August 31, 2015, at 4:03 PM

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1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 3 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his spouse is employed by Canada Post.

2.   2015 Annual

Community Survey

That, on the recommendation of the City Manager, the staff report dated August 31, 2015 regarding the City of London 2015 Annual Community Survey BE RECEIVED for information; it being noted that the Director, Community and Economic Innovation gave a brief overview of the survey findings.

Motion Passed

Motion Passed

3.   Canada Post Community Mailbox Program

4.   5th Report of the

Governance Working Group

That the following actions be taken with respect to the 5th Report of the Governance Working Group, from its meeting held on July 29, 2015:   a)                     the City Clerk BE REQUESTED to amend section (d) of Council Policy 5(1) “Appointment of Deputy Mayor” to provide for the use of a ranked voting process with respect to the selection and appointment of the Deputy Mayor selected by Municipal Council;   b)         the City Clerk BE REQUESTED to amend Council Policy 5(34) “Appointment of Council Members to Standing Committees of Council and Various Civic Boards and Commissions” to reflect the current Standing Committee structure and appointment process;   c)         the Civic Administration BE REQUESTED to undertake the following actions with respect to the recruitment process for Advisory Committees, Boards, Commissions and Striking Committee Terms of Reference:   i)          the City Solicitor’s Office BE REQUESTED to review and report back to the Governance Working Group (GWG) regarding the recommendation from the Striking Committee that applicants be requested to voluntarily disclose information pertaining to diversity;   ii)         the City Clerk and the City Solicitor’s Office BE REQUESTED to review and report back to the Governance Working Group (GWG) regarding the processes undertaken by other municipalities with respect to Council appointments to Advisory Committees, Boards and Commissions and provide a recommendation regarding best practices that could be considered to ensure a transparent, streamlined and fair process for appointments; it being noted that the review is to consider, but not be limited to, the following matters:       A)        staggered term appointments to provide for appointments to be made at the beginning and middle of each term of Council so that the process is not onerous; B)        membership of the Striking Committee; C)        provisions that restrict Striking Committee members from being appointed to Advisory Committees, Boards or Commissions; D)        possible creation of a different type of committee structure for appointments; E)        a process that provides for the short listing of applicants; F)         an interview process for applicants; G)        an improved communications and recruitment process; H)        clear and plain language descriptions of the role of the Advisory Committees, Boards and Commissions; and, I)          clearer guidelines with respect to the disclosure of potential conflicts of interest by appointed Advisory Committee members;   d)         the Governance Working Group (GWG) Terms of Reference BE AMENDED to extend the term to December 31, 2015, in order to provide additional time for the GWG to complete its work; and   e)            clauses 1, 2, 3, 4 and 8 BE RECEIVED.

Motion Passed

Motion Passed

5.   Appointments to the

Old East Village Business Improvement Area Board of Management

That the following individuals BE APPOINTED to the Old East Village Business Improvement Area Board of Management for the term ending November 30, 2018:   Maria Drangova - Representative Ken Keane - Business Owner/Property Owner Michelle DeVeau - Business Owner Henry Eastabrook - Outreach/Advocate Worker

Dave Chandler - Property/Business Owner Jeff Pastorius - Business Owner Dave Thuss     - Business Owner Aaron Chandler - Business Owner Victor Wagner - Business/ Property Owner Maryse Leitch - Representative Clark Bryan - Business/ Property Owner Michelle Navackas - Representative Heather Blackwell - Corporate Affairs Manager   it being noted that the Strategic Priorities and Policy Committee received a communication dated August 14, 2015, from J. Pastorius, Old East Village Business Improvement Area Manager, with respect to the above appointments.

Motion Passed

Motion Passed

6.   Appointments to the

Argyle Business Improvement Area Board of Management

That the following individuals BE APPOINTED to the Argyle Business Improvement Area Board of Management for the term ending November 30, 2018:   Lee Bryar, GoodLife Fitness General Manager Drew Gardener - Co-Operators Insurance   it being noted that the Strategic Priorities and Policy Committee received a communication dated August 10, 2015 regarding a vacancy in accordance with section 4.4 of By-law No. A.-6873-292.

Motion Passed

Motion Passed

That consideration of Agenda Item C-1, being a matter pertaining to personal matters about identifiable individuals including current and former municipal employees, regarding employment related matters; outstanding litigation affecting the municipality; advice that is subject to solicitor-client privilege; and advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose, BE DEFERRED to a future meeting of the Strategic Priorities and Policy Committee.

Motion Passed

Motion Passed

The meeting adjourned at 6:15 PM.