June 14, 2016, at 4:02 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:02 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

II.   RECOGNITIONS

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COUNCIL, IN

CLOSED SESSION

MOTION FOR IN CAMERA SESSION

Moved by Councillor M. van Holst

Seconded by Councillor A. Hopkins

Approve that Council rise and go into Council, in closed session, for the purpose of considering the following:

Motion Passed

Motion Passed

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE TWELFTH MEETING HELD ON MAY 31, 2016

Moved by Councillor J. Helmer

Seconded by Councillor M. van Holst

Approve that the Minutes of the Thirteenth Meeting, held on May 31, 2016 BE APPROVED.

Motion Passed

Motion Passed

VI.   COMMUNICATIONS

AND PETITIONS

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

Moved by Councillor J. Morgan

Approve clauses 1 to 14, inclusive.

1.   Disclosures of Pecuniary Interest

2.   Request for Proposal for Internal Audit

Service

Motion Passed

Motion Passed

3.   London Hydro Inc.

Board of Director Appointment

That the following individuals BE INVITED for interview by the Corporate Services Committee for consideration for appointment to the London Hydro Inc. Board of Directors:   a)         Guy Holborn b)         Margaret A. Parks; and c)         Jack Smit   it being noted that the applicants were shortlisted for interview in accordance with the attached ranked ballot; it being further noted that the Strategic Priorities and Policy Committee received the a communication dated June 1, 2016 from M. Mathur, Chair, London Hydro Inc. Board of Directors.

4.   Request for a

Shareholder’s Meeting for the Housing Development Corporation, London (HDC)

That the following actions be taken with respect to the 2015 Annual Meeting of the Shareholder for Housing Development Corporation, London:   a)         the 2015 Annual Meeting of the Shareholder for Housing Development Corporation, London BE HELD at a meeting of the Strategic Priorities and Policy Committee on July 25, 2016, for the purpose of receiving the report from the Board of Housing Development Corporation, London in accordance with its by-laws and the Business Corporations Act, R.S.O. 1990, c. B.16; and,   b)         the City Clerk BE DIRECTED to provide notice of the 2015 Annual Meeting to the Board of Directors for Housing Development Corporation, London, and to invite representatives of Housing Development Corporation, London to attend at the Annual Meeting and present the report of the Board;   it being noted that the Strategic Priorities and Policy Committee received a communication dated May 24, 2016, from A. Zuidema, Chair, Housing Development Corporation, London Board, with respect to this matter.

5.   3rd Report of the

Outstanding London Ambassador Award Committee

That the 3rd Report of the Outstanding London Ambassador Award Committee from its meeting held on June 6, 2016, BE RECEIVED.

6.   11th Report of the

Governance Working Group

That the following actions be taken with respect to the 11th Report of the Governance Working Group, from its meeting held on May 16, 2016:   a)         the Governance Working Group (GWG) Terms of Reference BE AMENDED to extend the term to September 30, 2016, in order to provide additional time for the GWG to complete the work contained on the Deferred List dated May 16, 2016; it being noted that no additional items will be added to the Deferred List;   b)       the Civic Administration BE DIRECTED to investigate and report back on the implications, from a policy perspective, of a third party providing a service related to the interpreting of voting data contained on the Council electronic voting system and the responsibility of ongoing costs related to the provision of this service;   c)       the City Clerk BE DIRECTED to make the necessary arrangements to reschedule the June 9, 2016 meeting of the Governance Working Group to a later date in June; and   d)         clauses 1 to 4, 6 and 9 BE RECEIVED.

7.   Wickerson Pumping

Station Upgrades Additional Funding EW3653

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wickerson Pumping Station Upgrades:   a)         the current construction contract in place with H2 Ontario Inc. BE INCREASED by $80,000.00, excluding H.S.T., from $375,898.00 to $455,898.00 in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for this request BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;   c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   it being noted that this is a growth related project and is 86% funded from Development Charges and adequate funds are available in the project budget. (2016-A05)

8.   Amendments to the

Traffic and Parking By-law to Support Mobile App Payments (Relates to Bill No. 228)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated June 8, 2016 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 14, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111) with respect to mobile parking app payments.(2016-T02)

9.   Single Source Award

  • SCADA System Reporting Software

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of SCADA System Reporting Software:   a)         the proposal  submitted by Kisters North America, at its proposed price of $145,162.00 USD, excluding H.S.T., BE ACCEPTED; it being noted that this is a single source purchase in accordance with Section 14.4 (d) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”; and,     c)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

10.   2015 Community

Energy and Greenhouse Gas Inventory

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the 2015 Community Energy and Greenhouse Gas Inventory report and the staff report dated June 8, 2016 with respect to this matter BE RECEIVED for information.  (2016-E17)

11.   Community Energy

Action Plan - Update and Status

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the staff report dated June 8, 2016, with respect to an update on the status of the Community Energy Action Plan activities, BE RECEIVED for information.  (2016-E17)

12.   Review and Action

at Selected Garbage Can, Needle Bins and Signage Areas - Downtown London

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated June 8, 2016, with respect to the review and actions at selected garbage can, needle bins and signage areas in Downtown London, BE RECEIVED for information.  (2016-E07)

13.   Overnight Parking

2016 and Beyond

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to overnight parking for 2016 and beyond:   a)         the Civic Administration BE DIRECTED to take the necessary actions to implement Option 5 – Permit personal vehicles to park on permitted City streets Victoria Day to Labour Day and after Labour Day to Victoria Day with a free pass limited to 15 occurrences per plate except when prohibited as described in Appendix “A”;   b)         the Civic Administration BE DIRECTED to report back to amend PS-111 effective Labour Day 2016 if required; and,   c)         the Civic Administration BE DIRECTED to report back in the Spring of 2017 with respect to the 2016 winter parking experience including the impacts on other service areas as well as exploring overnight paid permit parking for 2017 and beyond.  (2016-T02)

14.   Computerized

Maintenance Management System Acquisition – Esri Canada Limited Cityworks

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the procurement of the Computerized Maintenance Management System (CMMS) - Esri Canada Limited Cityworks, to support operational activities, including field work in the City of London:   a)         the funding for the discovery, requirement identification and scope finalization phase of the CMMS project, ‘Discovery Phase’, based on the proposal price, $157,000.00, excluding H.S.T.,  BE APPROVED as set out in the Source of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;   b)         the Civic Administration BE DIRECTED to proceed with the Discovery Phase of the CMMS project, in accordance with the Procurement of Goods and Services Policy;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the purchase and implementation of the Discovery Phase of the CMMS project; and,   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, service agreement(s) or having a purchase order or contract record relating to the subject matter of this approval.  (2016-A03)

16.   Flooding Matters

Work Plan - Phase 1 (Investigation)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Phase I of the Flooding Matters Work Plan:   a)         the Civic Administration BE DIRECTED to report back on sump pump subsidy program communication enhancements; and,   b)         the Civic Administration BE DIRECTED to report back on any further research or answer any questions before consulting with the public;   it being noted that the Civic Works Committee received the staff report dated June 8, 2016, from the Managing Director, Environmental and Engineering Services and City Engineer and the attached presentations from G. Coulson, Environment Canada, P. Karageorgos, Insurance Bureau of Canada, R. Pedlow, Division Manager, Sewer Operations, J. Wills, Risk Management, T. Copeland, Division Manager, Wastewater and Drainage Engineering, S. Mathers, Manager, Stormwater Management and J. Lucas, Director, Water and Wastewater.  (2016-D03)

17.   London ON Bikes -

Draft Cycling Master Plan

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Managing Director, Planning and City Planner and the Managing Director, Parks and Recreation, the following actions be taken with respect to the London ON Bikes Cycling Master Plan development:   a)         the draft London ON Bikes Cycling Master Plan Report BE REFERRED to the Cycling Advisory Committee for final review and comment; and,   b)         the current restrictions in the Streets By-law with respect to sidewalk cycling BE MAINTAINED; it being noted that related research and consultation has occurred during the London ON Bikes processes and the Cycling Advisory Committee endorses this recommendation;   it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design.  (2016-T05)

18.   6th Report of the

Cycling Advisory Committee

That the following actions be taken with respect to the 6th Report of the Cycling Advisory Committee from its meeting held on May 18, 2016:   a)         that the following actions be taken with respect to the Thames Valley Parkway North Branch Gap Municipal Class Environmental Assessment:   i)          the Municipal Council BE ADVISED that the Cycling Advisory Committee (CAC) strongly supports the City’s recommended alignment to design this critical cycling link on the Thames Valley Parkway as the most efficient and cost effective route to promote cycling and walking;   ii)         the Chair of the Cycling Advisory Committee (CAC) BE AUTHORIZED to prepare a letter of support to be submitted to the Community and Protective Services Committee;   iii)         the status update from J. Bruin, Landscape Architect, BE RECEIVED;   it being noted that the CAC previously identified this project as one of the top five priorities in the London ON Bikes process and that the CAC is satisfied that concerns that were previously identified have been addressed with this update; and,   b)         clauses 1 to 10, excluding clause 2, BE RECEIVED.

19.   Deferred Matters

List

That the Civic Works Committee Deferred Matters List, as at May 24, 2016, BE RECEIVED.

20.   Request for

Colouring Pedestrian Crosswalks

That the communication dated June 2, 2016, from B. Miller, with respect to the colouring of crosswalks, BE NOTED AND FILED.

15.   Proposed Changes to

the Garbage Container Limit

That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the proposed changes to the garbage container limit:   a)         the Civic Administration BE DIRECTED to lower the garbage container limit per pickup to 3 containers from the current number of 4, commencing October 1, 2016;   b)         the Civic Administration BE DIRECTED to increase the number of Container Limit Exemption Pickups from 2 to 4 pickups per year;   c)         the Civic Administration BE DIRECTED to permit Londoners to place a garbage tag on each container that is over the 3 container limit per pickup;   d)         the Civic Administration BE DIRECTED to report back with a proposed by-law to amend the Fees and Charges By-law in order to incorporate a fee of $1.50 per garbage tag, effective January 1, 2017;    e)         the Civic Administration BE DIRECTED to report back with a proposed by-law to amend the Municipal Waste & Resource Materials Collection By-law (WM-12) to lower the container limit from 4 to 3, effective January 1, 2017;   f)         the Civic Administration BE DIRECTED to undertake an awareness and education program highlighting the above-noted changes;   g)         the Civic Administration BE DIRECTED to establish a convenient system to purchase garbage tags using public facilities and Service London Counters that can process payments and issue receipts;   h)         the Civic Administration BE DIRECTED to implement a phased-in compliance approach allowing users (e.g., householders, tenants, visitors, etc.) time to adjust to the lower garbage container limit and place garbage tags on bags over the limit for curbside pickup;   i)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;   it being noted that the Civic Works Committee received the attached presentation from J. Stanford, Director, Environment, Fleet and Solid Waste, a communication from M. Elia, 98 Ashbury Court, London with respect to this matter, and a supplementary staff report dated June 8, 2016 from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, with respect to the updated community engagement details for garbage container limits;   it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection with this matter. (2016-E07)

Moved by Councillor S. Turner

Seconded by Councillor A. Hopkins

Approve that clause 15 be amended in part a) by deleting the reference to the number “3” and by replacing it with the number “2”.

Motion Failed

Motion Failed

Motion Passed

Motion Passed

IX.   ADDED

REPORTS

Moved by Councillor T. Park

Approve clauses 1 to 6, inclusive.

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

Moved by Councillor M. Salih

Seconded by Councillor J. Morgan

Approve that pursuant to section 18.4 of the Council Procedure By-law, leave to introduce a motion related to Syrian refugee matters.

Motion Passed

Motion Passed

Moved by Councillor M. Salih

Seconded by Councillor J. Helmer

Approve that Civic Administration BE DIRECTED to report back to the Community and Protective Services Committee with respect to any developments in the community as it relates to the resettlement of Syrian refugees in London.

Motion Passed

Motion Passed

XII.   EMERGENT

MOTIONS

Moved by Councillor M. Cassidy

Seconded by Councillor T. Park

Approve that pursuant to section 20.2 of the Council Procedure By-law, leave be given for the introduction of an emergent motion to receive notice from Councillor M. Cassidy of her resignation from the position of Deputy Mayor, selected by Municipal Council.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor T. Park

Approve that the attached letter from Councillor M. Cassidy giving notice of her resignation from the position of Deputy Mayor, selected by Municipal Council, BE ACCEPTED.

Motion Passed

Motion Passed

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor M. van Holst

Seconded by Councillor T. Park

Approve Introduction and First Reading of Bill No.’s 230 and 231

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor J. Helmer

Approve Second Reading of Bill No.s 230 and 231.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor J. Helmer

Approve Third Reading and Enactment of Bill No.’s 230 and 231.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor J. Morgan

Approve Introduction and First Reading of Bill No.’s 227 to 229, inclusive.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor T. Park

Approve Second Reading of Bill No.s 227 to 229, inclusive.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor B. Armstrong

Approve Third Reading and Enactment of Bill No.’s 227 to 229, inclusive.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT