January 17, 2017, at 4:03 PM

Original link

The Council meets in Regular Session in the Council Chambers this day at 4:03 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COUNCIL, IN

CLOSED SESSION

Moved by Councillor M. Salih

Seconded by Councillor B. Armstrong

Approve that pursuant to section 11.4 of the Council Procedure By-law, leave be given to add a Council, In Closed Session reason to receive information related to personal matters, including information regarding identifiable individuals with respect to employment-related matters in regard to one of the Corporation’s associations or unions, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

Motion Passed

Moved by Councillor M. Salih

Seconded by Councillor T. Park

Approve that the following be added to the reasons for Council, In Closed Session:   Personal matters, including information regarding identifiable individuals with respect to employment-related matters in regard to one of the Corporation’s associations or unions, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor B. Armstrong

Approve that Council rise and go into Council, in closed session, for the purpose of considering the following matters:

Motion Passed

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE THIRD AND FOURTH MEETINGS HELD ON DECEMBER 19, 2016 AND JANUARY 11, 2017

Moved by Councillor J. Helmer

Seconded by Councillor B. Armstrong

Approve the Minutes of the Third and Fourth meetings held on December 19, 2016 and January 11, 2017, respectively.

Motion Passed

VI.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor S. Turner

Seconded by Councillor M. Cassidy

Approve receipt and referral of the following communications, as noted on the Agenda:

1.   Councillor V.

Ridley - Absence from Meeting

2.   Anthony N.

Circelli, Circelli Law - St. George - Gosvenor Heritage Conservation District Study   (Refer to the Planning and Environment Committee Stage for Consideration with Clause 7 of the 2nd Report of the Planning and Environment Committee)

3.   Managing Director,

Corporate Services and City Treasurer, Chief Financial Officer – New Schedule “C” to replace original Schedule “C” to the Staff Report   (Refer to the Corporate Services Committee Stage for Consideration with Clause 7 of the 5th Report of the Corporate Services Committee)

Motion Passed

Motion Passed

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

5th Report of the Corporate Services Committee Councillor P. Hubert presents.

Moved by Councillor P. Hubert

Approve clauses 1, 3, 5 to 9, 12 and 14.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that the following pecuniary interests were disclosed:   a)         Councillor J. Morgan disclosed a pecuniary interest in clause C-1 of this Report having to do with a matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.   b)         Councillor T. Park discloses a pecuniary interest in clause 11 of this Report, having to do with consideration of an appointment to the Agricultural Advisory Committee, by indicating that one of the candidates is a close friend and also provides her family with babysitting services from time to time.

3.   RFP16-52 Microsoft

Dynamics CRM Implementation Partner 2017 – 2019

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the award of the work outlined in Request for Proposal (RFP) 16-52 Microsoft Dynamics Customer Relationship Management (CRM) Implementation Partner 2017 – 2019 of Phases Three, Four and Five:   a)         the proposal submitted by PricewaterhouseCoopers LLP, 18 York Street, Suite 2600, Toronto, ON M5J 0B2, for the provision of services with respect to Microsoft Dynamics CRM Implementation Partner Phase Three, at their proposed fee of $245,016.00, excluding HST, BE ACCEPTED;   b)         Microsoft Dynamics CRM Implementation Partner Phase Four (2018) and Phase Five (2019) BE AWARDED to PricewaterhouseCoopers LLP and the Civic Administration BE DIRECTED to negotiate acceptable pricing for Phases Four and Five, upon successful completion of Phase Three, to the satisfaction of the Managing Director, Neighbourhood, Children and Fire Services, and contingent upon Council approval;   c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix “A”;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal agreement, or having a purchase order, or contract record relating to the subject matter of this approval; and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.

5.   City of London

Representation on Various Municipal Associations

That, on the recommendation of the Director, Community & Economic Innovation, the staff report dated January 10, 2017, regarding City of London representation on various municipal associations, BE RECEIVED for information.

6.   Corporate Asset

Management Plan 2016 Review

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Division Manager, Corporate Asset Management, the staff report dated January 10, 2017, with respect to the Corporate Asset Management Plan 2016 Review, BE RECEIVED for information.

7.   Assessment Growth

for 2017, Changes in Taxable Phase-In Values, and Shifts in Taxation as a Result of Reassessment

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated January 10, 2017, with respect to assessment growth for 2017, changes in taxable phase-in values, and shifts in taxation as a result of reassessment, BE RECEIVED for information.

8.   Provincial Dedicated

Gas Tax Funds for Public Transportation Program (Relates to Bill No.54)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law included as Appendix “A” to the staff report dated January 10, 2017 BE INTRODUCED at the Municipal Council meeting on January 17, 2017 to authorize the Mayor and the Chief Financial Officer/Treasurer to execute a Letter of Agreement between the Province of Ontario and the City of London with respect to the Dedicated Gas Tax Funds for the Public Transportation Program.

9.   Report of the

Federation of Canadian Municipalities Board of Directors Meeting - Ottawa, ON, November 21-25, 2016

That the communication dated December 7, 2016, from Councillor H.L. Usher, regarding the Federation of Canadian Municipalities Board of Directors meeting held November 21-25, 2016, in Ottawa, Ontario, BE RECEIVED for information.

12.   Forest City Beer

Fest Winter Pop Up - Request for Designation as a Municipally Significant Event

That the Forest City Beer Fest Winter Pop Up, to be held on February 24 and 25, 2017, at 142 Dundas Street,  Hassan Law Gallery, BE DESIGNATED as an event of municipal significance in the City of London.

14.   Holocaust

Remembrance Day Banners

That the City Clerk BE AUTHORIZED to make the necessary arrangements to permit the display of banners acknowledging International Holocaust Remembrance Day in City Hall, the week of January 23, 2017 to January 27, 2017.

2.   Proposed Election

Sign By-law

That the proposed by-law included as Appendix ‘B’ to the staff report dated January 10, 2017 BE REFERRED to a future public participation meeting at the Corporate Services Committee in order to receive public input on the proposed Election Sign By-law, and the City Clerk BE REQUESTED to prepare an associated presentation that will clarify the proposed by-law in plain language in order to assist the public in the understanding of the implications of the proposed by-law.

Motion Passed

4.   Bi-Annual Meetings

with MPs and MPPs - Proposal and Update

That, on the recommendation of the Director of Community and Economic Innovation, the staff report dated January 10, 2017 with respect to biannual meetings with local Members of Parliament and local Members of the Legislative Assembly of Ontario BE RECEIVED for information.

Motion Passed

10.   Review of City of

London Ward Boundaries

That the City Clerk BE DIRECTED to report back at the next Corporate Services Committee meeting with a revised by-law that incorporates the following additional proposed ward boundary changes to those contained in the staff report dated January 10, 2017:   a)         the area bounded by White Oak Road, Exeter Road, Southdale Road East and Wharncliffe Road being moved into Ward 12;   b)         the area bounded by Wonderland Road, Southdale Road West and Wharncliffe Road being moved into Ward 10; and   c)         potential adjustments being made where the highest growth wards do not continue to have the highest population numbers in order to mitigate the need for future adjustments;   it being pointed out that there were no members of the public at the public participation meeting associated with this matter.

Moved by Councillor P. Hubert

Seconded by Councillor H.L. Usher

Approve that clause 10 be amended in part a) by inserting the words “Wonderland Road South” after the words “Exeter Road” so that the clause now reads:   “a)       the area bounded by White Oak Road, Exeter Road, Wonderland Road South, Southdale Road East and Wharncliffe Road;”.

Motion Passed

Moved by Councillor P. Hubert

Seconded by Councillor H.L. Usher

Approve clause 10, as amended.

Motion Passed

11.   Consideration of

Appointment to the Agricultural Advisory Committee (Requires 1 Alternate Member at Large)

That Louise Hollingsworth BE APPOINTED to the Agricultural Advisory Committee as a Voting Alternate Member at Large for the term ending February 28, 2019.

Motion Passed

13.   Leasehold

Improvements Update - Citi Plaza 355 Wellington Street

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the existing leasehold improvement contract with I.F. Propco Holdings BE INCREASED by $283,708.00 to an upset limit of $1,133,708.00 (including HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; it being noted that the City Treasurer, with the concurrence of the City Manager, has authorized this work to proceed as an urgent facilities matter in accordance with Schedule B of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix “A” to the staff report dated January 10, 2017; and   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the project.

Motion Passed

2nd Report of the Civic Works Committee Councillor M. van Holst presents.

Moved by Councillor M. van Holst

Approve clauses 1 to 17, inclusive.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that Councillor V. Ridley disclosed a pecuniary interest in clause 13 of this Report, having to do with garbage and recycling collection and next steps, by indicating that her spouse is employed in the energy industry, which could be directly impacted.  Councillor V. Ridley further disclosed a pecuniary interest in clause 15 of the Report, having to do with the comments on the Environmental Bill of Rights Registry, Final Draft Strategy for a Waste Free Ontario: Building the Circular Economy, by indicating that her spouse is employed in the energy industry, which could be directly impacted.

2.   1st Report of the

Transportation Advisory Committee

That the 1st Report of the Transportation Advisory Committee, from its meeting held on December 6, 2016, BE RECEIVED.

3.   1st Report of the

Cycling Advisory Committee

That the 1st Report of the Cycling Advisory Committee, from its meeting held on December 14, 2016, BE RECEIVED.

4.   2nd Report of the

Rapid Transit Implementation Working Group

That the 2nd Report of the Rapid Transit Implementation Working Group, from its meeting held on December 15, 2016, BE RECEIVED.

5.   2017 Renew London

Infrastructure Construction Program

That the following actions be taken with respect to the 2017 Renew London Infrastructure Construction Program:   a)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee with an overview of the various projects undertaken during the 2016 Renew London Infrastructure Construction Program, including the estimated and actual duration of the projects, the budgeted and actual expenditures, along with any lessons learned that will be incorporated in designing, tendering or overseeing similar projects in the future; and,   b)         the staff report dated January 10, 2017, with respect to the 2017 Renew London Infrastructure Construction Program, BE RECEIVED for information.   (2016-T10)

6.   Lead Mitigation

Program Update

That, on the recommendation of the Director, Water and Wastewater, the staff report dated January 10, 2017 with respect to the City of London’s lead mitigation program for Londoners with lead water service pipes, BE RECEIVED for information.  (2016-E05)

7.   Appointment of

Consulting Engineer for the Stormwater Servicing Municipal Class Environmental Assessment for the Huron Industrial Area

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Stormwater Servicing Municipal Class Environmental Assessment for the Huron Industrial Area:   a)         Stantec Consulting Ltd. BE APPOINTED to carry out the Master Servicing Study for the Huron Industrial Area in the City of London, in the total amount of $34,126.47, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

8.   Queens Avenue and

Colborne Street Cycletracks

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Queens Avenue and Colborne Street Cycletracks:   a)         the implementation of cycletracks on Queens Avenue from Ridout Street to Colborne Street, and on Colborne Street from Dufferin Avenue to Horton Street, BE ENDORSED for implementation; it being noted that additional public consultation will be undertaken during the project design;    b)         the implementation of a cycletrack on Queens Avenue, east of Colborne Street to Quebec Street, BE ADDED for consideration in a future year of the cycling facility capital program;   c)         MMM Group Ltd. BE APPOINTED Consulting Engineers to complete the project design and provide construction administration services for the 2017 project in the amount of $466,153.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; it being noted that this is an extension of an assignment directly awarded by the Civic Administration that is necessary to accelerate the project which has been included in the application to the Public Transit Infrastructure Fund such that the project could be completed and funds claimed within the funding program’s eligible cost window;   d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix ‘A’;   e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   f)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;   g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements if required, to give effect to these recommendations;   h)         the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design, BE RECEIVED; and,   i)          the delegation from S. MacDouell, Cyclelink, BE RECEIVED; it being noted that S. MacDouell advised that Cyclelink is supportive of the initiative being undertaken by the City of London and emphasized it will be critical to complete the Old East Village and Old North extensions for the success of both of these projects and requested that the success of the project not be determined until after the extensions have been completed.  (2016-T05)

9.   Southdale Road West

  • Environmental Assessment - Pine Valley Boulevard to Colonel Talbot Road, Including Bostwick Road North of Pack Road, Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the environmental assessment for Southdale Road West extending from Pine Valley Boulevard to Colonel Talbot Road, including Bostwick Road from Southdale Road West to Pack Road:   a)         AECOM Canada Ltd., BE APPOINTED Consulting Engineers to complete the environmental assessment in the amount of $309,005.40, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,      e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-E05)

10.   Kiwanis Park

Pathway Connection - Ontario Municipal Cycling Infrastructure Program Transfer Payment Agreement and Consultant Services Extension (Relates to Bill No. 55)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Kiwanis Park Pathway Connection Project:   a)         the proposed by-law appended to the revised staff report as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on January 17, 2017 to:   i)          approve the Transfer Payment Agreement appended to the by-law as Schedule 1 of Appendix ‘A’ to be entered into between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation for the Province of Ontario, for funding under the Ontario Municipal Cycling Infrastructure Program (OMCIP);   ii)         authorize the Mayor and the City Clerk to execute the Agreement;   iii)         delegate authority to the Managing Director of Environmental and Engineering Services and City Engineer, or their designate, to execute any financial reports required as a condition of the Agreement authorized and approved in a) above; and,   b)         for the purposes of the Transfer of Payment Agreement (TPA), the municipality’s share of the funding BE CONFIRMED; it being noted that the approved capital budget identifies the required project funds;   c)         AECOM Canada Ltd. BE AUTHORIZED to complete the record of site condition process for the said project, in the amount of $156,144.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the revised staff report dated January 10, 2017 as Appendix ‘B’;   e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project, including rail agreements;   f)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, to give effect to these recommendations.  (2016-T05)

11.   Engineering Fees

Contract Amendment: Huron Street Watermain River Crossing Project No. EW3580

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to increasing the engineering fees for the Huron Street Watermain River Crossing Project (EW3580):   a)         the consulting fees for Stantec Consulting Ltd. BE INCREASED by $35,000.00 from $343,624.00 to a revised total of $378,624.00, excluding H.S.T., for costs associated with contract administration for the Huron Street Watermain River Crossing;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix ‘A’;   c)         the consulting fees for the project BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.1 (c) of the City of London’s Procurement of Goods and Services Policy;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

12.   Single Source:

Arva-Huron Pipeline Chamber Upgrades and Pipe Replacement Project No. EW3576

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Arva-Huron Pipeline Chamber Upgrades and Pipe Replacement (EW3576):   a)         the bid submitted by L-82 Construction Inc. in the amount of $883,320.00, excluding H.S.T.,  BE AWARDED in accordance with Section 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

13.   Updates: Garbage

and Recycling Collection and Next Steps

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the garbage and recycling collection and next steps:   a)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee when additional details are known with respect to the Waste Free Ontario Act including the potential impacts on London residents, businesses and the City’s waste management system; and,   b)         the Civic Administration BE DIRECTED to report back to Civic Works Committee by December 2017 with:   i)          a Business Case, including a detailed feasibility study of options and potential next steps, to change the City’s fleet of garbage packers from diesel to compressed natural gas (CNG); and,   ii)         an Options Report for the introduction of a semi or fully-automated garbage collection system, including considerations for customers and operational impacts.  (2016-E07)

14.   Execution of

Contribution Amending Agreement with the Government of Canada for the HELP Clean Water Initiative (Relates to Bill No. 56)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated January 10, 2017, BE INTRODUCED at the Municipal Council meeting of January 17, 2017, to authorize the execution of a Contribution Amending Agreement for the HELP Clean Water initiative with the Government of Canada by The Corporation of the City of London, on its own behalf and on behalf of the Lake Huron Primary Water Supply System and the Elgin Area Primary Water Supply System, in the City’s capacity as Administering Municipality as authorized by the respective Board of Management. (2016-E08)

15.   Comments on

Environmental Bill of Rights Registry - Final Draft Strategy for a Waste Free Ontario: Building the Circular Economy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the comments and discussion on the Environmental Bill of Rights Registry – Final Draft Strategy for a Waste Free Ontario:  Building the Circular Economy BE ENDORSED and BE SUBMITTED to the Ministry of Environment & Climate Change’s Environmental Bill of Rights Registry posting (EBR 012-9356) titled “Proposed Strategy for a Waste-Free Ontario: Building the Circular Economy”.

16.   Deferred Matters

List

That the Civic Works Committee Deferred Matters List, as at December 19, 2016, BE RECEIVED.

17.   Request for

Delegation Status

That delegation status BE APPROVED for a community representative to speak to the Civic Works Committee on February 21, 2017 with respect to the inclusion of sidewalks on East Mile Road and Oban Crescent in 2017 and Green Lane,  West Mile Road and North Mile Road `in 2018.

Motion Passed

2nd Report of the Planning and Environment Committee Councillor T. Park presents.

Moved by Councillor T. Park

Approve clauses 1 to 7, excluding clause 2.

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interest were disclosed.

3.   1st Report of the

Environmental and Ecological Planning Advisory Committee

That the following actions be taken with respect to the 1st Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on December 15, 2016:   a)         the Working Group comments, related to the Sunninglea Scoped Environmental Impact Study BE FORWARDED to the Civic Administration for consideration; it being noted that the delegation was rescheduled;   b)         consideration of the Addendum to the Medway Valley Heritage Forest Environmentally Significant Areas Natural Heritage Inventory and Evaluation BE POSTPONED to the next Environmental and Ecological Planning Advisory Committee meeting;   c)         the Working Group comments, related to the North Huron Industrial Lands Subject Land Status Report BE FORWARDED to the Civic Administration for consideration;   d)         a Working Group consisting of S. Levin (lead), K. Moser and A. Regeher, BE ESTABLISHED to review the Forest City South Industrial Park Environmental Impact Study and to report back at the next Environmental and Ecological Planning Advisory Committee meeting; and,   e)         clauses 1 and 2, 4 to 6, 8 to 11, 13 and 14, BE RECEIVED.

4.   Property located at

161 Windermere Road (39CD-14501/Z-8167)

That, on the recommendation of the Senior Planner, Development Services, the staff report dated January 9, 2017 entitled “Tridon Properties Ltd., 161 Windermere Road, Ontario Municipal Board Decision”, BE RECEIVED for information.   (2016-D07/L01)

5.   Request for

Designation - Property located at 807 Colborne Street (Fire Hall No. 4)

That, on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the following actions be taken with respect to the property located at 807 Colborne Street:     a)         the report dated January 9, 2017 entitled “Request for Heritage Designation of Heritage Listed Property at 807 Colborne Street (Fire Hall No. 4)” BE RECEIVED; and,   b)         notice BE GIVEN under the provisions of Section 29(3) of the Ontario Heritage Act, R.S.O. 1990, c. O. 18, of Municipal Council’s intent to designate the municipally-owned property located at 807 Colborne Street to be of cultural heritage value or interest for the reasons appended in the staff report dated January 9, 2017, as Appendix D. (2016-R01)

6.   1st Report of the

London Advisory Committee on Heritage

That the following actions be taken with respect to the 1st Report of the London Advisory Committee on Heritage from its meeting held on December 14, 2016:   a)            on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the application under Section 42 of the Ontario Heritage Act to remove three of the five chimneys, add a fire escape to the east façade, replace the west porch, and replace the windows of the building located at 309-311 Wolfe Street, within the West Woodfield Heritage Conservation District, BE PERMITTED as submitted, with the following terms and conditions:   i)              the restoration work be completed within one year to Chimney 3 (as  identified in the Appendix D included in the staff report dated December 14, 2016) to its full historic height and detailing, using compatible buff  brick material and lime-based mortar; ii)             the applicant be encouraged to consider a triplet of sash windows with  wooden mullion details for the north gable window replacement; iii)            the addition of the fire escapes be constructed as reversible  interventions; iv)           all exposed wood be painted or stained; and, v)            the Heritage Alteration Permit be displayed in a location visible from the  street until the work is completed;   it being noted that the London Advisory Committee on Heritage encourages the owners of the property to use wood windows rather than vinyl windows;   b)            on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the St. George-Grosvenor Heritage Conservation District Study undertaken pursuant to Section 40(1) of the Ontario Heritage Act BE RECEIVED and the following actions BE TAKEN:               Recommended Great Talbot Heritage Conservation District   i)              the recommended Great Talbot Heritage Conservation District boundary, as shown on Appendix A appended to the staff report dated December 14, 2016 BE ENDORSED; ii)             a Heritage Conservation District Plan BE PREPARED for the Great Talbot area; iii)            all properties listed in Appendix B1 appended to the staff report dated December 14, 2016, within the Great Talbot area, BE ADDED to the Register (Inventory of Heritage Resources); iv)           the Civic Administration BE DIRECTED to report back with an evaluation of the relationship between land use planning policy direction in the Official Plan/The London Plan and the objectives of the recommended Great Talbot Heritage Conservation District Plan for the area bound by Talbot Street, Oxford Street East, Richmond Street, and Sydenham Street (excluding those not included within the recommended Great Talbot Heritage Conservation District);   Recommended Gibbons Park Heritage Conservation District   v)            the recommended Gibbons Park Heritage Conservation District boundary, as shown on Appendix A appended to the staff report dated December 14, 2016 BE ENDORSED; vi)           a Heritage Conservation District Plan BE PREPARED for the Gibbons Park area; vii)          all properties listed in Appendix B2 appended to the staff report dated December 14, 2016, within the Gibbons Park area, BE ADDED to the Register (Inventory of Heritage Resources);   Individual Properties and Richmond Street; it being noted that recommendations ix) through xi) will be undertaken after the completion of the Shift Rapid Transit Environmental Assessment;   viii)         part h) of clause 4 of the 1st Report of the London Advisory Committee on Heritage BE RECEIVED; part h) read as follows:   “the Civic Administration BE DIRECTED to undertake the evaluation of properties identified in Appendix B3 and B4 (attached to the above-noted staff report) in pursuit of a designation under Part IV of the Ontario Heritage Act;”   ix)           properties identified in Appendix B4, appended to the staff report dated December 14, 2016, BE ADDED to the Register (Inventory of Heritage Resources); x)            the Civic Administration BE DIRECTED to review properties on the east side of Richmond Street, from Oxford Street East to Huron Street, for potential cultural heritage value or interest; xi)           the Civic Administration BE DIRECTED to report back on more detailed Official Plan/The London Plan planning policy/guideline tools that may supplement the conservation of heritage-listed and heritage-designated properties along the Richmond Street corridor between Oxford Street East and Huron Street;   Other Potential Heritage Conservation Districts   xii)          the area north of the Study Area, approximately between Huron Street, the Thames River, and Richmond Street, BE ADDED to the prioritized list of potential Heritage Conservation Districts; xiii)         the area east of the Study Area and north of Bishop Hellmuth Heritage Conservation District, approximately between Richmond Street and Wellington Street (“Old North”), BE ADDED to the prioritized list of potential Heritage Conservation Districts; xiv)        the Civic Administration BE DIRECTED to review the prioritized list of potential Heritage Conservation Districts and to recommend an update to Heritage Places; it being noted that such a review may impact the Heritage Conservation District deadlines established in Municipal Council’s Strategic Plan;               Potential Tools for Heritage Conservation   xv)         the Terms of Reference BE PREPARED for Heritage Impact Statements; and, xvi)        the appropriateness of form-based zoning for the purposes of heritage conservation BE REFERRED to the Civic Administration for a report to be brought forward at a future meeting;   c)            the following actions be taken with respect to the London Advisory Committee on Heritage Stewardship Sub-Committee Report, from its meeting held on November 29, 2016:   i)             807 Colborne Street (Fire Hall No. 4) BE DESIGNATED under Part IV of the Ontario Heritage Act; and, ii)             it BE NOTED that the above-noted Stewardship Sub-Committee Report  was received;   d)         on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, notice of Municipal Council’s intention to designate the property located at 807 Colborne Street (Fire Hall No. 4) to be of cultural heritage value or interest BE GIVEN for the reasons appended to the 1st Report of the London Advisory Committee on Heritage, under the provisions of Section 29(3) of the Ontario Heritage Act, R.S.O. 1990, c. O. 18; it being noted that the London Advisory Committee on Heritage received a Report dated December 14, 2016 from the Managing Director, Planning and City Planner, with respect to this matter;   e)         the matter of Bill C-323 BE REFERRED to the Planning and Policy Sub-Committee for review; it being noted that the London Advisory Committee on Heritage reviewed and received the following:   i)              Bill C-323 – An Act to Amend the Income Tax Act (Rehabilitation of Historic Property); ii)             Q and A Bill C-323, submitted by P Van Loan; and, iii)            Home Renovation Tax Credit News Release – A Tax Credit for Restoring Historic Buildings; and,   f)          clauses 1, 2, 5 to 7, 11 and 12, BE RECEIVED.

7.   St.

George-Grosvenor Heritage Conservation District Study

That, on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the St. George-Grosvenor Heritage Conservation District Study undertaken pursuant to Section 40(1) of the Ontario Heritage Act BE RECEIVED and the following actions BE TAKEN:   a)         the recommended Great Talbot Heritage Conservation District boundary, as shown on Appendix A appended to the staff report dated January 9, 2017, BE ENDORSED;   b)         a Heritage Conservation District Plan BE PREPARED for the Great Talbot area;   c)         all properties listed in Appendix B1 appended to the staff report dated January 9, 2017, within the Great Talbot area BE ADDED to the Register (Inventory of Heritage Resources);   d)         the Civic Administration BE DIRECTED to report back with an evaluation of the relationship between land use planning policy direction in the Official Plan/The London Plan and the objectives of the recommended Great Talbot Heritage Conservation District Plan for the area bound by Talbot Street, Oxford Street East, Richmond Street, and Sydenham Street (excluding those not included within the recommended Great Talbot Heritage Conservation District);   e)         the recommended Gibbons Park Heritage Conservation District boundary, as shown on Appendix A appended to the staff report dated January 9, 2017, BE ENDORSED;   f)         a Heritage Conservation District Plan BE PREPARED for the Gibbons Park area;   g)         all properties listed in Appendix B2 appended to the staff report dated January 9, 2017, within the Gibbons Park area BE ADDED to the Register (Inventory of Heritage Resources);   h)         the Civic Administration BE DIRECTED to undertake the evaluation of properties identified in Appendix B3 appended to the staff report dated January 9, 2017, in pursuit of their designation under Part IV of the Ontario Heritage Act after the completion of the Shift Rapid Transit Environmental Assessment;   i)        the Civic Administration BE DIRECTED to add the properties identified in Appendix B4 appended to the staff report dated January 9, 2017 to the Register (Inventory of Heritage Resources);   j)         the Civic Administration BE DIRECTED to review properties on the east side of Richmond Street, from Oxford Street East to Huron Street, for potential cultural heritage value or interest after the completion of the Shift Rapid Transit Environmental Assessment;   k)        the Civic Administration BE DIRECTED to report back on more detailed Official Plan/The London Plan planning policy/guideline tools that may supplement the conservation of heritage listed and heritage designated properties along the Richmond Street corridor between Oxford Street East and Huron Street after completion of the Shift Rapid Transit Environmental Assessment;   l)         the area north of the Study Area approximately between Huron Street, the Thames River, and Richmond Street BE ADDED to the prioritized list of potential Heritage Conservation Districts;   m)       the area east of the Study Area and north of Bishop Hellmuth Heritage Conservation District, approximately between Richmond Street and Wellington Street (“Old North”), BE ADDED to the prioritized list of potential Heritage Conservation Districts;    n)        the Civic Administration BE DIRECTED to review the prioritized list of potential Heritage Conservation Districts and to recommend an update to Heritage Places, it being noted such a review may impact Heritage Conservation District deadlines established in Municipal Council’s Strategic Plan;   o)        the Civic Administration BE REQUESTED to prepare Terms of Reference for Heritage Impact Statements;   p)        the appropriateness of form-based zoning for the purposes of heritage conservation BE REFERRED for a report from Civic Administration;   q)        the Heritage Planners work with the Cultural Heritage consultants on the SHIFT rapid transit environmental assessment process to support evaluation of properties identified in Appendix B-3 appended to the staff report dated January 9, 2017;   r)        the Civic Administration BE DIRECTED to investigate any plans to restore the inscription honouring John Gibbons Counsell on the Gibbons Pool bathhouse, which was removed during renovations, and take action to restore the inscription; and,   it being noted that the Planning and Environment Committee received a communication from Kevin Lang, President and Jackie Farquhar, Secretary, St. George-Grosvenor Neighbourhood Association, with respect to this matter; and,   it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions regarding this matter.   (2016-R01)

Motion Passed

2.   1st Report of the

Advisory Committee on the Environment

That the following actions be taken with respect to the 1st Report of the Advisory Committee on the Environment from its meeting held on December 7, 2016:   a)         the presentation from the Upper Thames River Conservation Authority BE PRESENTED at a future Strategic Priorities and Policy Committee meeting specifically as it relates to the effects of barriers and low flow on species at risk along the Upper Thames River;   b)         the Civic Administration BE REQUESTED to provide the Advisory Committee on the Environment with future staff reports related to the Orgaworld and StormFisher facilities; and,   c)         clauses 1, 2, 4 to 7 and 9 BE RECEIVED.

Moved by Councillor T. Park

Seconded by Councillor A. Hopkins

Approve an amendment to part a) so that part a) now reads as follows:   “a)       the portion of the presentation from the Upper Thames River Conservation Authority pertaining to “Effects of Barriers and Low Flow on Species at Risk Along the Upper Thames River” BE PRESENTED at a future Strategic Priorities and Policy Committee meeting;”.

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor M. Cassidy

Approve clause 2, as amended.

Motion Passed

IX.   ADDED

REPORTS

3rd Report of the Strategic Priorities and Policy Committee Councillor P. Hubert presents.

Moved by Councillor P. Hubert

Approve clause 1.

Motion Passed

IV.   COUNCIL, IN CLOSED SESSION

(CONTINUED)

Moved by Councillor M. Cassidy

Seconded by Councillor P. Hubert

Approve that Council rise and go into Council, in closed session at 6:03 PM, for the purpose of considering the following matters:

Motion Passed

II.   RECOGNITIONS

1.   His Worship the

Mayor Recognizes the contributions made to London by the following citizens who were named to the 2017 Mayor’s New Year’s Honour List in the categories indicated: Dale Yoshida (The Arts), Mojdeh Cox (Diversity and Race Relations), Dr. Joseph Cummins (The Environment), Sandra Miller (Heritage), Susan Grindrod (Housing), Andrew Rosser (Humanitarianism), Brenda Ryan (Persons with Disabilities), Danielle Mooder (Safety and Crime Prevention), and Therese Quigley (Sports).

Motion Passed

IV.   COUNCIL, IN CLOSED SESSION

(CONTINUED)

Moved by Councillor S. Turner

Seconded by Councillor H.L. Usher

Approve that Council rise and go into Council, in closed session, for the purpose of considering the following matters:

Motion Passed

5th Public Report of the Council In Closed Session Councillor S. Turner presents.

Moved by Councillor S. Turner

Seconded by Councillor H.L. Usher

Approve that, as a procedural matter pursuant to Section 239(6) of the Municipal Act, 2001, the following recommendation be forwarded to Council for deliberation and a vote in public session:   That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Managing Director, Environmental and Engineering Services and City Engineer and the Director of Roads and Transportation, on the advice of the Manager of Realty Services, the following actions be taken with respect to a portion of the property located at 995 Western  Road, further described as Part 9, Plan 33R-19517 (Part of PIN 08078-0019), being an irregular shaped parcel, containing an area of approximately  0.1925 acres, or 8,385.3 square feet, as shown on the location maps attached:   a)         the offer submitted by the Board of Governors, The University of Western Ontario, to sell part of the subject property to the City, for the sum of $134,200.00, BE ACCEPTED subject to the following condition:               i)   the City agreeing to pay the Vendor’s reasonable legal costs, including fees, disbursements and applicable taxes, to complete this transaction, subject to assessment; and,   b)         the financing for this acquisition BE APPROVED as set out in the Source of Financing Report attached hereto as Appendix “A”.

Motion Passed

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

Moved by Councillor T. Park

Seconded by Councillor S. Turner

Approve that pursuant to section 20.2 of the Council Procedure By-law, leave BE GIVEN for discussion and debate and the making of a substantive motion with respect to acceptance of Councillor Park’s resignation from the Economic Partnership Advisory Panel, effective immediately.

Motion Passed

Moved by Councillor T. Park

Seconded by Councillor S. Turner

Approve that the resignation of Councillor T. Park from the Economic Partnership Advisory Panel BE ACCEPTED, effective immediately.

Motion Passed

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor S. Turner

Seconded by Councillor H.L. Usher

Approve Introduction and First Reading of Bill No.’s 53 to 68, inclusive.

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor P. Hubert

Approve Second Reading of Bill No.’s 53 to 68, inclusive.

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor T. Park

Approve Third Reading and Enactment of Bill No.’s 53 to 68, inclusive.

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor P. Hubert

Approve Introduction and First Reading of Bill No. 70.

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor P. Hubert

Approve Second Reading of Bill No. 70.

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor B. Armstrong

Approve Third Reading and Enactment of Bill No. 70.

Motion Passed

XIV.   ADJOURNMENT

Motion Passed

Votes

16 substantive votes at this meeting (4 contested, 12 unanimous). Procedural motions excluded.

2#4. 1st Report of the

Advisory Committee on the Environment

Approve an amendment to part a) so that part a) now reads as follows:   “a)       the portion of the presentation from the Upper Thames River Conservation Authority pertaining to “Effects of Barriers and Low Flow on Species at Risk Along the Upper Thames River” BE PRESENTED at a future St…

✅ Motion Passed

Unanimous (13-0)

2#4. 1st Report of the

Advisory Committee on the Environment

Approve clause 2, as amended.

✅ Motion Passed

Unanimous (13-0)

IV. COUNCIL, IN

CLOSED SESSION

Approve that pursuant to section 11.4 of the Council Procedure By-law, leave be given to add a Council, In Closed Session reason to receive information related to personal matters, including information regarding identifiable individuals with respect to employment-related matters in regar…

✅ Motion Passed

View roll call

Yea (11): Josh Morgan, Anna Hopkins, Michael van Holst, Mo Salih, Jesse Helmer, Maureen Cassidy, Phil Squire, Matt Brown, Bill Armstrong, Harold Usher, Tanya Park

Nay (1): Paul Hubert

IV. COUNCIL, IN

CLOSED SESSION

Approve that the following be added to the reasons for Council, In Closed Session:   Personal matters, including information regarding identifiable individuals with respect to employment-related matters in regard to one of the Corporation’s associations or unions, advice or recommendation…

✅ Motion Passed

View roll call

Yea (11): Josh Morgan, Anna Hopkins, Michael van Holst, Mo Salih, Jesse Helmer, Maureen Cassidy, Phil Squire, Matt Brown, Bill Armstrong, Harold Usher, Tanya Park

Nay (1): Paul Hubert

IV#3. COUNCIL, IN CLOSED SESSION

(CONTINUED)

Approve that, as a procedural matter pursuant to Section 239(6) of the Municipal Act, 2001, the following recommendation be forwarded to Council for deliberation and a vote in public session:   That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Ch…

✅ Motion Passed

Unanimous (10-0)

IX. ADDED

REPORTS

Approve clause 1.

✅ Motion Passed

View roll call

Yea (11): Josh Morgan, Anna Hopkins, Michael van Holst, Jesse Helmer, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Harold Usher

Nay (2): Mo Salih, Tanya Park

V. CONFIRMATION

AND SIGNING OF THE MINUTES OF THE THIRD AND FOURTH MEETINGS HELD ON DECEMBER 19, 2016 AND JANUARY 11, 2017

Approve the Minutes of the Third and Fourth meetings held on December 19, 2016 and January 11, 2017, respectively.

✅ Motion Passed

Unanimous (13-0)

XII. EMERGENT

MOTIONS

Approve that pursuant to section 20.2 of the Council Procedure By-law, leave BE GIVEN for discussion and debate and the making of a substantive motion with respect to acceptance of Councillor Park’s resignation from the Economic Partnership Advisory Panel, effective immediately.

✅ Motion Passed

Unanimous (12-0)

XII. EMERGENT

MOTIONS

Approve that the resignation of Councillor T. Park from the Economic Partnership Advisory Panel BE ACCEPTED, effective immediately.

✅ Motion Passed

Unanimous (12-0)

3. Managing Director,

Corporate Services and City Treasurer, Chief Financial Officer – New Schedule “C” to replace original Schedule “C” to the Staff Report   (Refer to the Corporate Services Committee Stage for Consideration with Clause 7 of the 5th Report of the Corporate Services Committee)

Motion Passed

✅ Motion Passed

Unanimous (13-0)

4. Bi-Annual Meetings

with MPs and MPPs - Proposal and Update

That, on the recommendation of the Director of Community and Economic Innovation, the staff report dated January 10, 2017 with respect to biannual meetings with local Members of Parliament and local Members of the Legislative Assembly of Ontario BE RECEIVED for information.

✅ Motion Passed

View roll call

Yea (12): Josh Morgan, Anna Hopkins, Michael van Holst, Jesse Helmer, Maureen Cassidy, Phil Squire, Stephen Turner, Matt Brown, Bill Armstrong, Paul Hubert, Harold Usher, Tanya Park

Nay (1): Mo Salih

10. Review of City of

London Ward Boundaries

Approve that clause 10 be amended in part a) by inserting the words “Wonderland Road South” after the words “Exeter Road” so that the clause now reads:   “a)       the area bounded by White Oak Road, Exeter Road, Wonderland Road South, Southdale Road East and Wharncliffe Road;”.

✅ Motion Passed

Unanimous (13-0)

10. Review of City of

London Ward Boundaries

Approve clause 10, as amended.

✅ Motion Passed

Unanimous (13-0)

11. Consideration of

Appointment to the Agricultural Advisory Committee (Requires 1 Alternate Member at Large)

That Louise Hollingsworth BE APPOINTED to the Agricultural Advisory Committee as a Voting Alternate Member at Large for the term ending February 28, 2019.

✅ Motion Passed

Unanimous (11-0)

13. Leasehold

Improvements Update - Citi Plaza 355 Wellington Street

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:   a)         the existing leasehold improvement contract with I.F. Propco Holdings BE INCREASED by $283,708.00 to an upset limit of $1,133,…

✅ Motion Passed

Unanimous (13-0)

17. Request for

Delegation Status

That delegation status BE APPROVED for a community representative to speak to the Civic Works Committee on February 21, 2017 with respect to the inclusion of sidewalks on East Mile Road and Oban Crescent in 2017 and Green Lane,  West Mile Road and North Mile Road `in 2018.

✅ Motion Passed

Unanimous (13-0)