March 7, 2017, at 12:00 PM

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1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   STAFF REPORT - City

of London Community Suite - Fanshawe Foundation Request

That, on the recommendation of the City Clerk, and notwithstanding Council Policy 22(3) – City of London Community Suite Policy, pertaining to the use of the Community Suite for private events, the request from the Fanshawe Foundation to have use of the Community Suite for its 50th Year Celebration Event on September 9, 2017 BE APPROVED; it being noted that the Fanshawe Foundation will be required to meet all insurance, deposit, and administrative requirements outlined in the policy.

3.   STAFF REPORT -

Mayors of Southwest Ontario (MOSO) Update

That, on the recommendation of the Director, Community & Economic Innovation, the staff report dated March 6, 2017 entitled “Mayors of Southwest Ontario (MOSO) – Update”, BE RECEIVED for information.

Motion Passed

Motion Passed

4.   STAFF REPORT -

Asset Review: Sale of Major Assets Policy and Future Asset Review Timelines

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager the following actions be taken with respect to the proposed “Sale of Major Assets Policy”:   a)         the proposed by-law appended to the staff report dated March 7, 2017  BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to approve and adopt a new Council policy entitled “Sale of Major Assets Policy”; and,           b)         the timelines for future reviews of municipal assets as identified in Appendix “B” to the staff report dated March 7, 2017, BE ENDORSED; it being noted that the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer will be responsible for initiating future updates; and,   c)         the City Treasurer BE DIRECTED to report back annually with respect to the disposition(s) of surplus lands/assets, including details of the proceeds and allocations of said proceeds.

Motion Passed

Motion Passed

5.   STAFF REPORT - Old

East Village Business Improvement Area - 2017 Proposed Budget - Municipal Special Levy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the following actions be taken with respect to the Old East Village Business Improvement Area:   a)         the Old East Village Business Improvement Area proposed 2017 budget submission in the amount of $217,488, as outlined in Schedule “A” to the staff report dated March 7, 2017, BE APPROVED;   b)         the amount to be raised by The Corporation of the City of London for the 2017 fiscal year for the purposes of the Old East Village Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $15,781;   c)         a special charge BE ESTABLISHED for the amount referred to in part b), above,  by a levy in accordance with By-law CP-1, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and   d)         the by-law included as Schedule “B” to the staff report dated March 7, 2017, with respect to municipal special levy for the Old East Village Business Improvement Area, BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017.

6.   STAFF REPORT -

London Downtown Business Association - 2017 Proposed Budget - Municipal Special Levy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the following actions be taken with respect to the London Downtown Business Association:   a)         the London Downtown Business Association proposed 2017 budget submission in the amount of $1,793,833, as outlined in Schedule “A” to the staff report dated March 7, 2017, BE APPROVED;   b)         the amount to be raised by The Corporation of the City of London for the 2017 fiscal year for the purposes of the London Downtown Business Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $1,877,833;   c)         a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-2, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and   d)         the by-law included as Schedule “C” to the staff report dated March 7, 2017, with respect to municipal special levy for the London Downtown Business Improvement Area, BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017.

7.   STAFF REPORT -

Argyle Business Improvement Area - 2017 Proposed Budget - Municipal Special Levy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the following actions be taken with respect to the Argyle Business Improvement Area:   a)         the Argyle Business Improvement Area proposed 2017 budget submission in the amount of $170,728 as outlined in Schedule “A” to the staff report dated March 17, 2017, BE APPROVED;   b)         the amount to be raised by The Corporation of the City of London for the 2017 fiscal year for the purposes of the Argyle Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $144,496;   c)         a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law A.-6873-292, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,   d)         the by-law included as Schedule “B” to the staff report dated March 7, 2017, with respect to municipal special levy for the Argyle Business Improvement Area, BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017.

8.   STAFF REPORT -

Reserve Funds Housekeeping - Woodland Acquisition and Management Reserve Fund

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the proposed by-law included as Appendix B to the staff report dated March 7, 2017, BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to establish the Woodland Acquisition and Management Reserve Fund and to repeal and replace By-law A.-5638-98, entitled “A by-law to establish the Woodlot/Parkland Acquisition Reserve Fund”.

Motion Passed

Motion Passed

9.   STAFF REPORT -

Reserve Funds Housekeeping - Parkland Acquisition Reserve Fund

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the proposed by-law included as Appendix B to the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to establish the Parkland Reserve Fund and to repeal and replace By-law A.-4968-17, entitled “A by-law to establish a reserve fund for Parklands”.

10.   STAFF REPORT -

Reserve Fund Housekeeping - Community Investment Reserve Fund

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the proposed by-law included as Appendix A to the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to establish a Community Investment Reserve Fund.

Motion Passed

Motion Passed

11.   STAFF REPORT -

Amendment to Council Policy Pertaining to “Accounts Receivable and Collections Policy”

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the proposed by-law included as Appendix “A” to the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to repeal By-law No. CPOL.-2-27 and to adopt a new Council Policy entitled “Accounts Receivable and Collections Policy”.

12.   STAFF REPORT -

Procurement of Goods and Services Policy Revision

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer & Acting City Manager, the proposed by-law included as Appendix “A” to the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to amend Schedule “C” to By-law No. A.—6151-17, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency and delegation of powers and duties as required under section 270(1) of the Municipal Act, 2001”.

13.   STAFF REPORT - 2016

Statement of Remuneration and Expenses - Elected and Appointed Officials

14.   STAFF REPORT -

Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings

That the Ontario Ombudsman BE REQUESTED to advocate for increased protections for municipalities, similar to those provided in other jurisdictions, for municipalities who wish to record their in camera/closed session meetings; it being noted that the Corporate Services Committee received a report entitled “Audio Recording of Municipal Council and Standing Committees In Closed Session Meetings”.

Motion Failed

Motion Failed

15.   ADDED - PUBLIC

SUBMISSION - Ombudsman Investigation Letter

That the communication dated March 1, 2017 from M. Bird, Counsel, Ombudsman Ontario, regarding a complaint received with respect to the City of London’s decision to move City services to Citi Plaza, and the in-camera discussion about the move, BE RECEIVED.

Motion Passed

Motion Passed

16.   ADDED - COUNCIL

MEMBER SUBMISSION - Canadian Coalition of Municipalities Against Racism and Discrimination

That the application of Councillor H.L. Usher to the Canadian Coalition of Municipalities Against Racism and Discrimination (CCMARD) for its two-year pilot project of an Advisory Committee for the organization, BE SUPPORTED by the Municipal Council; it being noted that there are no anticipated costs for the municipality related to membership on this Advisory Committee.

Motion Passed

Motion Passed

17.   ADDED – COUNCIL MEMBER SUBMISSION - VERBAL

– Start Time of Corporate Services Committee Meetings

That the City Clerk BE DIRECTED to bring forward the necessary amendments to the Council Procedure By-law A-50, as amended, to amend the start time for future regularly scheduled meetings of the Corporate Services Committee to 12:30 PM, instead of the current 12:00 PM.

Motion Passed

Motion Passed