March 7, 2017, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   4th Report of the

Rapid Transit Implementation Working Group

That the 4th Report of the Rapid Transit Implementation Working Group from its meeting held February 9, 2017, BE RECEIVED; it being noted the Civic Works Committee received the 4th Report of the Rapid Transit Implementation Working Group at its meeting held February 21, 2017.

Motion Passed

Motion Passed

3.   STAFF REPORT -

Draft Coloured Crosswalk Policy Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to establish a Coloured Crosswalk Policy.  (2017-T06)

Motion Passed

Motion Passed

4.   STAFF REPORT -

Contract Award: Tender No. 17-09 - 2017 Infrastructure Renewal Program - Baseline Road East, Sylvan Street, Balderstone Avenue and Percy Street Reconstruction Project

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Base Line Road E, Sylvan Street, Balderstone Avenue, Percy Street Reconstruction Project:   a)         the bid submitted by Blue Con Construction (Blue-Con), at its tendered price of $4,336,540.97, excluding H.S.T., for the 2017 Infrastructure Renewal Program Contract 9, Base Line Road East, Sylvan Street, Balderstone Avenue, Percy Street Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by Blue-Con Construction was the lowest of eight bids received and meets the City’s specifications and requirements in all areas;   b)         AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate, on file, at an upset amount of $314,070.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for the project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 7, 2017;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-09); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

Motion Passed

5.   STAFF REPORT -

Highway 401 Emergency Detour Routes

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Highway 401 Emergency Detour Routes (EDRs), within the City of London:   a)         the proposed revisions to the Highway 401 Emergency Detour Routes (EDR 401 – Interchange 177 to 186 and EDR 401 – Interchange 189 to 194) as included in the staff report dated March 7, 2017, BE SUPPORTED by Municipal Council; and,   b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these revisions.  (2017-P03)

Motion Passed

Motion Passed

6.   STAFF REPORT -

Results of Pilot Project-Curbside Collection of Christmas Trees for Composting and Recommended Next Steps

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the collection and diversion of Christmas trees:   a)         the results of the curbside collection and diversion of Christmas trees pilot project BE RECEIVED for information;   b)         the following actions, effective January 2018, BE APPROVED:   i)          Christmas trees and other yard waste be collected curbside as part of one Green Week starting on the first Monday after the holiday garbage pickup exemption period and ending on the Saturday of that week (the dates in 2018 will be January 8 to 13);   ii)         EnviroDepots be opened for 3 additional days to provide increased access to drop off Christmas trees, recyclable materials and excess garbage ($1.50 per bag) accumulated during the longer collection cycles over the holiday period;   iii)        funding for the services in parts i) and ii) above ($60,000.00 per year), be allocated from the Waste Diversion Services Strategic Investment approved as part of the Multi-year budget for 2018 and beyond; it being noted that $200,000.00 per year has been previously approved; and,   iv)        Forestry Services continue with the higher value tree maintenance activities for the budget previously used to manage Christmas trees;   c)         the Civic Administration BE DIRECTED to prepare the necessary amendments to the Municipal Waste and Resource Materials Collection By-law (WM-12) to facilitate curbside collection of Christmas trees and other yard waste as part of the above-noted one Green Week; and,   d)         the Civic Administration BE AUTHORIZED to undertake all other administrative acts that are necessary in connection with this matter.  (2017-E07)

Motion Passed

Motion Passed

7.   STAFF REPORT -

Contract Award: 2017 Watermain Cleaning and Structural Lining Tender 16-105

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2017 Watermain Cleaning and Structural Lining Project (Tender 16-105):   a)         the bid submitted by Aquarehab (Canada) Inc., at its tendered price of $5,438,404.00, excluding H.S.T., for the 2017 Watermain Cleaning and Structural Lining Program, BE ACCEPTED; it being noted that the bid submitted by Aquarehab (Canada) Inc. was the lowest of two bids received and meets the City’s specifications and requirements in all areas and that this is the first year of a three year contract, where the City has the sole discretion to renew the contract for two additional years based on price and performance;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 7, 2017;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

Motion Passed

8.   STAFF REPORT - 2017

Infrastructure Renewal Program - Trees

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the staff report dated March 7, 2017, with respect to tree removal, mitigation, and communication as part of the 2017 Infrastructure Renewal Program BE RECEIVED for information.   (2017-E04)

Motion Passed

Motion Passed

9.   Queens Avenue and

Colborne Street Cycle Tracks

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Queens Avenue and Colborne Street Cycle Tracks:   a)            the staff report dated March 7, 2017 with respect to this matter BE RECEIVED for information; and,   b)            the tender award BE SUBJECT TO Council approval of compatible bus rapid transit routes;   it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design and a written submission from C. Butler, Waterloo Street with respect to this matter;     it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection with this matter (2017-T05)

Motion Passed

Motion Passed

Motion to Open the Public Participation Meeting.

Motion Passed

Motion Passed

Motion to Close the Public Participation Meeting.

Motion Passed

Motion Passed

10.   Deferred Matters

List

That the Civic Works Committee Deferred Matters List, as at February 14, 2017, BE RECEIVED.

Motion Passed

Motion Passed

11.   (ADDED) COUNCILLOR

SUBMISSION - Zipper Merging Policy Proposal

That the following actions be taken with respect to a Zipper Merging Policy Proposal:   a)         the Civic Administration BE REQUESTED to include information about zipper merging in the London Road Safety Plan public education campaign; and,       b)         the Civic Administration BE REQUESTED to pilot a project to include signage with respect to using a zipper merge where/near signage indicating a merge ahead sign would be present.

Motion Passed

Motion Passed

12.   (ADDED) COUNCILLOR ENQUIRY – Veteran’s

Memorial Parkway

That it BE NOTED that Councillor van Holst enquired to staff to provide a brief update on the past and proposed work on Veteran’s Memorial Parkway, based on concerns included in a recent ‘letter to the editor’.

The meeting adjourned at 5:15 PM.