March 2, 2017, at 4:02 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:02 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 5 of the 6th Report of the Strategic Priorities and Policy Committee, having to do with the London Community Grants Program Outcomes and Sustainability Plans for all Funded Organizations, by indicating that he is the Executive Director of a social service agency that is named in the report.

II.   RECOGNITIONS

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COUNCIL, IN CLOSED SESSION

(CONTINUED)

Moved by Councillor M. van Holst

Seconded by Councillor M. Cassidy

Approve that Council rise and go into Council, In Closed Session, for the purpose of considering the following matters:

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE EIGHTH MEETING HELD ON FEBRUARY 14, 2017.

Moved by Councillor A. Hopkins

Seconded by Councillor J. Helmer

Approve the Minutes of the Eighth meeting held on February 14, 2017.

Motion Passed

Motion Passed

VI.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor M. Cassidy

Seconded by Councillor J. Helmer

Approve receipt and referral of the following communications, as noted on the Agenda:

1.   Disclosures of Pecuniary Interest

That it BE NOTED that Councillor P. Hubert disclosed a pecuniary interest in clause 5 of this Report, having to do with the London Community Grants Program Outcomes and Sustainability Plans for all Funded Organizations, by indicating that he is the Executive Director of a social service agency that is named in the report.

2.   Information Report on Civic Administration’s

Approach for Addressing Council’s Recent Directions Regarding London’s Downtown

That, on the recommendation of the Managing Director, Planning & City Planner, with the concurrence of the Director, Community & Economic Innovation, the  Managing Director, Parks and Recreation, the Managing Director, Environmental and Engineering Services, the Managing Director, Development and Compliance Services, the Managing Director, Neighbourhood, Children and Fire Services, and the Managing Director, Housing, Social Services and Dearness Home, the staff report dated March 1, 2017, entitled “Information Report on Civic Administration’s Approach for Addressing Council’s Recent Directions Regarding London’s Downtown,” BE RECEIVED.

3.   2017 Assessment Growth Funding Allocation

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the 2017 Assessment Growth Funding Allocation Report BE RECEIVED for information.

4.   Council Policy Manual Review

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager and with the concurrence of the Senior Leadership Team, the following actions be taken with respect to updating the Council Policy Manual:   a)         the process for completing a comprehensive update to the current Council Policy Manual, as detailed in this report, BE ENDORSED;   b)         subsequent to the completion of the comprehensive update to the current  Council Policy Manual noted above, the Governance Working Group BE REQUESTED to undertake an evaluation of the Council Policy Manual and provide strategic direction to the Municipal Council on steps the Civic Administration should take to modernize the Council Policy Manual; and   c)         any reports related to parts a) and b) above, BE SUBMITTED through the Strategic Priorities and Policy Committee; it being understood that upon completion of the actions noted in a) and b), above, any future policy amendments will come forward through the Standing Committee that has jurisdiction over the subject area of the policy.

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

Moved by Councillor M. Salih

Approve clauses 1 to 21, excluding clauses 6, 8, 17 and 18.

5.   Contract Award:

Tender No.17-06 - 2017 Infrastructure Renewal Program - Dundas Street Reconstruction Project

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Dundas Street Reconstruction Project:   a)         the bid submitted by Bre-Ex Construction Inc. (Bre-Ex), at its tendered price of $7,746,941.96, excluding H.S.T.,  BE ACCEPTED; it being noted that the bid submitted by Bre-Ex was the lowest of five bids received and meets the City’s specifications and requirements in all areas;   b)         Dillon Consulting Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $603,482.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy, it being noted that this firm completed the engineering design for this project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-06); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

7.   Wonderland Road

Environmental Assessment - Southdale Road to Sarnia Road - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wonderland Road Environmental Assessment:   a)         Dillon Consulting Limited BE APPOINTED Consulting Engineers for the project in the amount of $836,202.00, excluding H.S.T., in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

9.   One River Master

Plan Environmental Assessment - Appointment of Engineering Consultants

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of engineering consultants for the One River Master Plan Environmental Assessment (PD1215):   a)         CH2M BE APPOINTED Consulting Engineers to conduct the One River Master Plan Environmental Assessment, in the total amount of $636,523.00,  plus a further $63,500.00 contingency, excluding H.S.T., in accordance with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;   b)         Civitas and Stantec Consulting Limited BE APPOINTED to conduct the preliminary design of the inaugural project, in the total amount of $160,000.00, plus a further $10,000.00 for contingency, excluding H.S.T., in accordance with the estimate on file, and in accordance with the Council Resolution dated June 25, 2015;   c)         the financing for these appointments BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these works;   e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into formal contracts with these consultants for the work assignments; and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contracts or other documents, if required, to give effect to these recommendations.  (2017-E21)

10.   Forest City Road

Race - Finish Line Request

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, notwithstanding the existing provisions within the Sign and Canopy By-law, an exemption BE AUTHORIZED to allow the implementation of a permanent finish line for the Forest City Road Races on the north side of Dufferin Street between Clarence Street and Wellington Street. (2017-P11)

11.   Contract Price

Increase: Tender No. T09-50 - Southeast Pumping Station and Reservoir Project No. EW3614

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the construction contract with McKay Cocker Construction Limited for the Southeast Pumping Station and Reservoir Project (EW3614):         a)         the Southeast Pumping Station and Reservoir Contract with McKay Cocker Construction Limited., BE INCREASED from $45,417,143.00 by $880,000.00 to $46,297,143.00, excluding H.S.T., in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

12.   Update: Local

Improvements Charges (LIC’s) for Energy Efficiency (Conservation) Improvements

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the following actions be taken with respect to the update on Local Improvements Charges (LIC’s) for Energy Efficiency (Conservation) Improvements:   a)         the Civic Administration BE DIRECTED to revise the timeline for preparing a business case for an energy-related private property LIC pilot project in London until further details on funding and incentives of the Ontario Climate Change Solutions Deployment Corporation are known and to report back to the Civic Works Committee with an update and/or the Business Plan by September 2017; and,   b)         the Civic Administration BE DIRECTED to provide input and recommendations with respect to the potential for incorporating Local Improvement Charges (LICs) into the services of the future Ontario Climate Change Solutions Deployment Corporation (i.e., “Green Bank”) and report back to the Civic Works Committee on the outcomes.  (2017-E17)

13.   Strategic Plan

Process Variance

That, on the recommendation of the City Manager, the staff report dated February 21, 2017, with respect to the Strategic Plan Progress Variance, BE RECEIVED for information.  (2017-C08)

14.   Transportation Energy

Optimization Plan (TEOP) - Phase 2 Contract Award

That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the 2016 LED Street Light Upgrade Phase 2 Project:   a)         the proposal submitted by Ameresco Canada Inc., BE ACCEPTED for the 2016 LED Street Light Upgrade Phase 2 in the amount of $4,034,835.73, excluding H.S.T., in accordance with Section 12.2(b) of the Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T01)

15.   Cedar Hollow

Developments Limited - Application for Street Renaming - Cedarpark Crescent - East of Cedarhollow Boulevard (Relates to Bill No. 104)

That, on the recommendation of the Senior Planner, the proposed by-law appended to the staff report dated February 21, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on March 2, 2017 to change the name of Cedarpark Crescent, lying east of Cedarhollow Boulevard, to Cedarpark Way, in the City of London, and to repeal By-law No. S.-5830-3 entitled, “A by-law to change the name of Cedarpark Crescent, lying east of Cedarhollow Boulevard, to Cedarpark Way, in the City of London”.  (2017-D29)

16.   Highway 401

Improvements at Pond Mills Road and Veterans Memorial Parkway

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 21, 2017, with respect to improvements to Highway 401 in London, BE RECEIVED for information; it being noted that the Civic Works Committee received a presentation from V. Nantais, Ministry of Transportation and T. Cross, Dillon Consulting with respect to this matter.  (2017-T04)

19.   Basement Flood

Grant Program By-law

That the Civic Administration BE DIRECTED to:   a)         report back to the Civic Works Committee with a draft proposed by-law to amend By-law No. A.-7015-285 entitled “A by-law to repeal and replace By-law No. A.-6403-272 being “A By-law to provide for a City of London Sump Pump, Sewage Ejector, and Storm Private Drain Connection Grant Program to owners of semi-detached, detached and duplex residential properties, condominium corporations, and to non-profit housing co-operatives for units used for residential purposes” to provide for the following:   i)          a grant of up to 90% of the demonstrated installation costs; and,   ii)         remaining costs to be provided to the home owner by means of a loan with a repayment period of up to 10 years, with payments being applied to the property taxes; and,   b)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee with respect to anticipated uptake for the program and whether or not the anticipated uptake could be covered within the existing budget;   it being noted that the Civic Works Committee received the attached communication dated February 17, 2017, from Councillors V. Ridley and J. Helmer with respect to this matter.

20.   100In1Day London

That the delegation request by N. St. John, Lead Organizer, 100In1Day London with respect to 100In1Day London BE APPROVED and scheduled for a future meeting of the Community and Protective Services Committee. (2017-M02)

21.   Deferred Matters

List

That the February 2017 Deferred Matters List for the Community and Protective Services Committee BE RECEIVED.

6.   Request for Continuance of the Housing

Development Corporation, London (HDC) Board Member V. Lui for a Second Term

That on the recommendation of the Housing Development Corporation, London (HDC) board of Directors, the appointment of Vivian Lui, for a second term Board Member, Class 3, BE APPROVED, with the term ending December 31, 2019; it being noted that the information related to Board applications will be made available at the Council meeting to be held on March 2, 2017.

Motion Passed

Motion Passed

Moved by Councillor A. Hopkins

Approve clause 5.                                       5.         London Community Grants Program Outcomes and Sustainability Plans                 for all Funded Organizations   That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the staff report dated March 1, 2017, entitled “London Community Grants Program Outcomes and Sustainability Plans for all Funded Organizations”, BE RECEIVED for information.

Motion Passed

Motion Passed

8.   Contract Award:

Tender No. T16-117 Fox Hollow Stormwater Management Facility #3 (ES3020-FH3) and Trunk Sanitary Sewer (ES5236-16) Construction Phase 2

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Phase 2 of the Fox Hollow Stormwater Management Facility #3 and Trunk Sanitary Sewer project:   a)         the bid submitted by J-AAR Excavating Limited, at its tendered price of $4,063,057.20, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited, was the lowest of four (4) bids received and is confirmed by Stantec Consulting Limited to be fully compliant with the project specifications outlined within the tender documents;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. T16-117); and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

17.   Oakridge Area New

Sidewalks 2017 and 2018 - East Mile Road, Oban Crescent, West Mile Road, North Mile Road and Green Lane

That the following actions be taken with respect to the installation of sidewalks on East Mile Road, Oban Crescent, West Mile Road, North Mile Road, and Green Lane:   a)         curbface sidewalks BE IMPLEMENTED throughout the Oakridge Acres community, specifically on East Mile Road, North Mile Road, West Mile Road, Green Lane, and Oban Crescent;   b)         a road width of 7 meters BE IMPLEMENTED;     c)         parking BE PERMITTED on one side of the road, to alleviate any potential traffic congestion and concerns;   d)         the attached presentation from A. Rozentals, Environmental Service Engineer, BE RECEIVED;   it being noted that the Civic Works Committee received verbal delegations from:   -           S. Young – outlining the information contained in the attached communication; -           K. Overeem, Principal Riverside Public School – advising he would like the voices of the students of Riverside Public School to be heard as sidewalks impact them directly and introducing a video prepared by the students; and, -           M. Luce – requesting that construction vehicles not be allowed to idle when not working to reduce exhaust fumes and noise, stating that he was informed that the City is currently working on an initiative to reduce exhaust fumes on construction sites, indicating that this could be an initial starting point for this initiative and questioning why the work is being done in 2 phases, suggesting it should be completed in 1 phase;   it being further noted that the Civic Works Committee received written submissions from:   -           D. and E. Farr, by email; -           K. Browne, 478 Glen Crescent; -           T. Dailey, by email -           M. Edwards, 477 East Mile Road; -           D. Popovic, 791 North Mile Road; -           J. and J. Morgan, 433 West Mile Road; -           S. Zimmer, 510 West Mile Road; -           J. and T. Pyke, 504 West Mile Road; -           R. and D. Stehle, 776 North Mile Road; -           J. Young, by email; -           V. and W. Malaschitz, 765 North Mile Road; -           W. Krammerer, Priest in Charge; F. David, Directress, Pinetree Montessori School; I. Haley, Churchwarden and V. Chicoine, Churchwarden, St. Martin-in-the-Fields; 489 Pinetree Drive; -           Active and Safe Routes to School, by email; and, -           J. Miles, 781 North Mile Road. (2017-T04)

Motion Passed

Motion Passed

Moved by Councillor P. Hubert

Approve clauses 1 to 3, inclusive.

18.   Deferred Matters

List

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at February 14, 2017:   a)         items 1, 2, 6, 9 and 12 BE AMENDED to reflect the expected reply date of the 2nd Quarter of 2017; and,   b)         the Deferred Matters List, as amended in a) above, BE RECEIVED.

IX.   ADDED REPORTS (Continued)

Moved by Councillor P. Hubert

Seconded by Councillor H.L. Usher

Approve 9th Report of the Council, In Closed Session.   1.                     That, as a procedural matter pursuant to Section 239 (6) of the Municipal Act, 2001, the following recommendation be forwarded to City Council for deliberation and a vote in public session:   That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with the review and concurrence of the Managing Director, Housing, Social Services and Dearness Home, the Licence Agreement between The Corporation of the City of London and the Glen Cairn Community Resource Centre, attached as Schedule “A”, BE APPROVED with respect to the licencing of office space at the Glen Cairn Community Resource Centre, located at 244 Adelaide Street South.   2.                     That the PricewaterhouseCoopers Quarterly Report on Internal Audit Results, dated February 15, 2017, BE RECEIVED.

Motion Passed

Motion Passed

XI.   ENQUIRIES

Councillor P. Hubert enquires as to a claim against the Corporation that has been reported to in the media.  Mr. G. Belch, Corporation Counsel, provides a verbal overview and circulates the attached claim.

Councillor H.L. Usher enquires with respect to the progress of the 2016-2019 Foreign Trained Professionals Project, anticipated to start in 2017.  The Managing Director Corporate Services and Chief Human Resources Officer advises the Council that the positions are currently posted and the City will be reviewing the applications submitted.

X.   DEFERRED

MATTERS

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor M. van Holst

Seconded by Councillor H.L. Usher

Approve Introduction and First Reading of Bill No.’s 99 to 109, and the Added By-laws Bill No.’s 110 and 111.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Second Reading of Bill No.’s 99 to 109, and the Added By-laws Bill No.’s 110 and 111.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor P. Hubert

Approve Third Reading and Enactment of Bill No.’s 99 to 109, and the Added By-laws Bill No’s. 110 and 111.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT