April 2, 2019, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by E. Peloza

Seconded by S. Lewis

That items 2.1-2.6, BE APPROVED.

Motion Passed (5 to 0)

2.1   4th Report of the Cycling Advisory Committee

2019-03-20 CAC Report - CWC

Moved by E. Peloza

Seconded by S. Lewis

That it BE NOTED that the 4th report of the Cycling Advisory Committee from its meeting held on March 20, 2019, was received.

Motion Passed

2.2   Bostwick Road Realignment Environmental Study Report

2019-04-02 CWC SR - Bostwick Road Realign ESR

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Bostwick Road Realignment Municipal Class Environmental Assessment:

a)   the Bostwick Road Realignment Environmental Study Report prepared by Parsons Inc., and dated March 21, 2019  BE ACCEPTED;

b)   a Notice of Study Completion for the project BE FILED with the Municipal Clerk; and,

c)   the Environmental Study Report BE PLACED on the public record for a 30 day review period, it being noted that revised maps related to this matter, were received. (2019-E05)

Motion Passed

2.2.a   (ADDED) Revised Maps for Pg.’s 17, 18, 30 and 32

2019-04-02 CWC SR - Bostwick Road Realign ESR - Revised Fig. 2

2019-04-02 CWC SR - Bostwick Road Realign ESR - Revised Fig. 3

Revised Fig. 3 -

Revised Fig. 4 -

2.3   Southdale Road West and Bostwick Road Improvements Environmental Study Report

2019-04-02 CWC SR - Southdale Bostwick Road and ESR

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southdale Road West / Bostwick Road Improvements Environmental Assessment:

a)    the Southdale Road West / Bostwick Road Improvements Municipal Class Environmental Study Report prepared by Aecom Canada Ltd., and dated March 23, 2019 BE ACCEPTED;

b)    a Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and

c)     the Environmental Study Report BE PLACED on the public record for a 30 day review period. (2019-E05)

Motion Passed

2.4   RFP 19-03 Tree Inventory Update

2019-04-02 CWC SR - Tree Inventory update

2019-04-02 SR - RFP19-03 Tree Inventory Update - Appendix A

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Tree Inventory Update:

a)     that approval hereby BE GIVEN to enter into a one year contract with two additional option years for Tree inventory Update to Davey Tree Expert Co. of Canada, Limited, 500 – 611 Tradewind Drive, Ancaster, Ontario, L9G 4V5; at a total cost of $517,000 (excluding HST);

b)     the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated April 2, 2019;

c)      that Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contracts;

d)     approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval; and,

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E04)

Motion Passed

2.5   Single Source Procurement Material Recovery Facility Old Corrugated Cardboard Screen Upgrade

2019-04-02 CWC SR - Single Source Procurement Material Recovery Facility Old Corrugated Cardboard Screen Upgrade

2019-04-02 CWC SR - Single Source Procurement Material Recovery Facility Old Corrugated Cardboard Screen Upgrade - App A

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source Procurement, Material Recovery Facility Old Corrugated Cardboard Screen Upgrade:

a)    that approval BE GIVEN to exercise the single source provisions section 14.4 (d)(e) of the Procurement of Goods and Services Policy for purchase and installation of new mechanical components (screen deck disk screens and ancillary equipment)  to upgrade the existing old corrugated cardboard screen at the Material Recovery Facility for a cost greater than $50,000;

b)    the single source negotiated price BE ACCEPTED to hire Miller Waste Systems Inc., to purchase and install new mechanical components (screen deck disk screens and ancillary equipment) to upgrade the existing old corrugated cardboard screen at the Materials Recovery Facility for a total estimated price of $140,416.01 (excluding HST);

c)     the financing for this purchase BE RELEASED as set out in the Source of Financing Report as appended to the staff report dated April 2 2019, conditional that satisfactory terms and conditions can be negotiated and approved;

d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase and the reallocation of the necessary capital funds; and,

e)    the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2019-F17)

Motion Passed

2.6   2014 – 2018 Community Energy Action Plan – Final Update

2019-04-02 CWC SR - 2014-2018 Community Energy Action Plan

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the report dated April 2, 2019 related to the conclusion of the 2014-2018 Community Energy Action Plan activities, BE RECEIVED for information. (2019-E17)

Motion Passed

2.7   Development of the Next Community Energy Action Plan (CEAP) 2019 – 2023

2019-04-02 CWC SR - Development of the Next Community Energy Action Plan (CEAP) 2019 – 2023

Moved by M. van Holst

Seconded by S. Lehman

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the next steps for the development of the 2019-2023 Community Energy Action Plan, as presented in the report dated April 2, 2019, BE RECEIVED for information. (2019-E17)

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC Deferred List as at March 25 2019

Moved by E. Peloza

Seconded by S. Lewis

That the Deferred Matters list as of March 25, 2019, BE RECEIVED.

Motion Passed (5 to 0)

5.2   (ADDED) 3rd Report of the Transportation Advisory Committee

2019-03-26 TAC Report

Moved by M. van Holst

Seconded by E. Peloza

That it BE NOTED that the 3rd Report of the Transportation Advisory Committee, from its meeting held on March 26, 2019, was received.

Motion Passed (5 to 0)

5.3   (ADDED) High-Occupancy Vehicle (HOV) in Next Transportation Master Plan (TMP) Update

2019-04-02 S - HOV in next TMP update

Moved by M. van Holst

Seconded by P. Squire

That HOV lanes BE ASSESSED at a network level in the next update to the Transportation Master Plan; it being noted that they provide a potential new option for transit prioritization; it being further noted that the communication dated March 30, 2019 from Councillor M. van Holst with respect to this matter, was received.

Motion Passed (4 to 1)

6.   Adjournment

The meeting adjourned at 4:22 PM.