October 6, 2015, at 12:06 PM

Original link

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 3 of this Report having to do with the Province’s review of the Municipal Act, 2001 and the Municipal Conflict of Interest Act, in so far as discussions arise regarding the City providing public notice via Canada Post, by indicating that his spouse is employed by Canada Post.

2.   Amendment to

Council Policy 28(2) Council Members’ Expense Account

That, on the recommendation of the City Clerk, the attached revised proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting on October 13, 2015 to repeal Council Policy 28(2), “Council Members’ Expense Account” and replace it with a revised Council Policy 28(2), in order to incorporate the following amendments to the policy:   a)         revised provisions for in-town vehicle expense claims, including either a monthly transportation allowance in a maximum amount of $150.00, to be declared annually, or a per kilometer rate, using the existing City of London “Corporate Car Allowance Statement” claim form;   b)         the inclusion of a prescribed form for the submission of a request to the Corporate Services Committee, for the approval of an expense on an exception basis; and,   c)         the addition of a requirement for expense claims to be submitted within forty-five days of the date of the expense, in order to be considered for reimbursement.

Motion Passed

Motion Passed

3.   Review of Municipal

Act, 2001 and Municipal Conflict of Interest Act

That, on the recommendation of the Director of Community and Economic Innovation, the following actions be taken with respect to the provincial review of the Municipal Act, 2001 and the Municipal Conflict of Interest Act:   a)         the submission from the Association of Municipalities of Ontario (AMO),  appended to the staff report dated October 6, 2015 as Appendix 1, BE ENDORSED;   b)         the additional comments by the City of London, appended to the staff report dated October 6, 2015 as Appendix 2, BE APPROVED for submission to the Province of Ontario subject to the following amendments:   i)              exclusion of the section on community councils; ii)             inclusion of the previous position of Council regarding the regulations pertaining to local improvements; iii)            inclusion of clarification that notice provisions should have greater flexibility in order to enable a municipality to determine the most effective means of reaching out to engage and inform the community; and   c)         the City of London comments BE FORWARDED to local Members of the Legislative Assembly of Ontario.

Motion Passed

Motion Passed

4.   Request for

Proposal 15-21 - General Insurance Program

That, on the recommendation of the Manager III, Risk Management Division and Managing Director, Corporate Services & City Solicitor and the Managing Director, Corporate Services, and with them concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the proposal submitted by Frank Cowan Company Limited, 75 Main Street North Princeton, ON N0J 1V0, at a total annual premium of $2,340,943 plus tax, BE ACCEPTED;

  b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with this contract; and   c)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to RFP15-21.

Motion Passed

Motion Passed

5.   Report of the

Federation of Canadian Municipalities Board of Directors Meeting - Fredericton, NB, September 9-12, 2015

That, the communication dated September 22, 2015 from Councillor H.L. Usher, Councillor M. Cassidy and Councillor J. Zaifman regarding the Federation of Canadian Municipalities Board of Directors meeting held on September 9-12, 2015 in Fredericton, New Brunswick BE RECEIVED for information.

Motion Passed

Motion Passed

6.   Consideration of

Appointment to the Accessibility Advisory Committee

That  Jon Higgins BE APPOINTED to the Accessibility Advisory Committee as a Voting Member for the term ending February 28, 2019.

Motion Passed

Motion Passed

7.   Confirmation of

Appointment to the Community Safety and Crime Prevention Advisory Committee

That Muriel Abbott BE APPOINTED to the Community Safety and Crime Prevention Advisory Committee as a Voting Member, representing Child Safety Middlesex London, for the term ending February 28, 2019.

Motion Passed

Motion Passed

8.   Corporate Services

Committee Deferred Matters List

That the following actions be taken with respect to the Deferred Matters List:   a)            the Deferred Matters List BE APPROVED with the following amendments:   i)              addition of a requirement for a report back one-year after the Integrity Commissioner is in place regarding the advisability of appointing an Ombudsman and Lobbyist Registry for the City of London; ii)             removal of Item 1.36 as staff will report back on this and other matters as they arise; and iii)            update of Item 1.28 so that the expected reply date reads “4th Quarter 2015”;   b)            the Deferred Matters List BE PLACED on the Corporate Services Committee’s Agenda on a quarterly basis.

Motion Passed

Motion Passed

9.   ADDED - 2015

Federal Election Questionnaire

That, on the recommendation of the Director, Community and Economic Innovation, the staff report dated October 6, 2015, with respect to the 2015 Federal Election questionnaire, BE RECEIVED for information.

Motion Passed

Motion Passed

The Corporate Services Committee convened in camera from 1:37 PM to 1:39 PM after having passed a motion to do so, with respect to the following matter: