-law to “permit Ian Gibson McLay to maintain and use an encroachment upon the road allowance for 1499 Stoneybrook Crescent”, BE INTRODUCED for Third Reading and Enactment at the Municipal Council meeting on September 1, 2015.

Motion Passed

Motion Passed

6.   Recognition of the

Reign of Queen Elizabeth ll

That, on the recommendation of the City Clerk, with input from the Operations Management Team (OMT) and the Manager of Culture, the Civic Administration BE REQUESTED to make the necessary arrangements to recognize the milestone of Queen Elizabeth II becoming the longest reigning monarch by implementing the following:   a)         placement of a commemorative book of well wishes for the public to sign in the Lobby of City Hall; b)         planting an oak tree next to the King George VI oak tree in Victoria Park; c)         submitting a letter from the Mayor to the Queen, recognizing the achievement; and d)         acknowledging the milestone at the commencement of the Civic Works Committee meeting on September 9, 2015, with additional recognition at the Municipal Council meeting on September 15, 2015;   it being noted that the financing for the above-noted recognitions will be provided by Culture Office budget.

Motion Passed

Motion Passed

7.   Amendment to

Council Policy 28(2) Council Members’ Expense Account

That the following actions be taken with respect to Council Policy 28(2) - Council Members’ Expense Account, Council Policy 28(2):   a)            the City Clerk BE DIRECTED to report back with a proposed by-law to amend Council Policy 28(2) as follows:   i)              by deleting the current requirements for reimbursement of in-town vehicle expenses and by replacing them with either a flat rate transportation allowance or submission of a Car Allowance Statement (attached to the staff report dated August 25, 2015 as Appendix C) which details vehicle usage for City business, with the choice between the two options being at the discretion of each individual Councillor;   ii)             to reflect the requirement to submit a form (attached to the staff report as Appendix B) for the collection of sufficient detail for the Municipal Council to consider requests for approval for an exception to the Policy for items that may not otherwise be considered an eligible expense; and   iii)            adding a requirement that receipts must be submitted within 45 days of an expenditure in order to be eligible for consideration for reimbursement;   b)            the current method of in-town vehicle expense reimbursement BE DISCONTINUED, effective immediately, and pending the enactment of an alternative, reimbursement BE MADE solely for fuel expenses;   c)         consideration of potential amendments to expense eligibility during an election year BE DEFERRED until such time as any amendments to the Municipal Elections Act are known;   d)         NO ACTION BE TAKEN with respect to the current provisions related to ticket purchases for community events; and   e)         the Managing Director, Corporate Services and City Treasurer/Chief Financial Officer BE REQUESTED to report back on whether or not it would be advantageous to issue individual corporate credit cards to each Council Member.

Motion to Approve motion all but part a)i).

Motion Passed

Motion Passed

Motion to Approve part a)i).

Motion Passed

Motion Passed

8.   Option to Convert

Interest Free Loan to Grant - London Community Players (Palace Theatre)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated August 25, 2015 regarding the option to convert an interest-free loan to a grant for the London Community Players (Palace Theatre) BE RECEIVED for information.

Motion Passed

Motion Passed

9.   Confirmation of

Appointment to the Advisory Committee on the Environment

That Scott Armstrong, representing the Thames Valley District School Board, BE CONFIRMED as a Non-Voting Member on the Advisory Committee on the Environment for the term ending February 28, 2019.

Motion Passed

Motion Passed

10.   Consideration of

Appointment to the Accessibility Advisory Committee

That the following individuals BE APPOINTED as Voting Members to the Accessibility Advisory Committee for the term ending February 28, 2019:   Jennifer N. Ehiwario (Member at Large) Michael Cairns (Person with a Disability) Larry Firby (Person with a Disability)

Motion to Approve the appointment of Michael Cairns and Larry Firby as Voting Members (Persons with Disabilities).

Motion Passed

Motion Passed

Motion to Approve the appointment of Jennifer N. Ehiwario as a Member at Large.

Motion Passed

Motion Passed

11.   (ADDED) Federation of Canadian

Municipalities Appointments

That it BE NOTED that Councillor H.L. Usher advised that Deputy Mayor M. Cassidy, Councillor J. Zaifman and he have each been appointed to Standing Committees of the Federation of Canadian Municipalities.

12.   (ADDED) Ranked Ballot Process –

Appointments by Municipal Council

That Councillor J. Morgan BE REQUESTED to report back, in conjunction with the City Clerk, on alternative options for counting ranked ballots which would incorporate technology to assist in the tabulating process, particularly when there are multiple vacancies to fill.

Motion Passed

Motion Passed

(See Confidential Appendix to the 20th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 3:20 PM to 3:43 PM after having passed a motion to do so, with respect to the following matter: