December 5, 2017, at 12:30 PM
Present:
J. Helmer ; M. Brown; P. Hubert, J. Morgan, M. van Holst, J. Zaifman;, L. Rowe (Secretary)
Also Present:
A. Hopkins, V. Ridley; M. Hayward, R. Armistead, A.L. Barbon, B. Card, I. Collins, B. Coxhead, D. Diegel, J. Edmunds, J. Freeman, M. Johnson, D. O’Brien, D. Popadic, C. Saunders, J. Smout, A. Thompson, B. Warner, T. Wellhauser
1. Disclosures of
Pecuniary Interest
That it BE NOTED that Councillor P. Hubert disclosed a pecuniary interest in clause 12 of this Report, having to do with appointments to the Accessibility Advisory Committee, by indicating that he has a working relationship with one of the applicants.
2. Election of
Vice-Chair for the term ending November 30, 2018
That Councillor J. Morgan BE ELECTED Vice Chair of the Corporate Services Committee for the term ending November 30, 2018.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
3. Asset Review: Class
C - Major Venues, Non-Core Services and Assets
That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken: a) the staff report dated December 5, 2017, entitled “Asset Review: Class C – Major Venues, Non-Core Services and Assets”, BE RECEIVED for information; b) the Guiding Principles for the review BE AMENDED to incorporate the following additional Guiding Principle: “6. Revenue Generation: Has the potential to generate revenue for the City of London”; and c) the Civic Administration BE DIRECTED to investigate opportunities to find alternative space in the city for community groups that are currently using space within the T-Block building, noting that the London Community Grants Program 2020 - 2023 multi-year granting process provides an opportunity for the affected groups to apply for funding if required.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
4. Crowd Control
Procedures at Meetings
That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated December 5, 2017, entitled “Crowd Control Procedures at Meetings”, BE RECEIVED for information.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
5. Canada 150
Community Infrastructure Program - Amending Agreements
That, on the recommendation of the Director of Community and Economic Innovation, the following actions be taken with respect to the execution of the Canada 150 Community Infrastructure Program Amending Agreements for the Kiwanis Park and Harris Park Pavilion projects: a) the proposed by-law included in the staff report dated December 5, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 12, 2017 to: i) authorize and approve the Canada 150 Community Infrastructure Program Amending Agreement #1, regarding the Kiwanis Park project, (Schedule “A” to the by-law) between The Corporation of the City of London and Her Majesty the Queen in Right of Canada hereby represented by the Minister responsible for the Federal Economic Development Agency for Southern Ontario; ii) authorize the Mayor and the City Clerk to execute the Amending Agreement authorized and approved in a) i), above; b) the proposed by-law included in the staff report dated December 5, 2017 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on December 12, 2017 to: i) authorize and approve the Canada 150 Community Infrastructure Program Amending Agreement #4, regarding the Harris Park Pavilion, (Schedule “B” to the by-law) between The Corporation of the City of London and Her Majesty the Queen in Right of Canada hereby represented by the Minister responsible for the Federal Economic Development Agency for Southern Ontario; ii) authorize the Mayor and the City Clerk to execute the Amending Agreement authorized and approved in b) i), above.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
6. Understanding the
City’s Procurement Process and Practices
That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated December 5, 2017, entitled “Understanding the City’s Procurement Process and Practices”, BE RECEIVED for information.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
7. Amendments to the
Council Procedure By-law A-50, As Amended, Resulting from the Modernizing Ontario’s Municipal Legislation Act, 2017
That, on the recommendation of the City Clerk and the Solicitor II, the following actions be taken with respect to proposed amendments to the Council Procedure By-law A-50, as amended: a) the staff report dated December 5, 2017 entitled “Amendments to the Council Procedure By-law A-50, as amended, Resulting from the Modernizing Ontario’s Municipal Legislation Act, 2017” BE RECEIVED; and, b) the proposed by-law appended to the staff report dated December 5, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 12, 2017 to amend the Council Procedure By-law A-50, as amended, to replace the definition of the term “meeting” and to provide for four additional reasons a meeting may be closed to the public, all of which are in keeping with recent amendments to the Municipal Act, 2001; it being noted that there were no members of the public in attendance at the public participation meeting associated with this matter, to speak before the Corporate Services Committee.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion to Open the Public Participation Meeting.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion to Close the Public Participation Meeting.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion to add a new part c) as follows: “c) the City Clerk BE DIRECTED to report back with the necessary steps that would be required to allow Council Members to participate in meetings in accordance with recent changes to the provisions of the Municipal Act, 2001, as amended.”
Motion Failed
Vote:
Yeas: Nays: J. Helmer M. Brown J. Morgan P. Hubert M. van Holst (3) J. Zaifman (3)
Motion Failed
8. Tax Adjustment
Agenda
That the recommendations contained in the Tax Adjustment Agenda dated December 5, 2017 BE APPROVED; it being noted that there were no members of the public in attendance to speak before the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion to Open the Public Participation Meeting.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
Motion to Close the Public Participation Meeting.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
9. Ontario Good Roads
Association Campaign Expenses
That Councillor V. Ridley BE REIMBURSED for the following expenditures associated with the Ontario Good Roads Association (OGRA): a) expenses Councillor Ridley may incur related to campaign material for her bid for re-election to the OGRA Board, up to a maximum of $250.00, outside of her annual expense allocation, subject to annual budget approval, and in accordance with the Council’s Travel and Business Expense Policy; and b) in the event Councillor Ridley is re-elected to the OGRA Board, expenses over and above those which the OGRA Board covers, related to her attendance at the 2018/20 Board meetings, outside of her annual expense allocation, subject to annual budget approval, and in accordance with the Council’s Travel and Business Expense Policy.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
10. Council and
Standing Committee Meetings - Daytime
That the Governance Working Group BE REQUESTED to investigate and report back on the implications of changing the Council and Standing Committee meeting schedule in terms of time of day and day of week.
Motion Passed
Vote:
Yeas: Nays: M. Brown P. Hubert (1) J. Helmer J. Morgan M. van Holst J. Zaifman (5)
Motion Passed
11. Confirmation of
Appointment to the Cycling Advisory Committee
That Rebecca Henderson BE APPOINTED as a Voting Representative from London Cycle Link, to the Cycling Advisory Committee, for the term ending February 28, 2019.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer P. Hubert J. Morgan M. van Holst J. Zaifman (6)
Motion Passed
12. Consideration of
Appointments to the Accessibility Advisory Committee
That the following individuals BE APPOINTED to the Accessibility Advisory Committee for the term ending February 28, 2019: Wendy Lau (Voting Member-at-Large) Katie Schmidt (Voting Member - Person with a Disability) it being noted that the appointments were made in accordance with the attached ranked ballots.
Motion to Approve that Katie Schmidt BE APPOINTED as a Voting Member - Person with a Disability.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer J. Morgan M. van Holst J. Zaifman (5) RECUSED: P. Hubert (1)
Motion Passed
Motion to Postpone consideration of the appointment of a Voting Member at Large until later in the meeting.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer J. Morgan M. van Holst J. Zaifman (5)
Motion Passed
Motion to Approve that Wendy Lau BE APPOINTED as a Voting Member at Large.
Motion Passed
Vote:
Yeas: M. Brown J. Helmer J. Morgan M. van Holst J. Zaifman (5) RECUSED: P. Hubert (1)
Motion Passed
(See Confidential Appendix to the 1st Report of the Corporate Services Committee enclosed for Members only.)
The Corporate Services Committee convened in camera from 1:54 PM to 2:52 PM after having passed a motion to do so, with respect to the following matters:
The meeting adjourned at 2:53 PM.