April 4, 2017, at 4:03 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:03 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

Councillor S. Turner discloses a pecuniary interest in clause 14 of the 4th Report of the Community and Protective Services Committee, having to do with the Open Air Burning By-law, as he is an employee of the Middlesex-London Health Unit.   Councillor P. Hubert discloses a pecuniary interest in clauses 4 and 5 and of 4th Report of the Community and Protective Services Committee, having to do with Ontario Works employment innovations and Ontario Works employment assistance purchase of services agreements, respectively, by indicating that he is the Executive Director and Chief Executive Officer of a social services agency that does business with Ontario Works and also has a purchase of service agreement with Ontario Works.  Councillor P. Hubert further discloses a pecuniary interest in clause 5 of the 12th Report of the Corporate Services Committee, having to do with the 2016 Compliance Report in accordance with the Procurement of Goods and Services Policy, by indicating that he is the Executive Director and Chief Executive Officer of a social services agency that does business with Ontario Works and also has a purchase of service agreement with Ontario Works.   Councillor P. Squire discloses a pecuniary interest in clause 13 of the 12th Report of the Corporate Services Committee, having to do with an appointment to the London Police Services Board, by indicating that one of the candidates was involved with his election campaign.

II.   RECOGNITIONS

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COUNCIL, IN

CLOSED SESSION

Moved by Councillor M. van Holst

Seconded by Councillor S. Turner

Approve that Council rise and go into Council, In Closed Session, for the purpose of considering the following:

Motion Passed

Motion Passed

The Council rises and goes into the Council, in Closed Session, at 4:10 PM, with Mayor M. Brown in the Chair and all Members present except Councillors M. Cassidy, A. Hopkins, T. Park, P. Squire, H.L. Usher and J. Zaifman.   Councillor P. Squire enters the meeting at 4:14 PM.   The Council, In Closed Session, rises at 4:33 PM and Council reconvenes at 4:35 PM, with Mayor M. Brown in the Chair and all Members present except Councillors M. Cassidy, A. Hopkins, H.L. Usher, T. Park and J. Zaifman.

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE TENTH MEETING HELD ON MARCH 21, 2017.

Moved by Councillor P. Hubert

Seconded by Councillor B. Armstrong

Approve the Minutes of the Tenth Meeting held on March 21, 2017.

Motion Passed

Motion Passed

VI.   COMMUNICATIONS

AND PETITIONS

Moved by Councillor M. van Holst and seconded by Councillor B. Armstrong

Approve receipt and referral of the following communications, as noted on the Agenda:

1.   Lease of Office Space – Lease Assignment

and Equipment Purchase – 1021 Wonderland Road South

That, as a procedural matter pursuant to Section 239(6) of the Municipal Act, 2001, the following recommendation be forwarded to City Council for deliberation and a vote in public session:   That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and Acting City Manager, with the review and concurrence of the Managing Director, Development & Compliance Services and Chief Building Official, and the Chief Municipal Law Enforcement Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the lease of office space at 1021 Wonderland Road South, Unit # C:   a)         the Lease Assignment Agreement, inclusive of the lease that is being assigned, attached hereto as Schedule “B”, between the City and 2004145 Ontario Limited and Wonderland Animal Hospital Professional Corporation BE APPROVED;   b)         the Bill of Sale, attached hereto as Schedule “C”, payable one time to the Tenant associated with unamortized leasehold improvements, equipment and supplies, BE APPROVED; and   c)         the financing for this acquisition BE APPROVED as set out in the Source of Financing Report attached hereto as Appendix “A”.

2.   Property Acquisition – Warbler Woods ESA

That, as a procedural matter pursuant to Section 239(6) of the Municipal Act, 2001, the following recommendation be forwarded to Council for deliberation and a vote in public session:   That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and Acting City Manager, on the advice of the Manager of Realty Services, the following actions be taken with respect to the land owned by Sifton Properties Limited, located to the south of the intersection of Oxford Street West and Commissioners Road West, containing an area of approximately 25.87 acres, being comprised of Part of Lots 49 and 50, Concession B, as shown on the reference plans attached hereto as Appendix “C”,:   a)         the offer submitted by Sifton Properties Limited (the “Vendor”) to sell to the City the subject properties at a purchase price of $232,800.00 BE ACCEPTED, subject to the following conditions:   i)          the City agreeing to pay the Vendor’s reasonable legal costs, including fees, disbursements and applicable taxes, to complete this transaction, subject to assessment;   ii)         the City having thirty (30) days to satisfy itself as to the environmental conditions of the subject properties, and   b)         the financing for this acquisition BE APPROVED as set out in the Source of Financing Report attached hereto as Appendix “A”.

3.   City Manager Appointment

That, as a procedural matter pursuant to Section 239 (6) of the Municipal Act, 2001, the following recommendation be forwarded to Council for deliberation and a vote in public session:   a)            Martin Hayward BE APPOINTED City Manager effective March 21, 2017; and   b)            the Civic Administration BE DIRECTED to take any actions necessary to effect the appointment of Mr. Hayward as City Manager.

Motion Passed

Motion Passed

4.   Potential Establishment of an Urban

Indigenous People’s Advisory Committee

That the Civic Administration BE DIRECTED to consult with local indigenous governments and organizations with respect to the establishment of an Urban Indigenous People’s Advisory Committee; it being noted that the Strategic Priorities and Policy Committee received the attached communication dated April 3, 2017, from Councillor T. Park, with respect to this matter.

Motion Passed

Motion Passed

Moved by Councillor P. Hubert

Seconded by Councillor M. van Holst

Approve clauses 1 to 3.

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS

Moved by Councillor P. Hubert

Seconded by Councillor V. Ridley

Approve that pursuant to section 6.4 of the Council Procedure By-law, the order of business be changed to permit consideration of clause 12 of the 6th Report of the Civic Works Committee, having to do with the 5th Report of the Rapid Transit Implementation Working Group, at this time.

Motion Passed

Motion Passed

12.   100in1 Day London

.That the delegation and attached presentation from N. St. John and W. Kinghorn with respect to the 100in1 Day London event, BE RECEIVED; it being noted that the individual Councillors were asked to assist in the promotion of this initiative, and the associated individual events

6.   Municipal Golf - 

Agreement with Ultimate Golf Club (formerly London Golf Club) (Relates to Bill No. 138)

That, on the recommendation of the Managing Director of Parks & Recreation, with respect to the use of third party re-sellers to assist with revenue generation for the London Municipal Golf System, the revised proposed by-law, as included on the Added Community and Protective Services Committee Agenda for the meeting held on March 28, 2017, BE INTRODUCED at the Municipal Council Meeting to be held on April 4, 2017 to:   a)            approve the Agreement between The Corporation of the City of London and Ultimate Golf Club Inc. for the purchase of blocks of 1850 transferable daily golf spots for use by members of the Ultimate Golf Club Inc. at the Municipal Golf Courses during restricted days and times during the 2017 playing season at a price of $50,000 plus applicable taxes;   b)            authorize the City Manager, and his or her written designate and the           Managing Director of Parks and Recreation, and his or her written designate, severally, to approve such further documents, including further agreements with 3rd party golf re-sellers, that are consistent with the requirements contained in the above-noted agreement do not require additional funding or are provided for in the current budget and that do not increase the indebtedness of The Corporation of the City of London; and,   c)            authorize the Mayor and the City Clerk to execute the above-noted Agreements. (2017-R05D)

7.   London Majors

Baseball - Licence Agreement for use of Labatt Park (Relates to Bill No. 139)

That, on the recommendation of the Managing Director of Parks & Recreation, the proposed by-law, appended to the staff report dated March 28, 2017, BE INTRODUCED at the Municipal Council meeting to be held on April 4, 2017, to:   a)         approve a Licence Agreement between The Corporation of the City of       London and London Majors Baseball Corporation for non-exclusive use of Labatt Park for the period of April 15, 2017 to October 31, 2018;   b)         authorize the Managing Director of Parks and Recreation, or designate,     to approve such further other documents, including agreements, that may        be required in furtherance of the licence agreement that are:   i)          consistent with the requirements contained in the Agreement; ii)         that do not require additional funding or are provided for in the City’s current budget; and iii)         that do not increase the indebtedness or liabilities of The Corporation of the City of London, subject to prior review and approval by the City Solicitor; and,   c)         authorize the Managing Director of Parks and Recreation, or designate, to execute any agreements approved under a) or b) above. (2015-R05)

Motion Passed

Motion Passed

8.   London’s

Homelessness Prevention System - Homelessness Partnering Strategy - Homeless Individuals and Families Information System - Community Coordinator Funding Agreement (Relates to Bill No. 140)

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the proposed by-law, as appended to the staff report dated March 28, 2017, BE INTRODUCED at the Municipal Council meeting to be held on April 4, 2017, to:   a)         approve the Funding Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Canada, as represented by the Federal Minister of Employment and Social Development Canada, for one-time funding in the amount of $80,000 under the Homelessness Partnering Strategy;   b)         authorize the Managing Director of Neighbourhood, Children and Fire Services, or designate, to undertake all the administrative acts that are necessary in connection with the Funding Agreement approved under section a) above; and,   c)         authorize the Mayor and the City Clerk to execute the above-noted Funding Agreement. (2017-S14)

That the following actions be taken with respect to the 2nd and 3rd Reports of the Accessibility Advisory Committee from its meetings held on February 23, 2017 and March 23, 2017:   a)         the following actions be taken with respect to the 2nd Report of the Accessibility Advisory Committee:   i)              that Civic Administration BE REQUESTED to work with the Accessibility Advisory Committee in exploring and evaluating all options for captioning all City Council and Standing Committee meeting videos;   ii)             that the attached 2017 Accessibility Advisory Committee Work Plan BE FORWARDED to the Municipal Council for consideration; and,   iii)         clauses 1 to 4, 6 to 12, and 14, BE RECEIVED;   b)         the following actions be taken with respect to the 3rd Report of the Accessibility Advisory Committee:   i)              that Civic Administration BE REQUESTED to provide references/connections or copies of technical drawings that outline field construction details (such as dimensional profiles for changes in elevations) that may be applicable to the accessibility design features of sidewalks and street access routes to the Built Environment and Facilities Sub-Committee;   ii)         that Jacqueline Madden BE APPOINTED as the Accessibility Advisory Committee representative on the Local Advisory Committee of the Conservation Master Plan (CMP) for the     Medway Valley Heritage Forest, Environmentally Significant Area  (MVHF ESA); and,   iii)         that clauses 1 to 4, 6 to 10, and 12 to 13, BE RECEIVED; and,   c)         the Civic Administration BE DIRECTED to provide an update with respect to closed captioning at the April 25, 2017 Community and Protective Services Committee meeting.

10.   2nd and 3rd 

Reports of the Community Safety and Crime Prevention Advisory Committee

That the following actions be taken with respect to the 2nd and 3rd Reports of the Community and Crime Prevention Advisory Committee from its meetings held on February 22, 2017 and March 23, 2017:   a)         the following actions be taken with respect to the 2nd Report of the Community and Crime Prevention Advisory Committee (CSCP):   i)          that the following actions be taken with respect to the 2017 Community Safety Week:   A)        the proposed activities for 2017 Community Safety Week, as appended to the 2nd Report of the CSCP, BE APPROVED; it being noted that Community Safety Week activities are still being organized; B)        a budget of up to $1,500 BE APPROVED for expenditures; it being noted that the CSCP has sufficient funds in its 2017 Budget to accommodate this request; C)        the Civic Administration BE REQUESTED to assist with the design and printing of brochures; D)        the Civic Administration BE REQUESTED to provide the Community Safety and Crime Prevention Advisory Committee with the City of London logo for inclusion on brochures; E)        the City Clerk BE REQUESTED to forward the attached communication from L. Norman and L. Steel, on behalf of the CSCP, to the Municipal Council Members; and, F)         the Planning Committee Working Group Report from its meeting held on February 9, 2017, BE RECEIVED;   ii)         that the following actions be taken with respect to the 2016 and 2017 CSCP Work Plans:   A)        the attached, revised, 2016 Work Plan BE PROVIDED to the Municipal Council for information; and, B)        consideration of the 2017 CSCP Work Plan BE POSTPONED to the next meeting;   iii)         that the City Clerk BE REQUESTED to amend the Community Safety and Crime Prevention Advisory Committee Terms of Reference to include Alternate Members for the following Voting organizations:   -           Thames Valley District School Board; -           London District Catholic School Board; -           Thames Valley Council of Home & School Associations; -           London District Catholic School Council; -           Neighbourhood Watch London – Board of Directors; -           London and Area Council of Women; -           Traffic Safety Education Committee (Safety Village); and, -           Child Safety Middlesex London; and,   iv)        clauses 1 to 4, 6 to 8, 10 and 11, BE RECEIVED;   b)         the following actions be taken with respect to the 3rd Report of the CSCP:   i)            that the following actions be taken with respect to the 2017 Community Safety Week proposed activities:   A)       the proposed draft Community Safety Week activities poster as appended to the 3rd Report of the CSCP BE AMENDED to include the dates of the Student Social Media Award Ceremony, the Car Seat Safety event and the Public Input Session; B)       the above-noted poster BE APPROVED in principle, it being noted that event locations need to be confirmed and additional details are required; C)       that the following request to the Civic Administration BE REFERRED for consideration:   -                     the attached proposed draft Online Survey BE APPROVED in principle; it being noted that the survey questions will be revised and be considered for approval at the April 27, 2017 Community Safety and Crime Prevention Advisory Committee meeting; and,   D)       the Minutes from the March 10, 2017 Community Safety and Crime Prevention Advisory Committee Safety Week 2017 Planning Committee, BE RECEIVED; and,   ii)         clauses 1 to 4 and 6, BE RECEIVED.

11.   Housing and ODSP

Residents

That Civic Administration BE REQUESTED to include in the anticipated report regarding the Housing Stability Bank, potential changes that can be made to that loan program, including but not limited to grants and grants/loan hybrid; it being noted that the Community and Protective Services Committee heard a delegation and received the attached presentation from R. Illingworth with respect to this matter

5.   Renewal of Ontario

Works Employment Assistance Purchase of Services Agreements (Relates to Bill No. 137)

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the renewal of Ontario Works Employment Assistance Purchase of Services Agreements:   a)         the proposed by-law related to amending the purchase of service agreement for Ontario Works Employment Assistance Services, as appended to the staff report dated March 28, 2017, BE INTRODUCED at the Municipal Council meeting to be held on April 4, 2017, to:   i)          approve the Amending Agreement to be entered into between The Corporation of the City of London and each of the following twelve corporations:   -           College Boreal; -           Daya Counselling Centre; -           Goodwill Industries, Ontario Great Lakes; -           Hutton House Association for Adults with Disabilities; -           LEADS Employment Services London Inc.; -           Literacy Link South Central; -           Nokee Kwe Occupational Skill Development Inc.; -           Pathways Skill Development & Placement Centre; -           March of Dimes, Rehabilitation Foundation for the Disabled; -           The London Community Small Business Centre; -           WIL Counselling and Training for Employment; -           Youth Opportunities Unlimited – London and Middlesex; as appended to the above-noted by-law as Schedule A;   ii)         authorize the Mayor and the City Clerk to execute the above-noted Agreements; and,   b)         the Civic Administration BE DIRECTED to report back to the Community and Protective Services Committee with respect to the diversity of the boards for the above-noted corporations included in the Amendment to Purchase of Service Agreement for Ontario Works Employment Assistance Services. (2017-S04)

Motion Passed

Motion Passed

9.   Contract Award:

Tender No. 17-11 -  2017 Infrastructure Lifecycle Renewal Program - Contract 2: St. George Street, Cheapside Street and Bridport Street

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Lifecycle Renewal Program, Contract 2: St. George Street, Cheapside Street and Bridport Street Reconstruction Project:   a)         the bid submitted by Omega Contractors Inc. (Omega), at its tendered price of $3,474,842.47, excluding H.S.T., for the 2017 Infrastructure Lifecycle Renewal Program, Contract 2 project, BE ACCEPTED; it being noted that the bid submitted by Omega, was the lowest of eight bids received and meets the City’s specifications and requirements in all areas;   b)         Spriet Associates London Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $286,825.00, including contingency, excluding H.S.T.; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, it being noted that this firm completed the engineering design for this project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix ‘A’;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-11); and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

13.   Community Diversity

and Inclusion Strategy (CDIS) Update

That, on the recommendation of the Director, Community and Economic Innovation, on behalf of the Community Diversity and Inclusion Strategy Steering Committee, the steps outlined in the staff report, dated March 28, 2017, with respect to the Community Diversity and Inclusion Strategy (CDIS) Update BE ENDORSED as the process for finalizing the CDIS; it being noted that the final CDIS will be presented to Council in July, 2017; it being further noted that the Community and Protective Services Committee heard a delegation and received the attached presentation from K. Graham, Director, Community and Economic Innovation, R. Hussein and J. Antone, related to this matter. (2017-S15)

14.   Open Air Burning

By-law

That the delegation requests by C. Oglan, D. McMillan, A. Hyslop and R. Astles, with respect to a Ban on Outdoor Wood Burning, BE APPROVED to be heard at the April 25, 2017 meeting of the Community and Protective Services Committee. (2017-P01)

Motion Passed

Motion Passed

Moved by Councillor P. Hubert

Approve clauses 1 and 2

15.   Deferred Matters

List

That the March 2017 Deferred Matters List for the Community and Protective Services Committee BE RECEIVED.

17.   Deferred Matters

List

That the Civic Administration BE DIRECTED to update the Deferred Matters List to remove any items that have been addressed by the Civic Administration.

Motion Passed

Motion Passed

16.   Youth Subsidized

Bus Passes (13 to18 years of age)

That the Civic Administration BE DIRECTED to bring forward for consideration and discussion at a joint meeting of the City of London and the Thames Valley District School Board Liaison Committee and the City of London and London District Catholic School Board Liaison Committee regarding a potential subsidized bus pass for City of London youth between 13 to 18 years of age.

Motion Passed

Motion Passed

Moved by Councillor B. Armstrong

Approve clauses 4 and 5.

IX.   ADDED

REPORTS

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

Councillor J. Morgan enquires about when the review of the City of London’s incentive programs will be completed and reported upon to the Municipal Council.  The Managing Director, Planning and City Planner advises that the review was on track and that the Civic Administration is expecting to report back to the Planning and Environment Committee on April 24, 2017.   Councillor B. Armstrong enquires if the Mayor would send a letter of congratulations, on behalf of the Municipal Council, to the Vimy Ridge Legion for a very successful celebration of the 100th Anniversary of Vimy Ridge.  The Mayor advises that he would be most happy to do so.

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor S. Turner

Seconded by Councillor B. Armstrong

Approve Introduction and First Reading of Bill No. 137.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Second Reading of Bill No. 137.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor J. Helmer

Approve Third Reading and Enactment of Bill No. 137.

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor V. Ridley

Approve Introduction and First Reading of Bill No.’s 136 and 138 to 155 (including the revised Bill No. 141).

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor S. Turner

Approve Second Reading of Bill No.’s 136 and 138 to 155 (including the revised Bill No. 141).

Motion Passed

Motion Passed

Moved by Councillor S. Turner

Seconded by Councillor M. van Holst

Approve Third Reading and Enactment of Bill No.’s 136 and 138 to 155 (including the revised Bill No. 141).

Motion Passed

Motion Passed

XIV.   ADJOURNMENT