June 13, 2017, at 4:04 PM

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The Council meets in Regular Session in the Council Chambers this day at 4:04 PM.

I.   DISCLOSURES

OF PECUNIARY INTEREST

II.   RECOGNITIONS

III.   REVIEW OF

CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV.   COUNCIL, IN

CLOSED SESSION

Moved by Councillor J. Helmer

Seconded by Councillor M. Cassidy

Approve that Council rise and go into Council, In Closed Session for the purpose of considering the following matters:

V.   CONFIRMATION

AND SIGNING OF THE MINUTES OF THE SEVENTEENTH MEETING HELD ON MAY 30, 2017

Moved by Councillor B. Armstrong

Seconded by Councillor J. Helmer

Approve the Minutes of the seventeenth meeting held on May 30, 2017.

VI.   COMMUNICATIONS

AND PETITIONS

VII.   MOTIONS OF

WHICH NOTICE IS GIVEN

VIII.   REPORTS (Continued)

12.   Mud Creek

Subwatershed Schedule B - Municipal Class Environmental Assessment Notice of Completion

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Mud Creek Subwatershed Municipal Class Environmental Assessment:   a)         the preferred servicing Alternative 4.2 BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;   b)         a Notice of Completion BE FILED with the Municipal Clerk; and,   c)         the Municipal Class Environmental Assessment Schedule B project file for the Mud Creek Subwatershed BE PLACED on public record for a 30-day review period;   it being noted that the Civic Works Committee received the attached presentation from S. Chambers, Division Manager, Stormwater Engineering, with respect to this matter.  (2017-E05)

5.   Consideration for Appointment to the London Public

Library Board

1.   Disclosures of Pecuniary Interest

2.   2018 Budget Schedule

3.   London & Middlesex Housing Corporation – 2016

Annual Meeting of the Shareholder Annual Resolutions

Moved by Councillor V. Ridley

Seconded by Councillor M. Cassidy

Approve that clause 3 be amended in part b) to read as follows:   b)         on the recommendation of the City Manager, the proposed attached revised by-law BE INTRODUCED at the Municipal Council Meeting to be held on June 13, 2017 to:   i)          ratify and confirm the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation, attached as Schedule “A” to the by-law; and,   ii)         authorize the Mayor and the City Clerk to execute the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation, attached as Schedule “A” to the by-law.

Motion Passed

Motion Passed

Moved by Councillor V. Ridley

Seconded by Councillor H.L. Usher

Approve clause 3, as amended.

Motion Passed

Motion Passed

Moved by Councillor V. Ridley

Approve clauses 1, 2 and 4 to 9.

4.   Housing Development Corporation, London – 2016 Annual

Meeting of the Shareholder Annual Resolutions

6.   Consideration of Additional Interviewees for

Appointment to the London Hydro Inc. Board of Directors

7.   2nd Report of the Governance Working Group

9.   Ranked

Ballot - Discussion

Motion Passed

Motion Passed

Moved by Councillor V. Ridley

Seconded by Councillor J. Helmer

Approve that progress be noted on the matters discussed in the Council in Closed Session.

Motion Passed

Motion Passed

10.   Clean Water and

Wastewater Fund - Single Source Purchase of Odour Control, Air Handling and Heat Recovery Units for  Wastewater Facilities

Purchase of new HVAC and odour control units

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source purchase of odour control, heat recovery and air handling units for various wastewater facilities:   a)         the price submitted by Applied Energy Systems of $1,977,580.00, including contingency and excluding H.S.T., for the supply of three (3) integrated odour control systems and five (5) standalone odour control units, BE ACCEPTED; it being noted that this is a single source purchase in accordance with Sections 7.4 and 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;   d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this approval; and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07)

8.   Rapid

Transit Implementation Working Group

11.   Clean Water and

Wastewater Fund - Purchase of Major Organic Rankine Cycle System Components for Power Generation at the Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to purchase of an Organic Rankine Cycle (ORC) System Power Unit and Heat Exchanger:   a)         ORC System Power Unit;   i)          the proposal submitted by Turboden, S.r.l., for the purchase of an ORC Power Unit at a quoted price of $2,800,000.00, including contingency and excluding H.S.T., BE APPROVED in accordance with Sections 12.2 b) and 12.4 of the City of London’s Procurement of Goods and Services Policy;   ii)         the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix ‘A’;   iii)         the approval given herein BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions to the satisfaction of the Managing Director, Environmental and Engineering Services and City Engineer, and,   iv)        the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,   b)         ORC System Heat Exchanger;   i)              the price submitted by Arvos Schmidtsche Schack LLC for the single source purchase of an ORC system Heat Exchanger and ancillary components at a total price of $1,100,000.00, including contingency and excluding H.S.T., BE APPROVED in accordance with sections 7.4 and 14.4 e) of the City of London’s Procurement of Goods and Services Policy;   ii)         the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix ‘A’;   iii)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and,   iv)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07)

13.   Clean Water and Wastewater

Fund -  Appointment of Consulting Engineers for the 2017 Projects for Stormwater Engineering

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consulting engineers for the 2017 Clean Water and Wastewater Fund projects related to stormwater management:   a)         Ecosystem Recovery Inc. BE APPOINTED consulting engineers to carry out services for the Urban Waterways Study, in the total amount of $200,000.00, including contingency and excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;   b)         Aquafor Beech Limited BE APPOINTED consulting engineers to carry out the functional design of the Dingman Creek Stream Naturalization and Corridor Enhancement Works, in the total amount of $200,000.00, including contingency and excluding H.S.T., in accordance with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers,  and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix ‘A’;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the works; and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-A05)

14.   2016 Renew London

Infrastractructure Post Construction Overview Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated June 7, 2017, with respect to the 2016 Renew London Infrastructure Post Construction Program, BE RECEIVED for information. (2017-T04)

15.   Clean Water and

Wastewater Fund  -  Irregular Result   -  Arva Pumping Station Optimization and Energy Efficiency Study

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Arva Pumping Station Optimization and Energy Efficiency Study:   a)         the bid submitted by AECOM Canada Ltd in the amount of $179,468.00, excluding H.S.T.,  BE APPROVED in accordance with Section 19.4(c) of the City of London’s Procurement of Goods and Services Policy;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,   d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

16.   Infrastructure

Canada – Phase One Investments -  Clean Water and Wastewater Fund – Approved Projects (Relates to Bill No. 256)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Financial Planning and Policy, the following actions be taken with respect to the execution of the Transfer Payment Agreement (TPA) for the Clean Water and Wastewater Fund (CWWF) (Ontario):   a)         the proposed by-law appended to the staff report dated June 7, 2017 as Appendix ‘A’, BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to:             i)          authorize and approve the Transfer Payment Agreement (TPA) for the Clean Water and Wastewater Fund (CWWF) (Ontario) between Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure for the Province of Ontario and The Corporation of the City of London, substantially in the form attached as Schedule A to the by-law and to the satisfaction of the City Solicitor; it being noted that the Province of Ontario is currently finalizing the Agreement;             ii)         authorize the Mayor and the City Clerk to sign the Transfer Payment Agreement authorized and approved in a) i), above; and,   iii)        authorize the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, or designate, to execute any financial reports required as a condition of the Transfer Payment Agreement authorized and approved in a) i) above;   b)         the list of projects approved for funding under the CWWF program, appended to the staff report dated June 7, 2017 as Appendix ‘B’, BE RECEIVED for information; it being noted that the City of London was approved for $38,300,000.00 worth of projects, with funding of $18,700,000.00 from the Federal government, $9,350,000.00 from the Province of Ontario, $9,350,000.00 from the City of London and $900,000.00 from the Independent Electricity System Operators (IESO); and,   c)         the Civic Administration BE AUTHORIZED to increase the Ten Year Capital Plan (2016-2025) by $400,000.00 for Water and by $7,300,000.00 for Wastewater and Treatment, in order to reflect projects that have been approved by the Federal Government under CWWF; it being noted that there is a reduced reliance/drawdown on Water and Wastewater and Treatment reserve funds of $20,400,000.00 as a result of recognizing CWWF funding.  (2017-E08)

17.   Clean Water and

Wastewater Fund Contract Award -   2017 Infrastructure Renewal Program -  Frances Street, Margaret Street and Ethel Street Reconstruction

That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions BE TAKEN with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Frances Street, Margaret Street and Ethel Street Reconstruction Project:   a)         the bid submitted by 2376378 Ontario Corp (CH Excavating (2013)) at its tendered price of $3,479,489.16, excluding HST, for the 2017 Infrastructure Renewal Program Contract 18, Frances Street, Margaret Street and Ethel Street Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013), was the lowest of three bids received and meets the City’s specifications and requirements in all areas;   b)         Archibald, Gray & McKay Engineering Limited (AGM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $280,245.00 excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;   c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix “A”;   d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-52); and   f)         the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07)

20.   Veresen District

Energy Partnership - Municipal Access Agreement (Relates to Bill No. 257)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix ‘A’, BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to approve the Municipal Access Agreement between The Corporation of the City of London and Veresen District Energy Partnership, substantially in the form appended to the staff report and to the satisfactory of the City Solicitor and authorize the Mayor and the City Clerk to execute the Municipal Access Agreement on behalf of the municipality.  (2017-L04A)

21.   6th Report of the

Cycling Advisory Committee

23.   Deferred Matters

List

24.   Councillor

Submission - V. Ridley - Vision Zero

That the Civic Administration BE DIRECTED to report back to the Civic Works Committee with an overview of cities who have adopted Vision Zero and what their best practices are in terms of speeding on local streets.

18.   Overnight  Parking

2016/2017 Experience

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to overnight parking:   a)            the Civic Administration BE DIRECTED to continue the existing overnight parking program which commenced in September 2016; and,   b)            the staff report dated June 7, 2017, with respect to this matter, BE RECEIVED.  (2017-T02)

Motion Passed

Motion Passed

19.   Staff Resourcing to

Meet the Demands of the Clean Water and Waste Water Fund Program

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the City Manager, the following actions be taken with respect to staff resources for workload increases due to the Clean Water and Wastewater Fund program:   a)         the Civic Administration BE DIRECTED to initiate the increases in the staff complement in 2017 in accordance with this report; it being noted that temporary funding can be accommodated within existing operating and capital budgets;   b)         the Civic Administration BE DIRECTED to include in the 2018 Annual Budget Update amendments resulting from the proposed staffing increases;   c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary to give effect to these recommendations; and,   d)            the City Manager or delegate BE DIRECTED to begin consultation with City of London Unions and Management, and to report back to the appropriate committee with respect to opportunities to create more flexible work arrangements, including opportunities for employees to primarily work at home, with shared space available on an as needed basis.  (2017-E08)

Motion Passed

Motion Passed

22.   A. Stratton, Chair,

TAC - 6th Report of the Transportation Advisory Committee

Moved by Councillor M. van Holst

Seconded by to Approve

the following actions be taken with respect to the 6th Report of the Transportation Advisory Committee, from its meeting held on May 23, 2017:   a)         the Transportation Advisory Committee (TAC) Terms of Reference BE REFERRED to the Civic Administration to review and report back to the Civic Works Committee with respect to a review of the overlapping of Advisory Committee mandates of the Cycling Advisory Committee and the Transportation Advisory Committee;   b)         the attached 2017 Transportation Advisory Committee work plan BE APPROVED; and,   c)         clauses 1 through 5 and clauses 8 through 11, BE RECEIVED;   it being noted that the Civic Works Committee heard a delegation from A. Stratton, Chair, TAC, with respect to this matter.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Approve clauses 1 to 8, excluding clause 5.

IX.   ADDED

REPORTS

X.   DEFERRED

MATTERS

XI.   ENQUIRIES

XII.   EMERGENT

MOTIONS

XIII.   BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Moved by Councillor M. van Holst

Seconded by Councillor H.L. Usher

Approve Introduction and First Reading of Bill No.’s 249 to 261, 263 to 265, the Added Bill No.’s 267 to 306, and the revised Bill No. 266.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Second Reading of Bill No.’s 249 to 261, 263 to 265, the Added Bill No.’s 267 to 306, and the revised Bill No. 266.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor J. Helmer

Approve Third Reading and Enactment of Bill No.’s 249 to 261, 263 to 265, the Added Bill No.’s 267 to 306, and the revised Bill No. 266.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Introduction and First Reading of Bill No. 262.

Motion Passed

Motion Passed

Moved by Councillor H.L. Usher

Seconded by Councillor M. Cassidy

Approve Second Reading of Bill No. 262.

Motion Passed

Motion Passed

Moved by Councillor M. van Holst

Seconded by Councillor B. Armstrong

Approve Third Reading and Enactment of Bill No. 262.

Motion Passed

Motion Passed

XIV.   ADJOURNMENT