December 19, 2016, at 4:01 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:01 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 19 of the 1st Report of the Community and Protective Services Committee, having to do with hate-related graffiti, by indicating that he is the Executive Director of a social services agency that has a social enterprise for graffiti removal.  Councillor P. Hubert further discloses a pecuniary interest in clause 11 of the 3rd Report of the Corporate Services Committee, and related Bill No. 35, having do with the Procurement of Goods and Services Policy, by indicating that he is the Executive Director of a social service agency that responds to Requests for Proposals issued by The Corporation of the City of London.   Councillor V. Ridley discloses a pecuniary interest in clause 7 of the 1st Report of the Civic Works Committee, having do with comments on the Ministry of Energy’s Discussion Paper on Ontario’s Long-Term Energy Plan, by indicating that her spouse works in the energy industry.   Councillor J. Morgan discloses a pecuniary interest in clause 6 of the 3rd Report of the Corporate Services Committee, having to do with the City of London’s 2017 Provincial Budget submission, specifically as it relates to the establishment of a centre for medical innovation, by indicating that there is a crossover with his employer, Western University, as there is potential capital that could flow to that organization.   Councillor S. Turner discloses a pecuniary interest in clause 16 of the 1st Report of the Community and Protective Services Committee and related Bill No. 31, having to do with the annual emergency management program update, by indicating that his employer is involved in this matter.  Councillor S. Turner further discloses a pecuniary interest in clause 8 of the 1st Report of the Community and Protective Services Committee, having to do with the Open Air Burning By-law Education Plan, by indicating that his employer is involved in the enforcement of this By-law.  Councillor S. Turner also discloses a pecuniary interest in clause 21 of the 1st Report of the Community and Protective Services Committee, having to do with the Business Licensing By-law Review, by indicating that his employer is involved in the enforcement of this By-law.

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

XI.   ENQUIRIES

Moved by Councillor J. Morgan

Seconded by Councillor V. Ridley

Approve that pursuant to section 7.4 of the Council Procedure By-law, the order of business be changed to permit consideration of a confidential enquiry by the Council, In Closed Session.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor V. Ridley

Approve that pursuant to section 11.4 of the Council Procedure By-law, leave be given to add a Council, In Closed Session matter to receive information related to a matter pertaining to personal matters, including information regarding identifiable individuals, with respect to employment-related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

Motion Passed

Motion Passed

Moved by Councillor J. Morgan

Seconded by Councillor B. Armstrong

Approve that the following be added to the reasons for Council, In Closed Session:   A matter pertaining to personal matters, including information regarding identifiable individuals, with respect to employment-related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

Motion Passed

Motion Passed

IV.   COUNCIL, IN CLOSED SESSION

(COntinued)

Moved by Councillor P. Hubert

Seconded by Councillor B. Armstrong

Approve that Council rise and go into Council, In Closed Session, for the purpose of considering the following matters:

Motion Passed

Motion Passed

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE FIRST MEETING HELD ON DECEMBER 6, 2016 AND THE SECOND MEETING HELD ON DECEMBER 13, 2016

Moved by Councillor B. Armstrong

Seconded by Councillor H.L. Usher

Approve the Minutes of the First and Second Meetings held on December 6 and December 13, 2016, respectively.

Motion Passed

Motion Passed

VI.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve receipt and referral of the following communications, as noted on the Agenda and Added Agenda.

1.   Disclosure of Pecuniary Interest

Motion Passed

Motion Passed

2.   Election of

Vice-Chair for the term ending November 30, 2017

That M. van Holst BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2017.

3.   Request for the

City of London to Engage PricewaterhouseCoopers LLP on Behalf of the London & Middlesex Housing Corporation

That the request dated November 2, 2016, from J. Browne, Chief Executive Officer, London & Middlesex Housing Corporation, with respect to a request to complete a second phase of the shared services review, BE REFERRED to PricewaterhouseCoopers for completion; it being noted that a current audit project (Corporate Services: Post implementation review of software – CRM, Amanda and Time & Attendance) will be referred to the new outsourced internal auditor for the City of London, for incorporation into the new audit work plan.

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

Moved by Councillor T. Park

Approve clauses 1 to 15, excluding clauses 7 and 12.

4.   Quarterly Report on

the Internal Audit Results

That, on the recommendation of PricewaterhouseCoopers (PwC), the following actions be taken:   a)         the action plans identified in the Report on Internal Audit Results - 2014 Municipal Election Audit BE RECEIVED and BE IMPLEMENTED as appropriate for the 2018 Municipal Election; and,   b)         the Status of Past Project Action Plans (Housing Access Centre Process Review, By-law Enforcement & Licensing, Facilities Design & Construction, Development & Compliance Services and Corporate Services) BE RECEIVED.

5.   Adelaide

Street/Canadian Pacific Railway Grade Separation Environmental Assessment Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated December 12, 2016, with respect to the Adelaide Street / Canadian Pacific Railway Grade Separation Environmental Assessment Update, BE RECEIVED for information in conjunction with the second Public Information Centre and Workshop.

Motion Passed

Motion Passed

6.   Options for

Increased Recycling in the Downtown Core

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the options for increased recycling in the Downtown core:   a)         the staff report dated December 12, 2012 BE FORWARDED to Downtown London, London Downtown Business Association and the Old East Village Business Improvement Area for discussion; and,   b)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee in May 2017 with respect to:   i)          the outcome of the discussions with Downtown London, the London Downtown Business Association and the Old East Village Business Improvement Area;       ii)         potential funding opportunities as part of upcoming provincial legislation and regulations, service fees, direct business contributions, that could be used to lower recycling program costs in the Downtown core;   iii)         the future role of municipal governments with respect to recycling services in Downtown and Business Areas; and,   iv)        the recommended approach for increasing recycling in the Downtown area.  (2016-E07)

8.   Memorandum of

Understanding with the University of Western Ontario (Institute for Chemicals and Fuels from Alternative Resources) as Part of the London Waste to Resources Innovation Centre (Relates to Bill No. 33)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated December 12, 2016 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on December 19, 2016 to:   a)         authorize and approve a Memorandum of Understanding with The Institute for Chemicals and Fuels from Alternative Resources/University of Western Ontario appended to the by-law as Schedule ‘A’ with respect to advancing our joint waste to resources (waste management, waste conversion, resource and energy recovery) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals; and,   b)         authorize the Mayor and the City Clerk to execute the Memorandum of Understanding authorized and approved in a), above.  (2016-E07)

9.   J. Matthews, P.

Eng., Dillon Consulting  -  Dundas Place - Environmental Study Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Dundas Place Environmental Assessment:   a)         the Environmental Study Report BE ACCEPTED;    b)         a Notice of Completion for the project BE FILED with the Municipal Clerk; and,   c)         the Environmental Study Report BE PLACED on public record for a 30-day review period;   it being noted that the Civic Works Committee received the attached presentation from S. Stanlake-Wong, Dillon Consulting, with respect to this matter.   (2016-D19)

10.   Deferred Matters

List

That the Civic Works Committee Deferred Matters List, as at December 6, 2016, BE RECEIVED.

11.   Rapid Transit

Corridor Traffic Flow

That the Civic Administration BE DIRECTED to report back to the Civic Works Committee on the feasibility of implementing specific pick-up and drop-off times for services, such as deliveries and curbside pick-up of recycling and waste collection to local businesses in the Downtown area and, in particular, along the proposed rapid transit corridors.

13.   London Police

Service Board - Application to Increase Board Size from Five to Seven Members

hat the following actions be taken with respect to an application to increase the size of the London Police Services Board:   a)         the Civic Administration BE DIRECTED to submit a letter to the Lieutenant Governor as application to increase the size of the London Police Services Board from five to seven members in accordance with section 27(9) of the Police Services Act R.S.O. 1990, c.P. 15 and include the December 5, 2016 letter from the London Police Services Board as an attachment to that communication; b)         the staff report dated December 13, 2016 BE RECEIVED for information; and   c)         the London Police Services Board communication dated December 5, 2016 BE RECEIVED for information.

14.   Review of Corporate

Assets: Initial Scoping Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the scoping report regarding a process for evaluating the City of London’s asset portfolio BE RECEIVED for information;   b)         the Council-adopted “Principles for Identifying Asset Sales and Revenue Alternatives” provided in Appendix ‘A’ to the staff report dated December 13, 2016 BE RECEIVED for information; it being noted that the principles will be further developed into a Council policy;   c)         the inventory of municipally-owned assets separated by category, provided in Appendix ‘B’ to the staff report dated December 13, 2016 BE RECEIVED for information;   d)         the related Council-approved “Sale and Other Disposition of Land Policy”, provided in Appendix ‘C’ to the staff report dated December 13, 2016, BE RECEIVED for information:   e)         the Civic Administration BE DIRECTED to update or develop policies for the disposal of vehicles, furniture and equipment for inclusion in the Council Policy Manual;   f)         the Civic Administration BE DIRECTED to report back on options for municipally-owned assets and the potential proceeds from the sale of assets for the following categories:   i)          Class A – Vacant land and buildings (First Quarter, 2017);   ii)          Class C – Major venues, non-core services and assets (Third Quarter, 2017);   g)         NO ACTION BE TAKEN to review Classes B, D, E, F and G assets as described in the staff report dated December 13, 2016;   h)         the attached presentation from the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Manager of Business Process Planning BE RECEIVED; and   i)          the communication dated December 9, 2016 from C. Butler, BE RECEIVED.

15.   Request for

Designation of the International Food Festival as a Municipally Significant Event

That the International Food Festival, to be held June 23, 2017 to June 25, 2017 in Victoria Park, BE DESIGNATED as an event of municipal significance in the City of London.

7.   Comments of the

Ministry of Energy’s Discussion Paper on Ontario’s Long-Term Energy Plan for Submission to the Environmental Bill of Rights (EBR) Registry

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the following actions be taken with respect to the comments on the Ministry of Energy’s Discussion Paper on Ontario’s Long-Term Energy Plan:   a)       the comments and discussion on the Ministry of Energy’s Discussion Paper on Ontario’s Long-Term Energy Plan BE ENDORSED and BE SUBMITTED to the Ministry of the Energy’s Environmental Bill of Rights Registry posting (EBR 012-8840) titled “Planning Ontario’s Energy Future: A Discussion Guide to Start the Conversation”; it being noted that the due date for comments is December 16, 2016; and,   b)         additional comments and discussion and the related Council resolution BE APPROVED and BE SUBMITTED to the Ministry of Energy’s Environmental Bill of Rights Registry posting (EBR 012-8840) shortly after the Municipal Council meeting to be held on December 19, 2016.  (2016-E17)

Moved by Councillor P. Hubert

Approve clauses 1 to 4, inclusive.

12.   Community Safety

and Crime Prevention Advisory Committee Amendment to Terms of Reference

That, on the recommendation of the City Clerk, the Terms of Reference for the Community Safety and Crime Prevention Advisory Committee BE AMENDED by deleting the provision for a Voting Member from the Block Parent Central Committee, by increasing the number of Voting Members-at-Large from 4 to 5 and by deleting the Non-Voting Resource position representing the Block Parent Office.

22.   Deferred Matters

List

That the December 2016 Deferred Matters List for the Community and Protective Services Committee BE RECEIVED.

23.   11th Report of the

Accessibility Advisory Committee

That the Confidential Appendix to the 11th Report of the Accessibility Advisory Committee BE RECEIVED.

16.   Request for

Designation of the London Rib Fest as a Municipally Significant Event

That the London Rib Fest, to be held August 3, 2017 to August 7, 2017, in Victoria Park, BE DESIGNATED as an event of municipal significance in the City of London.

18.   Court Security and

Prisoner Transportation ProgramTransfer Payment Agreement (Relates to Bill No. 34)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated December 13, 2016 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on December 19, 2016 to approve the Ontario Transfer Payment Agreement for the Court Security and Prisoner Transportation Program between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario; and to authorize the Mayor and the City Clerk to execute the Agreement.

II.   RECOGNITIONS

19.   Section 18(14)

Council Policy Manual (Relates to Bill No. 43)

That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the following actions be taken:   a)         the proposed by-law appended to the staff report dated December 13, 2016 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on December 19, 2016 to revoke any Council Policy pertaining to benefits for common law spouses and all amendments thereto, as may have been approved by the Municipal Council by by-law or resolution or as otherwise stated on the City of London’s website, and   b)         the remainder of the above-noted staff report BE RECEIVED for information.

20.   Affordable Access to City-Owned Community

Centres and Recreation Facilities

21.   Business Licensing

By-law Review - Status Update

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the staff report, dated December 13, 2016, with respect to the Business Licensing By-law Review Status Update BE RECEIVED for information; it being noted that the CPSC received a communication from G. Maccartney, London Chamber of Commerce, with respect to this matter.  (2016-P09)

Motion Passed

Motion Passed

Moved by Councillor P. Hubert

Approve clauses 1 to 5, 8, 9, 12 to 16, 18 and 19.

17.   Repeal and Amendment of Financial Services

Policies (Relates to Bill Nos. 41 and 42)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the attached proposed revised by-law BE INTRODUCED at the Municipal Council meeting to be held on December 19, 2016 for the purpose of repealing the following Council Policies as they are no longer required and outdated given current operational processes:   i)          8(2) Notice of Tax Arrears Interest Rate ii)          8(10) Disaster Relief Policy iii)         8(24) Bid Funding for Sports Events; and   b)         the attached proposed revised by-law BE INTRODUCED at the Municipal Council meeting to be held on December 19, 2016 for the purpose of repealing Council Policy 8(21) entitled “Property Tax Relief for Legions” and replacing it with a revised Council Policy 8(21).

IX.   ADDED

REPORTS (continued)

X.   DEFERRED

MATTERS

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor M. van Holst

Seconded by Councillor H.L. Usher

Approve Introduction and First Reading of Bill No.’s 25 to 30, 32, 33, 34, 36, revised Bill No.’s 38 to 43, Bill No.’s 44 to 49 and revised Bill No. 50.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor H.L. Usher

Approve Second Reading of Bill No.’s 25 to 30, 32, 33, 34, 36, revised Bill No.’s 38 to 43, Bill No.’s 44 to 49 and revised Bill No. 50.

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor H.L. Usher

Approve Third Reading and Enactment of Bill No.’s 25 to 30, 32, 33, 34, 36, revised Bill No.’s 38 to 43, Bill No.’s 44 to 49 and revised Bill No. 50.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Introduction and First Reading of Bill No. 31 and revised Bill No. 37.

Motion Passed

Motion Passed

Moved by Councillor M. Cassidy

Seconded by Councillor T. Park

Approve Second Reading of Bill No. 31 and revised Bill No. 37.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Third Reading and Enactment of Bill No. 31 and revised Bill No. 37.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Introduction and First Reading of Bill No. 35.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Second Reading of Bill No 35.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor M. Cassidy

Approve Third Reading and Enactment of Bill No. 35.

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor B. Armstrong

Approve Introduction and First Reading of Added Bill No. 51.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor S. Turner

Approve Second Reading of Added Bill No. 51.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Third Reading and Enactment of Added Bill No.51.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT