September 26, 2017, at 4:02 PM

Original link

1.   Disclosures of

Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Amendments to the

Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated September 26, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on October 3, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113).  (2017-T08)

Motion Passed

Motion Passed

3.   Transport Canada

Grade Crossings Regulations and Railway Funding Applications

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the budget implications of implementing Transport Canada’s Grade Crossings Regulations compliance action BE FORWARDED for consideration as a business case as part of the next Multi-Year Budget process.  (2017-T06)

Motion Passed

Motion Passed

4.   Transit Rerouting

Off Dundas Street in Downtown

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated September 26, 2017, with respect to the planned rerouting of transit buses off Dundas Street in the Downtown core, BE RECEIVED for information.  (2017-T03)

Motion Passed

Motion Passed

5.   One River

Environmental Assessment Update: Agency Advisory Committee Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the One River Environmental Assessment Agency Advisory Committee Report: a)            the One River Environmental Assessment Agency Advisory Committee Report and Public Consultation Report appended to the staff report dated September 26, 2017, BE RECEIVED; and,   b)            the communication dated October 22, 2017, from R. Huber, Thames River Anglers Association, with respect to this matter, BE RECEIVED.  (2017-E21)

Motion Passed

Motion Passed

6.   Contract Award:

Tender No. T17-28 - Old Victoria Stormwater Management Facility No. 1 (ESSWM-OV1)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Old Victoria Stormwater Management Facility No. 1 project:   a)         the bid submitted by DeKay Construction (1987) Ltd., at its tendered price of $2,260,548.22, excluding H.S.T.,  BE ACCEPTED; it being noted that the bid submitted by DeKay Construction (1987) Ltd., was the lowest of four (4) bids received;   b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 26, 2017 as Appendix ‘A’;   c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;   d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. T17-28); and,   e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

Motion Passed

7.   Thames Sydenham

Source Water Protection Plan -  Renewal of Risk Management Services Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Thames Sydenham Region Source Protection Plan and the Risk Management Services Agreement with the Upper Thames River Conservation Authority:   a)            the update on the Thames Sydenham Region Source Water Protection Plan BE RECEIVED;   b)            the proposed by-law appended to the staff report dated September 26, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on October 3, 2017 to authorize the amendment to the agreement for the transfer of responsibility (Municipal Transfer Agreement) and to authorize the amendment to the agreement for the risk management services (Joint Risk Management Services Agreement) associated with the Source Water Protection Plan and to authorize the Mayor and the City Clerk to execute the Amendments to those Agreements substantially in the form attached as Schedule A and Schedule B to the proposed by-law and in a final form acceptable to the City Solicitor, in order to maintain the transfer of the responsibility of risk management to the Upper Thames River Conservation Authority and to maintain the services of staff at the Upper Thames River Conservation Authority in order to perform risk management duties; it being noted that these measures are necessary to fulfill a “standard of care” for our drinking water system and that all costs are able to be accommodated within existing budgets.  (2017-E08)

Motion Passed

Motion Passed

8.   Wastewater Pumping

Station Variable - Frequency Drive Replacements

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a split award for the supply, configuration, and installation of variable-frequency drives in the Adelaide, Berkshire, Hunt Club, Medway and Summercrest Pumping Stations:   a)         the price submitted by Hardie Industrial Services of $190,479.70, excluding H.S.T., to supply, configure and install variable-frequency drives at Berkshire and Medway pumping stations BE ACCEPTED;   b)         the price submitted by Selectra Incorporated of $227,790.10, excluding H.S.T., to supply, configure and install variable-frequency drives at Adelaide, Hunt Club and Summercrest pumping stations BE ACCEPTED;   c)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 26, 2017 as Appendix ‘A’;   d)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;   e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,   f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

Motion Passed

9.   Agreement Renewal -

Thames River Experimental Stream Science Facility at Adelaide Pollution Control Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a Consent to Enter Agreement with Western University:   a)            the proposed by-law appended to the staff report dated September 26, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on October 3, 2017 for the purpose of renewing a Consent to Enter Agreement substantially in the form attached and satisfactory to the City Solicitor to allow Western University to conduct research at the Adelaide Pollution Control Plant; and,   b)         the Mayor and the City Clerk BE AUTHORIZED to execute the Consent to Execute Agreement on behalf of the municipality.  (2017-E21)

Motion Passed

Motion Passed

10.   Municipal Waste

& Resource Materials Collection By-Law Amendments

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated September 26, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on October 3, 2017 to amend the Municipal Waste & Resource Collection By-law (WM-12) to:   a)            permit the collection of Christmas trees and other yard waste during a designated Green Week in January; and,   b)            update the definition of Garbage to remove the words ‘empty dried paint cans, empty aerosol cans’ to reflect changes to the recycling program that were made in 2008 when these items were added to the list of accepted recyclable items; it being noted that this update does not reflect a recent program change.  (2017-E07)

Motion Passed

Motion Passed

11.   Single Source

Contract Renewal - Navistar Original Equipment Manufacturer (OEM) Replacement Parts

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source contract renewal for Navistar Original Equipment Manufacturer (OEM) replacement parts:   a)         the approval BE GIVEN to exercise the single source provisions of the Procurement of Goods and Services Policy under sections 14.4 (d) and (e) to renew the contract with Carrier Centres, for the supply and delivery of Navistar original equipment manufacturer (OEM) replacement parts for City-owned trucks for a four (4) year contract with an option to renew for one (1) additional year;   b)         the negotiated price of 1% discount (net 30 days) off the Navistar National Pricing List for all Navistar inventoried and non-inventoried OEM parts BE ACCEPTED; it being noted that the Electronic National Price List is to be provided on a quarterly basis to the City of London Purchasing and Supply Division from Carrier Centres;   c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this contract; and,   d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2017-F18)

Motion Passed

Motion Passed

12.   6th Report of the

Rapid Transit Implementation Working Group

That the 6th Report of the Rapid Transit Implementation Working Group, from its meeting held on September 14, 2017, BE RECEIVED.

Motion Passed

Motion Passed

13.   London Transit

Commission 2016 Annual Report

That the London Transit Commission 2016 Annual Report, dated May 15, 2017, BE RECEIVED for information; it being noted that the Civic Works Committee heard a verbal overview from S. Rooth, Chair, London Transit Commission, with respect to this matter. (2017-C05)

Motion Passed

Motion Passed

14.   Domestic Action

Plan (DAP) London - Proposal Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the draft Canada-Ontario Lake Erie Domestic Action Plan municipal actions appended to the staff report dated September 26, 2017 as Appendix ‘A’ BE ENDORSED; it being noted that senior level government funding is required for full implementation of the actions; it being further noted that the Civic Works Committee heard the attached presentation from the Director, Water and Wastewater with respect to this matter.  (2017-E05)

Motion Passed

Motion Passed

15.   Deferred Matters

List

That the Civic Works Committee Deferred Matters List, as at September 5, 2017, BE RECEIVED.

Motion Passed

Motion Passed

16.   (ADDED) Warranted

Sidewalk Program

That the Managing Director, Environmental and Engineering Services and City Engineer BE REQUESTED to develop an improved community engagement strategy with respect to the Warranted Sidewalk Program; it being noted that the Civic Works Committee received a delegation and communication dated September 22, 2017 from J. Pennycook, a communication dated September 22, 2017 from L and F. Conley and the attached presentation from the Division Manager, Transportation Planning and Design, with respect to this matter.

Motion Passed

Motion Passed

Motion to Approve the request for delegation status by J. Pennycook

Motion Passed

Motion Passed

The meeting adjourned at 6:14 PM.