March 1, 2016, at 4:03 PM

Original link

The Council meets in Regular Session in the Council Chambers this day at 4:03 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor A. Hopkins discloses a pecuniary interest in clause 3 of the 10th Report of the Strategic Priorities and Policy Committee having to do with unfunded liabilities, specifically as it relates to the landfill site, as her son is employed at the landfill.   Councillor J. Zaifman discloses a pecuniary interest in clause 15 of the 4th Report of the Planning and Environment Committee having to do with property located at 530 Sunningdale Road East, including the associated Bill No. 99, by indicating that a family member has an interest in the subject property.  Councillor J. Zaifman further discloses a pecuniary interest in clause 16 of the 4th Report of the Planning and Environment Committee having to do with property located at 2946 Bateman Trail, including the associated Bill No. 100, by indicating that there is reference to his family’s previously existing business.

II.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III.   ADDED

REPORTS

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   2016 Debenture

Issue Update

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2016 debenture issue:   a)         the issue of instalment debentures for a total of $27,000,000 BE APPROVED; it being noted that the average all-in-rate is 2.30% over a 10-year term; and   b)         the proposed by-law appended to the staff report dated February 29, 2016 BE INTRODUCED at the Municipal Council meeting of March 1, 2016, for three readings, to authorize the borrowing upon instalment debentures in the aggregate principal amount of $27,000,000 towards the cost of certain capital works of the Corporation of the City of London;   it being noted that the Corporate Services Committee heard a verbal delegation from Les Peterdy, Director, Government Finance, TD Securities regarding the debenture issuance and general market conditions and forecasts.

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Approve that it BE NOTED that progress was made with respect to the following matters:   a)         A matter pertaining to personal matters about identifiable individuals with respect to employment-related matters; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose; and for the purpose of providing instructions and directions to officers and employees of the Corporation. (C1/6/CSC)   b)         A matter pertaining to labour relations or employee negotiations and for the purpose of providing directions and instructions to officers, employees or agents of the Corporation, as it relates to an internal audit report. (C1/2/AC)   c)         A matter pertaining to personal matters about identifiable individuals with respect to employment-related matters; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose; and for the purpose of providing instructions and directions to officers and employees of the Corporation.  (C1/10/SPPC)   d)         A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.  (C2/10/SPPC)

Motion Passed

Motion Passed

IV.   RECOGNITIONS

V.   COMMITTEE

OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Moved by Councillor H.L. Usher

Seconded by Councillor J. Helmer

Approve that Council rise and go into Committee of the Whole, in camera, for the purpose of considering the matters:

Motion Passed

Motion Passed

The Council rises and goes into the Committee of the Whole, in camera, at 4:17 PM, with Mayor M. Brown in the Chair and all Members present except Councillors B. Armstrong, M. Cassidy and P. Hubert.   The Committee of the Whole rises at 4:51 PM and Council reconvenes at 4:53 PM, with Mayor M. Brown in the Chair and all Members present except Councillors B. Armstrong and P. Hubert.

VI.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE FIFTH MEETING HELD ON FEBRUARY 16, 2016

Moved by Councillor J. Helmer

Seconded by Councillor J. Morgan

Approve the Minutes of the Fifth Meeting held on February 16, 2016.

Motion Passed

Motion Passed

VII.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor J. Morgan

Seconded by Councillor S. Turner

Approve that the following communications be received and be referred as noted on the Agenda:

VIII.   MOTIONS OF

WHICH NOTICE IS GIVEN

IX.   REPORTS

Moved by Councillor P. Squire

Approve clauses 1 - 12, 14  and 17.

3.   Workplace and

Community Diversity and Inclusion Update

That, on the recommendation of the Managing Director, Corporate Services & Chief Human Resources Officer, the following actions be taken:   a)         Part I of the staff report dated February 16, 2016, which provides an update on initiatives undertaken in support of the Workplace Diversity and Inclusion Plan,  BE RECEIVED for information;   b)         Part II of the staff report dated February 16, 2016, which responds to Council’s Resolution of January 26, 2016 requesting a report back with strategies including the potential creation of a staff position within the approved budget,  to assist with the attraction and retention of qualified individuals who reflect the diversity of our community; provision of advice and tools to the Municipal Council and the Civic Administration to assist with addressing integration, diversity and inclusion of all Londoners; and the establishment of strategies to create a City of London workforce that is more reflective of the diversity of the community BE RECEIVED for information; and   c)         the Civic Administration BE AUTHORIZED to create the position of Specialist, Talent Diversity, Inclusion and Engagement as a permanent position; it being noted that the Civic Administration has sourced $100,000 for this enhancement from assessment growth under the Corporate Services business case; it being further noted that the Civic Administration will report back at the Municipal Council meeting to be held on March 1, 2016, with respect to what office this position should fall within in order to maximize its effectiveness.

Moved by Councillor J. Zaifman

Seconded by Councillor M. Cassidy

Approve a new part, as follows:   “the Civic Administration BE DIRECTED to report back within one year, and on a regular basis thereafter, with respect to metrics and results of the new initiatives;   it being noted that the Municipal Council received a verbal update from the City Manager with respect to the creation of additional position(s) as noted in part c), the proposed plan(s) related to this matter, as well as notation with respect to the office(s) of responsibility for this matter.”

Motion Passed

Motion Passed

Moved by Councillor M. Salih

Seconded by Councillor M. Cassidy

Approve a new part as follows   “the following three-pronged approach identified by the City Manager BE APPROVED, which would include:   i)          expedited efforts within the Human Resources Division for the implementation of the City of London’s corporate plan for workplace diversity and inclusion, which would include increasing the Human Resources complement by one staff member who would be dedicated to implementation of the corporate plan, identifying opportunities, etc.;   ii)         increased supports for immigrants, newcomers, international students, etc. by increasing the community services staff complement by one staff member who would be dedicated to this area, including oversight of the immigration portal; and   iii)        development and implementation of a local diversity and inclusion plan through the implementation of a Steering Committee modelled after the Community Economic Road Map, with the goal of bringing back a final report by early 2017.

Motion Passed

Motion Passed

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor T. Park

Approve clause 3, as amended.

Motion Passed

Motion Passed

4.   Outstanding London

Ambassador Award

5.   Anderson Craft Ales

Ltd. Manufacturer’s Limited Liquor Sales Licence Application

That the application of Anderson Craft Ales Ltd. for a Manufacturer’s Limited Liquor Sales License, from the Alcohol and Gaming Commission of Ontario, for the purpose of serving beer for consumption by patrons at its manufacturing site, BE SUPPORTED subject to it being granted a minor variance for its manufacturing site; it being noted that the appeal process for its minor variance application will conclude the week of February 15, 2016.

Moved by Councillor M. Cassidy

Seconded by Councillor J. Helmer

Approve that clause 5 of the 6th Report of the Corporate Services Committee (CSC) be amended by deleting the following words from the end of the clause:  “subject to it being granted a minor variance for its manufacturing site; it being noted that the appeal process for its minor variance application will conclude the week of February 15, 2016”.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor T. Park

Approve clause 5, as amended.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Approve clauses 1 and 2.

6.   9th Report of the

Governance Working Group

That, the following actions be taken with respect to the 9th Report of the Governance Working Group from its meeting held on January 11, 2016:   a)         the Civic Administration BE REQUESTED to review the current Standing Committee mandates and report back to the Governance Working Group (GWG) with recommendations on how efficiencies might be obtained with respect to Agenda management;   b)         the following actions be taken with respect to the draft Council Procedure By-law:   i)          a definition of the term “Point of Privilege” BE ADDED to section 1.0 Definitions;   ii)         a definition of the term “generally accepted parliamentary procedure” BE ADDED to section 1.0 Definitions; and   iii)         the draft Council Procedure By-law, with the above-noted revisions, BE REFERRED to the February 29, 2016 meeting of the Governance Working Group (GWG) for further review;               it being noted that the GWG reviewed sections 1 to 5, inclusive, of the draft Council Procedure By-law;   c)         discussion regarding the establishment of informal, semi-annual meetings for Members of Council to suggest improvements or processes and procedures BE DEFERRED to the February 29, 2016 meeting of the Governance Working Group; and   d)         clauses 1, 2 and 6 BE RECEIVED.

Motion Passed

Motion Passed

Moved by Councillor J. Zaifman

Approve clause 3.

7.   Springbank Park

Playground Upgrade Sponsored by Jenny Jones -  London Hometown Hero Project

That it BE NOTED that the staff report for the Springbank Park Playground Upgrade Sponsored by Jenny Jones - London Hometown Hero Project, was not available at this meeting and will be considered at a future meeting of the Community and Protective Services Committee.

8.   Neighbourhood

Family Centre: Thames Valley District School Board, Northwest London New Public School (Relates to Bill No. 89)

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Neighbourhood Family Centre: Thames Valley District School Board, Northwest London New Public School:   a)         the proposed by-law, as appended to the staff report dated February 17, 2016, BE INTRODUCED at the Municipal Council meeting to be held on March 1, 2016 to:   i)          approve a Funding and Project Agreement, appended to the staff report noted-above, between The Corporation of the City of London and the Thames Valley District School Board for the construction of a neighbourhood Family Centre at a new public elementary school to be constructed in Northwest London, at an estimated cost of $920,000 plus 10% contingency; it being noted that the estimated cost of this project is being funded from 100% Provincial funding available in the Child Care and Early Childhood Development Reserve Fund;   ii)         authorize the Mayor and the City Clerk to execute the agreement;   iii)         provide for various delegated authorities; and,   iv)        designate a project manager; and,   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 17, 2016;   it being noted that the establishment of neighbourhood Family Centres is directly linked to the Strengthening Our Community strategy included in the City’s Strategic Plan to support the health and well-being of all children, youth and families in London.  (2016-F11A)

9.   Neighbourhood

Family Centre: Thames Valley District School Board, Northeast London New Public School (Relates to Bill No. 90)

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to Neighbourhood Family Centre: Thames Valley District School Board, Northeast London New Public School:   a)         the attached revised proposed by-law, BE INTRODUCED at the Municipal Council meeting to be held on March 1, 2016 to:   i)          approve a Funding and Project Agreement, appended to the staff report noted-above, between The Corporation of the City of London and the Thames Valley District School Board for the construction of a neighbourhood Family Centre at a new public elementary school to be constructed in Northeast London, at an estimated cost of  $860,000 plus 10% contingency; it being noted that the estimated cost of this project is being funded from 100% Provincial funding available in the Child Care and Early Childhood Development Reserve Fund; and,   ii)         authorize the Mayor and the City Clerk to execute the agreement;   iii)         provide for various delegated authorities; and,   iv)        designate a project manager; and,   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 17, 2016;   it being noted that the establishment of neighbourhood Family Centres is directly linked to the Strengthening Our Community strategy included in the City’s Strategic Plan to support the health and well-being of all children, youth and families in London.  (2016-F11A)

10.   Request for

Proposal 15- 53 - Self-Contained Breathing Apparatus Life Cycle Replacement

That, on the recommendation of the Fire Chief, with the concurrence of the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Request for Proposal 15-53 for Self-Contained Breathing Apparatus Life Cycle Replacement:   a)         the proposal submitted by M&L Supply, P.O. Box 269, 14935 County Road 2, Ingleside, ON K0C 1M0, for the supply and delivery of Self-Contained Breathing Apparatus and associated equipment, at the proposed price of $1,804,315 (H.S.T. extra), BE ACCEPTED;   b)         the funding for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated February 17, 2016;   c)         the approval hereby given BE CONDITIONAL on the approval of the 2016 Fire Services Lifecycle Renewal Capital Budget;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,   e)         the approval hereby given BE CONDITIONAL upon the Corporation preparing a purchase order relating to the subject matter of this approval.  (2016-F17)

11.   Homelessness

Partnering Strategy Funding Agreement - Data Sharing Agreement (Relates to Bill No. 91)

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the proposed by-law, as appended to the staff report dated February 17, 2016, BE INTRODUCED at the Municipal Council meeting to be held on March 1, 2016 to:   a)         approve the amended Funding Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Canada, as represented by the Federal Minister of Employment and Social Development Canada, for funding under the Homelessness Partnering Strategy;   b)         approve the Data Provision Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Canada, as represented by the Federal Minister of Employment and Social Development Canada, subject to an Information Security Review to the satisfaction of the Director, Information and Technology Services;   c)         approve the Data Sharing Agreement between The Corporation of the City of London and the Canadian Alliance to End Homelessness, subject to an Information Security Review to the satisfaction of the Director, Information and Technology Services;   d)         delegate the Managing Director of Neighbourhood, Children and Fire Services, or their designate, the authority to undertake all the administrative acts that are necessary in connection with the above-noted Agreements; and,   e)         authorize the Mayor and the City Clerk to execute the Agreements.  (2016-F11/S02)

12.   Noise By-law

Complaints

That the following actions be taken with respect to by-law enhancements:   a)         the report dated February 17, 2016, from the Managing Director of Development and Compliance Services and Chief Building Official, entitled “Noise By-law Complaints”, BE RECEIVED; and,   b)         the costing options for the enhanced by-law enforcement services BE REFERRED to the 2016-2019 multi-year budget process for consideration at a future meeting of the Strategic Priorities and Policy Committee.  (2016-P01)

14.   2013-2016 Long –

Term Care Home Service Accountability Agreement Between The Corporation of the City of London (Dearness Home) and the South West Local Health Integration Network (LHIN) – Declaration of Compliance 2015

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the report to the Licensee of the Dearness Home, with respect to the Dearness Home Committee of Management direction to execute the Declaration of Compliance under the Long-Term Care Home Service Accountability Agreement for the reporting period of January 1 to December 31, 2015, BE RECEIVED for information.(2016-S02)

17.   Update on Parks for

Londoners with Dogs

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to an update on parks for Londoners with dogs:   a)         the construction of a new off-leash area at 941 Commissioners Rd. E. BE APPROVED;   b)         the construction of one (1) pilot urban dog area at 280 Dundas Street BE APPROVED;   c)         the designation of one (1) pilot timed off-leash dog area in Harris Park BE APPROVED;   d)         properties within 200 meters of the projects BE INFORMED of the plans, in accordance with the Public Notice Policy; and;   e)         the Civic Administration BE DIRECTED to bring back revisions to By-Law PH-7, a by-law to establish and regulate an area which dogs can run at-large in the City of London, to a future meeting of Community and Protective Services Committee.  (2016-R04)

13.   Irregular Bid - RFP

15-57 Dental Program Administration - Ontario Works

That, on the recommendation of the Managing Director Housing, Social Services and Dearness Home, with the concurrence of the Director of Financial Services, the following actions be taken, with respect to Dental Program Administration for Ontario Works:   a)         the proposal submission from AccertaClaim Servicorp Inc. for the Dental Program Administration for Ontario Works, at an annual cost of $45,000.00 (excluding H.S.T.), for a three (3) year period, with the option to renew the contract for two (2) additional one (1) year periods BE ACCEPTED;   b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract; and,   c)         the approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.  (2016-F18)

15.   1st Report of the

Town and Gown Committee

That the following actions be taken with respect to the 1st Report of the Town and Gown Committee from its meeting held on January 26, 2016:   a)         the Director of Community and Economic Innovation and the Chief Municipal Law Enforcement Officer BE DIRECTED to establish a scheduled campaign to promote a “good neighbour” relationship between students and long-term residents, for the Fall of 2016; it being noted that the campaign should incorporate the following:   i)          videos, infographic comics and any creative media that best engages both students and long-term residents;   ii)         the social rewards of being a good neighbor; and,   iii)         the involvement of the Town and Gown Committee’s Good Neighbour Guide Working Group;   b)         the Chief Municipal Law Enforcement Officer BE REQUESTED to work in partnership with representatives from Fanshawe College, Western University, London Police Services, the Fire Prevention office, Emergency Medical Services and Municipal Law Enforcement Services to inform tenants and property owners of the Nuisance by-law; it being noted that Town and Gown Committee received the attached presentation from O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to this matter;   c)         the Civic Administration BE REQUESTED to work in partnership with representatives from Fanshawe College, Western University,  London Police Services and Municipal Law Enforcement Services with respect to proactive measures that can be undertaken relating to Homecoming, including proactive consultation with students and landlords; it being noted that the Town and Gown Committee heard verbal updates from Sergeant D. Ellyatt and  Inspector T. Allen, London Police Services, relating to an update on two citizen citations that were provided to two students and the preparations being undertaken for Homecoming, 2016; and, d)         clauses 1 to 4, 7 and 9, BE RECEIVED.

16.   1st Report of the

Accessibility Advisory Committee

That the following action be taken with respect to the 1st Report of the Accessibility Advisory Committee from its meeting held on January 28, 2016:   a)            the Civic Administration BE REQUESTED to formally launch the Playground Accessibility Survey on May 28, “World Day of Play”; it being noted that the Accessibility Advisory Committee heard a verbal update from J. Michaud, Parks Project Coordinator, with respect to this matter;   b)         the following actions be taken with respect to the Terms of Reference for the Accessibility Advisory Committee:   i)              the Municipal Council BE ADVISED that the ACCAC supports the attached revised proposed amendments to its Terms of Reference, it being noted that a summary of the proposed changes is attached to this Report; and,   ii)         the City Clerk BE DIRECTED to amend the ACCAC Terms of Reference in accordance with the amendments noted in part b)i), above;   it being noted that the ACCAC received a communication from its Policy and By-law Sub-Committee, with respect to this matter; and,   c)         clauses 1 to 3, 5, 7 to 15, BE RECEIVED.

Moved by Councillor T. Park

Seconded by Councillor J. Helmer

Approve that part b) of clause 16 be amended to read as follows:   “b)       the following matters with respect to the Terms of Reference for the Accessibility Advisory Committee (ACCAC) BE REFERRED to the City Clerk to review and report back to a future meeting of the Community and Protective Services Committee with a recommendation with respect to the proposed changes being recommended by the ACCAC to the Committee’s Terms of Reference:   i)          the Municipal Council BE ADVISED that the ACCAC supports the attached revised proposed amendment to its Terms of Reference; and, ii)         the City Clerk BE DIRECTED to amend the ACCAC Terms of Reference in accordance with the amendments noted in part b)i);   it being noted that the ACCAC reviewed a communication from its Policy and By-law Sub-Committee, with respect to this matter; and,”.

Motion Passed

Motion Passed

Moved by Councillor M. Salih

Seconded by Councillor J. Helmer

Approve clause 16, as amended.

Motion Passed

Motion Passed

That the following action be taken with respect to the 1st Report of the Accessibility Advisory Committee from its meeting held on January 28, 2016:   a)            the Civic Administration BE REQUESTED to formally launch the Playground Accessibility Survey on May 28, “World Day of Play”; it being noted that the Accessibility Advisory Committee heard a verbal update from J. Michaud, Parks Project Coordinator, with respect to this matter;   b)         the following matters with respect to the Terms of Reference for the Accessibility Advisory Committee (ACCAC) BE REFERRED to the City Clerk to review and report back to a future meeting of the Community and Protective Services Committee with a recommendation with respect to the proposed changes being recommended by the ACCAC to the Committee’s Terms of Reference:   i)          the Municipal Council BE ADVISED that the ACCAC supports the attached revised proposed amendment to its Terms of Reference; and,   ii)         the City Clerk BE DIRECTED to amend the ACCAC Terms of Reference in accordance with the amendments noted in part b)i);   it being noted that the ACCAC received a communication from its Policy and By-law Sub-Committee, with respect to this matter; and,   c)         clauses 1 to 3, 5, 7 to 15, BE RECEIVED.

Moved by Councillor V. Ridley

Approve clauses 1 and 2.

18.   Deferred Matters

List

That the February 2016 Deferred Matters List for the Community and Protective Services Committee BE RECEIVED.

Motion Passed

Motion Passed

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor M. Cassidy

Seconded by Councillor J. Helmer

Approve Introduction and First Reading of Bill No.s 88 to 97 and Added Bill No. 101.

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor J. Morgan

Approve Second Reading of Bill No.s 88 to 97 and Added Bill No. 101.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor J. Morgan

Approve Third Reading and Enactment of Bill No.s 88 to 97 and Added Bill No. 101.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor M. Cassidy

Approve Introduction and First Reading of Bill No. 98.

Motion Passed

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor H.L. Usher

Approve Second Reading of Bill No. 98.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor T. Park

Approve Third Reading and Enactment of Bill No. 98.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor T. Park

Approve  Introduction and First Reading of Bill No. 99.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Second Reading of Bill No. 99.

Motion Passed

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor H.L. Usher

Approve Third Reading and Enactment of Bill No. 99.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor M. Cassidy

Approve Introduction and First Reading of Bill No. 100.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor M. Cassidy

Approve Second Reading of Bill No. 100.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor T. Park

Approve Third Reading and Enactment of Bill No. 100.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT