October 6, 2015, at 4:03 PM
Present:
H.L. Usher, J. Helmer, T. Park, V. Ridley, M. van Holst, J. Martin (Secretary)
Also Present:
A. Hopkins, M. Salih, P. Squire, J. Zaifman; J. Braam, S. Chambers, A. Drost, A. Dunbar, G. Gauld, T. Koza, J. Lucas, D. MacRae, S. Maguire, S. Mathers, R. Pedlow, J. Ramsay, M. Ribera, L. Rowe, S. Smout, E. Soldo, J. Stanford, J. Yanchula
1. Disclosures of
Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. 8th Report of the
Cycling Advisory Committee
That the 8th Report of the Cycling Advisory Committee, from its meeting held on September 16, 2015, BE RECEIVED.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
3. 4th Report of the
Transportation Advisory Committee
That the 4th Report of the Transportation Advisory Committee, from its meeting held on September 1, 2015, BE RECEIVED.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
4. Closing Part of
Robin’s Hill Road
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Robin’s Hill Road: a) the closing of approximately 230 metres of the formerly traveled Robin’s Hill Road allowance north of Huron Street in Lot 2, Concession 3 of the geographic Township of London BE APPROVED; and, b) the Chief Surveyor BE AUTHORIZED to initiate the process of legally closing that portion of Robin’s Hill Road north of Huron Street by by-law; it being noted that any affected utilities will be protected by conveying the necessary easements to the utility owners. (2015-T09)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
5. Thames River
Experimental Stream Science Facility at Adelaide Pollution Control Plant
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated October 6, 2015 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on October 13, 2015, to: a) authorize and approve an agreement for Consent to Enter for the University of Western Ontario for the purposes of conducting research at the site of the Adelaide Pollution Control Plant; and, b) authorize the Mayor and the City Clerk to execute the Agreement authorized and approved in a), above. (2015-E03)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
6. Flooding Matters -
Terms of Reference
That the following actions be taken with respect to dealing with flooding matters: a) the Civic Administration BE REQUESTED to report back by December 1, 2015, with a proposed work plan for dealing with flooding matters, as initially contemplated in the draft terms of reference for a Flooding Task Force, and including investigation of causes and recommended remedial actions; and, b) following the confirmation of the proposed work plan, the Civic Works Committee include this matter on subsequent meeting agendas in order to bring the work plan to completion. (2015-
Motion Passed
Vote:
Yeas: Nays: J. Helmer T. Park V. Ridley H.L. Usher (2) M. van Holst (3)
Motion Passed
7. Dingman Creek
Subwatershed - Stormwater Servicing Strategy – Schedule C - Municipal Class Environmental Assessment
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the Dingman Creek Subwatershed: Stormwater Servicing Strategy Schedule C Municipal Class Environmental Assessment: a) Aquafor Beech Ltd. BE APPOINTED to carry out the Dingman Creek Subwatershed: Stormwater Servicing Strategy Schedule C Municipal Class Environmental Assessment in the total amount of $501,328.00, including contingency, excluding H.S.T.; in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy; b) the Upper Thames River Conservation Authority (UTRCA) BE APPOINTED to carry out the Dingman Creek Subwatershed: Modelling for the Floodplain Update in the total amount of $71,500.00, including contingency, excluding H.S.T.; in accordance with Section 14.4 (h) of the Procurement of Goods and Services Policy; c) the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2015 as Appendix ‘A’; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work; e) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; it being noted that the Civic Works Committee received the attached presentation from S. Mathers, Division Manager, Stormwater, with respect to this matter. (2015-E20)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
8. Western Road /
Wharncliffe Road North Widening Environmental Study Report
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Western Road / Wharncliffe Road North Widening Environmental Assessment: a) the Western Road / Wharncliffe Road North Widening from Platts Lane to Oxford Street Municipal Class Environmental Study Report BE ACCEPTED; b) a Notice of Completion for the project BE FILED with the Municipal Clerk; and, c) the Environmental Study Report BE PLACED on public record for a 30- day review period: it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design, with respect to this matter. (2015-T04)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
9. Veterans Memorial
Parkway Pavement Rehabilitation Appointment of Survey Consultant
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a survey consultant for the Veterans Memorial Parkway Pavement Rehabilitation Project: a) Callon Dietz Incorporated BE APPOINTED Survey Consultant to complete the engineering survey for the project in the amount of $112,900.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy; it being noted that competitive proposals were received from two qualified firms; b) the financing for this assignment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2015, as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2015-A05)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
10. Wonderland Road
South Two-Lane Upgrade Highway 401 to Highway 402 Appointment of Consulting Engineer
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wonderland Road South two-lane upgrade from Highway 401 to Highway 402: a) MMM Group Limited BE APPOINTED Consulting Engineers for the detailed design and tendering of the project, in the amount of $626,823.00, excluding H.S.T., in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated October 6, 2015, as Appendix A; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2015-A05)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
11. Downtown London
Parking Utilization Study
That, on the recommendation of the Director, Roads and Transportation, the staff report dated October 6, 2015, with respect to the Downtown London Parking Utilization Study, BE RECEIVED. (2015-
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
12. Left-Turn Ban onto
Farnham Road from Southdale Road West
That the Civic Administration BE REQUESTED to review and report back with respect to the left-turn ban onto Farnham Road from Southdale Road West; it being noted that the Civic Works Committee received a communication dated September 24, 2015, from Councillor V. Ridley, with respect to this matter. (2015-T10)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
13. Kindness Meters
That the Kindness Meter Project BE APPROVED IN PRINCIPLE and the Civic Administration BE REQUESTED to consult with L. McCardle and report back on a proposed implementation protocol; it being noted that the Civic Workds Committee received a communication, as well as a verbal delegation, from L. McCardle, with respect to this matter.
Motion to Approve the request for delegation status from L. McCardle, 31 Cartwright Street.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
Motion to Approve the project in principle and report back.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
14. Winter Maintenance
for Un-assumed Subdivisions
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to winter maintenance for un-assumed subdivisions: a) the Standard Subdivision Agreement template BE REVISED to provide the option for developers, at their expense, to provide winter maintenance of un-assumed roads, at the sole discretion of the City; b) the Civic Administration BE AUTHORIZED to process administrative amendments to existing Subdivision Agreements, for developers requesting the option, at their expense, to provide winter maintenance of un-assumed roads, at the sole discretion of the City; and, c) the Civic Administration BE AUTHORIZED to undertake all additional administrative acts necessary to effect these recommendations. (2015-T06)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
15. Individual
Environmental Assessment - Long Term Solid Waste Resource Recovery and Disposal Plan
That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to long term solid waste planning: a) the Civic Administration BE DIRECTED to proceed with an Individual Environmental Assessment to develop long term solid waste resource recovery and disposal plans for the City of London; and, b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter. (2015-E20)
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
16. Deferred Matters
List
That the Civic Works Committee (CWC) Deferred Matters List, as at September 15, 2015, BE RECEIVED; it being noted that the Civic Administration will review the “Expected Reply Dates” to ensure they remain relevant.
Motion Passed
Vote:
Yeas: J. Helmer T. Park V. Ridley H.L. Usher M. van Holst (5)
Motion Passed
The meeting adjourned at 6:56 PM.