February 7, 2018, at 12:02 PM
Present:
P. Hubert, A. Hopkins, S. Turner, M. van Holst; S. Khullar, B. Westlake-Power (Secretary)
Also Present:
J. Helmer, D. Baldwin (KPMG), A.L. Barbon, B. Card, I. Collins, K. den Bok (KPMG), A. DiCicco, P. Kokkoros, D. O’Brien, J. Pryce (Deloitte), A. Ruffudeen (Deloitte), C. Saunders, E. Skalski, S. Spring, S. Swance
1. Disclosures of
Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Election of
Vice-Chair for the term ending November 30, 2018
That M. van Holst BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2018.
3. Audit Planning
Report for the Year Ended December 31, 2017
That the KPMG LLP Audit Planning Report, for the year ending December 31, 2017, BE APPROVED; it being noted that the Audit Committee received a verbal presentation from K. den Bok, with respect to this matter.
4. London Downtown
Closed Circuit Television Program – Report on the Results of Applied Specified Auditing Procedures for the Year Ending December 31, 2017
That the KPMG Report on Specified Auditing Procedures for the London Downtown Closed Circuit Television Program, for the year ending December 31, 2017, BE RECEIVED.
5. Building Permit
Review - Internal Audit Report
That the following actions be taken with respect to the Building Permit Review Internal Audit Report: a) the above-noted audit report issued in January 2018, BE RECEIVED and the recommendations BE IMPLEMENTED, as appropriate; b) the submissions of Councillor M. van Holst BE REFERRED to the Managing Director, Development and Compliance Services and Chief Building Official in order to meet with London Hydro to investigate the feasibility of the implementation of a system similar to London Hydro’s “Builders’ Portal” to automate portions of the building permit approval process; c) the Civic Administration BE DIRECTED to bring forward an addendum report in June of this year with respect to this audit, including specific details of an action plan for implementation of the above-noted recommendations; and, d) the Civic Administration BE REQUESTED to collaborate with other service areas, specifically the Service London Team, related to the creation and implementation of a customer service survey in order to better understand the service perception in the public and opportunities for improvement; it being noted that the attached documents related to the London Hydro service portal were circulated to committee members by Councillor M. van Holst.
6. Freedom of
Information Process Review - Final Internal Audit Report
That the Internal Audit Report with respect to the Freedom of Information Process Review, Internal Audit Report, issued January 2018, BE RECEIVED and the recommendations BE IMPLEMENTED as appropriate, and in accordance with applicable legislation.
7. Internal Audit
Summary Update Memo
That the memo dated January 29, 2018, from Deloitte, with respect to the internal audit summary update BE RECEIVED.
8. June 2017 -
December 2018 Internal Audit Dashboard as at January 29, 2018
That the communication from Deloitte, regarding the June 2017 - December 2018 internal audit dashboard as of January 29, 2018, BE RECEIVED.
9. Observation Summary
as at January 29, 2018
That the Observation Summary from Deloitte, as of January 29, 2018, BE RECEIVED.
The meeting adjourned at 1:44 PM.