February 20, 2019, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by S. Lehman

Seconded by E. Peloza

That items 2.2, 2.3. 2.6-2.11, BE APPROVED.

Motion Passed (5 to 0)

2.1   Southdale Road West and Wickerson Road Improvements Environmental Study Report

2019-02-20 CWC SR - Southdale Wickerson Road ES Report

Moved by M. van Holst

Seconded by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southdale Road West / Wickerson Road Improvements Environmental Assessment:

a)    Southdale Road West / Wickerson Road Improvements Environmental Study Report BE ACCEPTED;

b)    a Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and

c)     the Environmental Study Report BE PLACED on the public record for a 30 day review period. (2019-E05)

Motion Passed (5 to 0)

2.2   2018 External Audit of London’s Drinking Water Quality Management System and 2018 Management Review

2019-02-20 CWC SR - QMS Audit Report 2018 Londons Drinking Water Quality

2019-02-20 CWC SR - QMS Audit Report 2018 Londons Drinking Water Quality App A

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 20, 2019 related to the 2018 external audit of London’s Drinking Water Quality Management System, and the subsequent 2018 Management Review meeting, BE RECEIVED for information. (2019-E13)

Motion Passed

2.3   2018 Drinking Water Annual Report and Summary Report for the City of London Distribution System

2019-02-20 CWC SR -2018 Water Summary Annual Report

2019-02-20 CWC SR -2018 Water Summary Annual Report - Rpt

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Director, Water & Wastewater, the 2018 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED for information. (2019-E13)

Motion Passed

2.4   Contract Award - Tender No. 19-15 - 2019 Infrastructure Renewal Program - Downtown Sewer Separation Phase 2 Project

2019-02-20 CWC SR - Report Contract Award Tender No. 19-15 2019 Downtown Sewer Separation Ph2

2019-02-20 CWC SR - Report Contract Award Tender No. 19-15 2019 Downtown Sewer Separation Ph2 - SOF

2019-02-20 CWC SR - Report Contract Award Tender No. 19-15 2019 Downtown Sewer Separation Ph2 - MAP

2019-02-20 CWC SR - Report Contract Award Tender No. 19-15 2019 Downtown Sewer Separation Ph2 - AppC

Moved by S. Lewis

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2019 Infrastructure Renewal Program Downtown Sewer Separation Phase 2 Project:

a)       the bid submitted by J-AAR Excavating Limited (J-AAR) at its tendered price of $6,812,793.33, excluding HST, for the 2019 Infrastructure Renewal Program, Downtown Sewer Separation Phase 2 project, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of eight bids received and meets the City’s specifications and requirements in all areas;

b)       AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $420,299.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)       the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 19-15); and

g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E01)

Motion Passed (5 to 0)

2.5   Agreement Extension with Trojan Technologies for the Use of the Decommissioned Westminster Wastewater Plant

2019-02-20 CWC SR -Amending Agreement With Trojan Technologies

2019-02-20 CWC SR -Amending Agreement With Trojan Technologies - App A Bylaw

2019-02-20 CWC SR -Amending Agreement With Trojan Technologies - AppB

2019-02-20 CWC SR -Amending Agreement With Trojan Technologies - AppC

Moved by M. van Holst

Seconded by S. Lehman

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the proposed By-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council Meeting of March 5, 2019 to:

a)      approve the Amending Agreement with Trojan Technologies; and,

b)      authorize the Mayor and the City Clerk to execute the Agreement extension. (2019-E03)

Motion Passed (5 to 0)

2.6   Endorsement of Updated Operational Plan for the Elgin-Middlesex Pumping Station (London Portion)

2019-02-20 CWC SR -Endorsement of EMPS Operational Plan

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the updated Operational Plan for the Elgin-Middlesex Pumping Station (London Portion) BE ENDORSED as per the requirements of the Safe Drinking Water Act, 2002. (2019-E08)

Motion Passed

2.7   Contract Award - Tender No. RFT 19-02 - 2019 Infrastructure Renewal Program - Egerton Street, Brydges Street and Pine Street - Phase 2 Reconstruction Project

2019-02-20 CWC SR -Contract Award IRP Egerton Phase 2

2019-02-20 CWC SR -Contract Award IRP Egerton Phase 2 -SOF

2019-02-20 CWC SR -Contract Award IRP Egerton Phase 2 - AppB

2019-02-20 CWC SR -Contract Award IRP Egerton Phase 2 - AppC

2019-02-20 CWC SR -Contract Award IRP Egerton Phase 2 - AppD

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2019 Infrastructure Renewal Program Egerton Street Phase 2 Reconstruction Project:

a)       the bid submitted by Bre-Ex Construction Inc at its tendered price of $5,723,375.76, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of seven bids received and meets the City’s specifications and requirements in all areas;

b)       Archibald, Gray and McKay Engineering Ltd. (AGM) BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $429,880.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

c)        the proposed by-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113);

d)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

e)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT19-02); and

g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)

Motion Passed

2.8   Contract Award Tender - No. RFT 19-13 - 2019 Infrastructure Renewal Program - Cavendish Crescent and Mount Pleasant Avenue - Phase 2 Reconstruction Project

2019-02-20 CWC SR - Contract Award IRP Cavendish Phase 2

2019-02-20 CWC SR - Contract Award IRP Cavendish Phase 2 - SOF

2019-02-20 CWC SR - Contract Award IRP Cavendish Phase 2 - AppB

2019-02-20 CWC SR - Contract Award IRP Cavendish Phase 2 - AppC

2019-02-20 CWC SR - Contract Award IRP Cavendish Phase 2 - AppD

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2019 Infrastructure Renewal Program Cavendish Phase 2 Reconstruction Project:

a)       the bid submitted by Bre-Ex Construction Inc. at its tendered price of $4,214,630.88, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of seven bids received and meets the City’s specifications and requirements in all areas;

b)       Spriet Associates BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $287,944.80, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

c)        the proposed by-law as appended to the staff report dated February 20, 2019  BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113);

d)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

e)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT19-13); and

g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)

Motion Passed

2.9   Sole Source Award - Acoustic Fiber Optic Monitoring Contract - Project No. EW3538

2019-02-20 CWC SR - SSA Acoustic Fiber Optic Monitoring Contract - EW3538

2019-02-20 CWC SR - SSA Acoustic Fiber Optic Monitoring Contract - EW3538 - SOF

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Acoustic Fiber Optic (AFO) Monitoring Contract:

a)    the contract value for Pure Technologies Ltd., 3rd Floor, 705-11 Avenue SW, Calgary, Alberta, T2R 0E3, BE APPROVED, in accordance with section 14.3 (c) of The Corporation of the City of London’s Procurement of Goods and Services Policy, in the amount of $150,922.00 (excluding HST) for 2019 to continuously monitor 15.86 km of the City’s most critical watermains;

b)    the financing for this project BE APPROVED from current available budget as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2019-E03)

Motion Passed

2.10   Amendments to the Traffic and Parking By-Law

2019-02-20 CWC SR - Amendments to the Traffic and Parking By-law

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)

Motion Passed

2.11   2019 Annual New Sidewalk Program

2019-02-20 CWC SR - 2019 Annual New Sidewalk Program

Moved by S. Lehman

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the sidewalk candidates proposed for the 2019 Annual New Sidewalk Program in the staff report dated February 20, 2019, BE ENDORSED for implementation in 2019. (2019-T04)

Motion Passed

2.12   Red Light Camera Program 2018 Annual Report

2019-02-20 CWC SR - Red Light Camera Program

Moved by S. Lewis

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the 2018 Annual Report for the Red Light Camera Program dated February 20, 2019 BE RECEIVED for information, in support of Vision Zero London. (2019-T08)

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Street Light Local Improvements Process

2019-02-20 CWC SR - Street Light Local Improvements Process

Moved by S. Lewis

Seconded by M. van Holst

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, an annual New Street Light Local Improvement Program with a 50% cost sharing, 100% City and 1/3 property owner with abutting property owners BE CONSIDERED alongside other investment priorities in the upcoming 2020-2023 multi-year budget process. (2019-T01)

Motion Passed (5 to 0)

4.2   Downtown OEV East - West Bikeway Corridor Evaluation

2019-02-20 CWC SR - Downtown OEV East - West Bikeway Evaluation

CWC - Downtown OEV East West Bikeway Evaluation - FINAL

Moved by S. Lewis

Seconded by S. Lehman

That the following actions be taken with respect to implementation of cycling infrastructure:

a)   the temporary bike lane for King Street, scheduled for installation in 2019, BE DEFERRED until such time as the Municipal Council has made decisions regarding the rapid transit project, pending the above-noted Council decisions related to transit projects, the matter of temporary King Street bike lane be brought back to the Civic Works Committee for additional consideration; and,

b)    the matter of the Downtown OEV East-West Bikeway BE REFERRED back to the staff in order to have further consultation related to a viable Dundas Street corridor solution;

it being noted that the Civic Works Committee received the presentations from:

  • P. Kavcic, Transportation Design Engineer

  • J. Pastorius, Manager, Old East Village BIA

  • D. Hall, Executive Director, London Cycle Link

  • G. Gallacher, Board Chair, LDBA-verbal presentation

Motion Passed

Voting Record:

Moved by S. Lewis

Seconded by S. Lehman

That D. Hall, J. Pastorius and G. Gallacher BE GRANTED delegation status.

Motion Passed (5 to 0)

Moved by S. Lewis

Seconded by S. Lehman

That the temporary bike lane for King Street, scheduled for installation in 2019, BE DEFERRED until such time as the Municipal Council has made decisions regarding the rapid transit project, pending the above-noted Council decisions related to transit projects, the matter of temporary King Street bike lane be brought back to the Civic Works Committee for additional consideration.

Motion Passed (4 to 1)

Moved by S. Lewis

Seconded by S. Lehman

That the matter of the Downtown OEV East-West Bikeway BE REFERRED back to the staff in order to have further consultation related to a viable Dundas Street corridor solution.

Motion Passed (3 to 2)

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC Deferred List as at February 11, 2019

Moved by S. Lewis

Seconded by E. Peloza

That it BE NOTED that the Deferred Matters List as amended, was received.

Motion Passed (5 to 0)

6.   Confidential (Enclosed for Members Only)

6.1   Solicitor-Client Privileged Advice / Litigation/Potential Litigation

Moved by E. Peloza

Seconded by S. Lehman

That the Civic Works Committee convene, In Closed Session at 6:58 PM, for the purpose of considering:a matter that pertains to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for the purpose and directions and instructions to officers and employees or agents of the municipality regarding properties located on Birchwood Drive and Meadowvale Drive.

Motion Passed (5 to 0)

The Civic Works Committee convenes, In Closed Session from 6:58 PM to 7:05 PM.

6.2   (ADDED) Solicitor-Client Privilege Advice

Moved by S. Lewis

Seconded by S. Lehman

That the Civic Works Committee convene In Closed Session at 5:46 PM for the purpose of considering: a matter subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the implementation of King Street Cycling Improvements, including the tendering process.

Motion Passed (5 to 0)

The Civic Works Committee convenes, In Closed Session from 5:46 PM to 6:08 PM.

7.   Adjournment

The meeting adjourned at 7:06 PM