April 11, 2017, at 4:00 PM
Present:
M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire, J. Martin (Secretary)
Also Present:
J. Helmer, J. Morgan; U. DeCandido, A. Dunbar, O. Katolyk, J. Lucas, D. MacRae, S. Maguire, M. Ribera, L. Rowe, K. Scherr, E. Soldo, J. Stanford
1. Disclosures of Pecuniary
Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. STAFF REPORT -
Contract Award: Tender No. 17-20 - 2017 Infrastructure Renewal Program - Balmoral Avenue, Brant Street and Durham Street Reconstruction Project
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program Balmoral Avenue, Brant Street, and Durham Street Reconstruction Project: a) the bid submitted by Omega Contractors Inc. at its tendered price of $3,016,406.94, excluding H.S.T., for the 2017 Infrastructure Renewal Program Contract 8, Balmoral Avenue, Brant Street, and Durham Street Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by Omega Contractors Inc. was the lowest of four bids received and meets the City’s specifications and requirements in all areas; b) Archibald, Gray & McKay Engineering Ltd. (AGM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $219,340.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project; c) the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report date April 11, 2017 as Appendix ‘A’; d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; e) the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-20); and, f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-T04)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
3. STAFF REPORT -
Amendments to the Traffic and Parking By-law
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to the Traffic and Parking By-law (P.S.-113): a) the attached revised proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on April 18, 2017 for the purpose of amending the Traffic and Parking By-law (P.S.-113); it being noted that the proposed revised by-law reflects the changes as contained in the attached revised Appendix ‘A’, together with the deletion of No Parking at Sorrel Road and Kaladar Drive; and, b) the proposed by-law, appended to the staff report dated April 11, 2017 as Appendix ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on April 18, 2017, for the purpose of amending the Traffic and Parking By-law (P.S.-113) in order to implement a two-way designation to Saunby Street from Wharncliffe Road N to Irwin Street; it being noted that the Civic Works Committee received a submission dated December 4, 2016, and a verbal delegation from K. Fogarty, 1275 Sorrel Road outlining the information contained in his written submission with respect to no parking at Sorrel Road and Kaladar Drive. (2017-T08)
Motion to Approve.
Motion Passed
Vote:
Yeas: Nays: M. van Holst P. Squire (1) B. Armstrong P. Hubert V. Ridley (4)
Motion Passed
Motion to Approve the delegation request by K. Fogarty.
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
4. STAFF REPORT -
Contract Price Increase: Tender No. T16-21 - Infrastructure Renewal Program Contract 4 - McCormick Area Reconstruction
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the McCormick Area Reconstruction works: a) the McCormick Area Reconstruction (Tender T16-21) contract value with Bre-Ex Limited BE INCREASED by $310,000.00 to $3,385,067.28, excluding H.S.T., in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 11, 2017 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and, d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-A05)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
5. STAFF REPORT -
Contract Extension: Tender 14-116 - Supply and Installation of Sewer Lines - Cured in Place Pipe (CIPP)
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Supply and Installation of Sewer Liners – Cured in Place Pipe: a) the contract with Insituform Technologies Limited for the supply and installation of sewer liners BE EXTENDED to February 28, 2018 for the contract price of $4,045,808.84, excluding H.S.T.; it being noted that the existing contract includes an option to extend; b) the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and, d) the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2017-A05)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
6. STAFF REPORT - 2019
Transportation Development Charge Background Study - Appointment of Consulting Engineer
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2019 Development Charge Background Study: a) IBI Group, BE APPOINTED consulting engineers to complete the project, in the amount of $233,670.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; b) the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated April 11, 2017 as Appendix ‘A’; c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; d) the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and, e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-T10)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
7. STAFF REPORT - 2016
Annual and Summary Report for the Lake Huron and Elgin Area Primary Water Supply Systems, and Elgin-Middlesex Pumping Station
That, on the recommendation of the Director, Water and Wastewater, the 2016 Annual and Summary Reports for the Lake Huron and Elgin Area Primary Water Supply Systems, and the Elgin-Middlesex Pumping Station BE RECEIVED for information. (2017-E08)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
8. STAFF REPORT -
Execution of Contribution Amending Agreements with the Government of Ontario for the Help Clean Water Initiative
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated April 11, 2017 BE INTRODUCED at the Municipal Council meeting of April 18, 2017, to authorize the execution of a Contribution Amending Agreement for the Huron-Elgin-London Project Clean Water (HELP Clean Water) initiative with the Government of Ontario by The Corporation of the City of London, on its own behalf and on behalf of the Lake Huron Primary Water Supply System and the Elgin Area Primary Water Supply System in the City’s capacity as Administering Municipality, as authorized by the respective Boards of Management. (2017-E08)
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
9. STAFF DELEGATION -
B. Nourse, Environmental Service Engineer - 2016 Renew London Infrastructure Post Construction Overview Report
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the 2016 Renew London Infrastructure Post Construction Overview Report BE REFERRED to the May meeting of the Civic Works Committee in order for the Civic Administration to include additional detail with respect to this matter. (2017-T10)
Motion Passed
Vote:
Yeas: Nays: M. van Holst V. Ridley (1) B. Armstrong P. Hubert P. Squire (4)
Motion Passed
10. (ADDED) REQUEST FOR
DELEGATION STATUS - M. Luce - Idling Control By-law
That it BE NOTED that the Civic Works Committee declined the request by M. Luce for delegation status regarding the City of London’s Idling Control By-law.
Motion to Approve the delegation request by M. Luce.
Motion Failed
Vote:
Yeas: Nays: M. van Holst P. Hubert B. Armstrong (2) V. Ridley P. Squire (3)
Motion Failed
Motion to Approve the delegation request by M. Luce.
Motion Passed
Vote:
Yeas: Nays: M. van Holst P. Hubert B. Armstrong P. Squire (2) V. Ridley (3)
Motion Passed
Motion to Reconsider the decision to approve the delegation request by M. Luce.
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
11. Deferred Matters
List
That the Civic Works Committee Deferred Matters List, as at April 4, 2017, BE RECEIVED.
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
12. (ADDED) DELEGATION
- A. Stratton - 4th Report of the Transportation Advisory Committee
That the 4th Report of the Transportation Advisory Committee, and the associated delegation, BE REFERRED to the next meeting of the Civic Works Committee to allow additional time to review and consider the proposed 2017 Work Plan.
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
13. (ADDED) ENQUIRY – Councillor B. Armstrong
That it BE NOTED that Councillor B. Armstrong enquired about what authority the City has to require drive-through establishments to provide garbage receptacles.
14. (ADDED) - Potential Program to Downsize
Water Meters
That the Civic Administration BE REQUESTED to review and report back with respect to a potential program to downsize water meters at no cost to the owner where the property owner has been paying for an oversized water meter since 2013.
Motion Passed
Vote:
Yeas: M. van Holst B. Armstrong P. Hubert V. Ridley P. Squire (5)
Motion Passed
The meeting adjourned at 5:21 PM.