November 7, 2018, at 12:00 PM
Present:
P. Hubert, A. Hopkins, S. Turner, M. van Holst, and S. Khullar
Also Present:
A.L. Barbon, B. Card, I. Collins, K. den Bok (KPMG), J. Freeman, L. Livingstone, S. Oldham, J. Pryce (Deloitte), M. Redden (KPMG), J. Richardson, A. Ruffudeen (Deloitte), G. Smith, S. Spring, S. Swance, B. Westlake-Power
The meeting was called to order at 12:01 PM.
1. Disclosures of Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Consent
None.
3. Scheduled Items
None.
4. Items for Direction
4.1 Internal Audit Summary Update Memo
2018-11-07 Submission - Internal Audit Summary Update Memo
That the memo dated October 29, 2018 from Deloitte, providing an internal audit summary update, BE RECEIVED.
Motion Passed
4.2 Observation Summary as at October 29, 2018
2018-11-07 Submission - Observation Summary as at October 29, 2018-1
That the Observation Summary from Deloitte, as of October 29, 2018, BE RECEIVED.
Motion Passed
4.3 June 2017 - December 2018 Internal Audit Dashboard as at October 29, 2018
2018-11-07 Submission - Audit Dashboard as at October 29, 2018
That the communication from Deloitte, with respect to the June 2017 - December 2018 Internal Audit Dashboard as at October 29, 2018, BE RECEIVED.
Motion Passed
4.4 Procurement Process Assessment
2018-11-07 Submission - Procurement Process Assessment
That the Audit Report with respect to the Procurement Process Assessment issued October 26, 2018, BE RECEIVED and the recommendations BE IMPLEMENTED.
Motion Passed
4.5 Homeless Prevention Assessment
2018-11-07 Submission - Homeless Prevention Assessment
That the Audit Report with respect to the Homeless Prevention Assessment issued October 29, 2018, BE RECEIVED and the recommendations BE IMPLEMENTED.
Motion Passed
5. Deferred Matters/Additional Business
None.
6. Confidential (Enclosed for Members only.)
6.1 Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice
That the Audit Committee BE CONVENED in closed session with respect to item 6.1, a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees, with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Motion Passed
The Audit Committee convened in closed session from 12:51 PM to 1:18 PM.
7. Adjournment
The meeting adjourned at 1:18 PM.