August 13, 2019, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by E. Peloza

Seconded by S. Lewis

That Items 2.1, 2.2, 2.3, 2.4, 2.7, 2.8, 2.9, 2.10, 2.11, 2.12, 2.13 and 2.14 BE APPROVED.

Motion Passed (6 to 0)

2.1   6th and 7th Reports of the Accessibility Advisory Committee

2019-06-27 ACCAC Report 6

2019-07-25 ACCAC Report 7

Moved by E. Peloza

Seconded by S. Lewis

That the 6th and 7th Reports of the Accessibility Advisory Committee, from the meetings held on June 27, 2019 and July 25, 2019, respectively, BE RECEIVED.

Motion Passed

2.2   6th Report of the Animal Welfare Advisory Committee

2019-07-04 AWAC Report 6

Moved by E. Peloza

Seconded by S. Lewis

That the 6th Report of the Animal Welfare Advisory Committee, from its meeting held on July 4, 2019, BE RECEIVED.

Motion Passed

2.3   6th Report of the London Housing Advisory Committee

2019-07-10 LHAC Report 6

Moved by E. Peloza

Seconded by S. Lewis

That the 6th Report of the London Housing Advisory Committee, from its meeting held on July 10, 2019, BE RECEIVED.

Motion Passed

2.4   White Oaks Park - Pavilion Donation

2019-08-13 SR - White Oaks Park - Pavilion Donation

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director of Parks and Recreation, the following actions be taken with respect to the proposed donation of a park amenity for White Oaks Park per Sections 4.1a) and 4.2b) of the Donation Policy:

a)            the donation of a permanently-roofed pavilion to be constructed at White Oaks Park by a consortium led by York Developments (London) Inc. BE ACCEPTED; it being noted that the value of the donation is estimated to be $300,000;

b)            the above-noted acceptance BE CONDITIONAL upon the Corporation entering into a formal agreement for the work to be done relating to this stage donation; and,

c)            the Civic Administration BE DIRECTED to report back at a future meeting of the Community and Protective Services Committee with a formal Agreement related to the above-noted approval. (2019-M12)

Motion Passed

2.7   Kilally Fields - Tender 19-67 - Irregular Result

2019-08-13 SR - Kilally Fields - Tender 19-67 - Irregular Result

2019-08-13 SR - Kilally Fields - Tender 19-67 - Irregular Result - App A

2019-08-13 SR - Kilally Fields - Tender 19-67 - Irregular Result - App B

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to Tender 19-67:

a)            the bid submitted by Graceview Enterprises Inc., 51200 Yorkie Line, Belmont, Ontario, N0L 1B0, to construct the Kilally Sport Fields as per T19-67, at its tendered price of $4,175,080.53, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Graceview Enterprises Inc. was the lowest bid received and meets the City’s specifications and requirements in all areas;

b)            in addition to the base bid, the provisional items towards a LED scoreboard in the amount of $67,250.00 (including all electrical and excluding HST) BE ADDED to the contract amount; it being noted that sports users groups may contribute financially to this item in the future;

c)            in addition to the base bid, a contingency representing 5% of the bid or $208,754.00 BE ADDED to the total contract amount;

d)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 13, 2019;

e)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)             the approvals given, herein, BE CONDITIONAL upon The Corporation entering into a formal contract with the contractor for the work; and,

g)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-R06)

Motion Passed

2.8   East Lions Park - Tender 19-68 - Irregular Result

2019-08-13 SR - East Lions Park - Tender 19-68 - Irregular Result

2019-08-13 SR - East Lions Park - Tender 19-68 - Irregular Result - App A

2019-08-13 SR - East Lions Park - Tender 19-68 - Irregular Result - App B

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to Tender 19-68:

a)            the bid submitted by Frank Van Bussel & Sons Ltd., 3 Ilderbrook Circle, Ilderton, Ontario, N0M 2A0, to construct East Lions Park, in accordance with T19-68, at its tendered price of $1,399,999.96, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Frank Van Bussel & Sons Ltd was the only bid received and meets the City’s specifications and requirements in all areas;

b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated August 13, 2019;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)            the approvals given, herein, BE CONDITIONAL upon The Corporation entering into a formal contract with the contractor for the work; and,

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-R04)

Motion Passed

2.9   Deferred Matters List Item No.5 - CPSC

2019-08-13 SR - Deferred Matters List Item No.5 - CPSC

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Park and Recreation, the staff report dated August 13, 2019, with respect to the Community and Protective Services Committee Deferred Matters List item related to the Outdoor Event Guide, BE RECEIVED. (2019-A22)

Motion Passed

2.10   RFP 19-14 - Animal Services

2019-08-13 SR - RFP 19-14 - Animal Services

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the Animal Services contract, RFP 19-14, recognizing the vision for animal services where all pets have a caring, respectful and responsible home:

a)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for services of $2,250,580, adjusted by the Consumer Price Index of Ontario each November, commencing as of November 1, 2019 BE ACCEPTED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);

b)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for the continued added services of a Registered Veterinary Technician, and an Animal Care Assistant who provide service at London Animal Shelter Service, the City of London Companion Animal Hospital in the amount of $60,000, adjusted by the Consumer Price Index of Ontario each November, commencing as of November 1, 2019,  BE APPROVED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);

c)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for the operation of the City of London Cat Adoption Centre (Catty Shack), in the amount of $108,042, BE APPROVED in accordance with the Procurement of Goods and Services Policy section 12.2 (b); and,

d)            the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract.(2019-P14)

Motion Passed

2.11   Age Friendly London Progress Report 2019

2019-08-13 SR - Age Friendly London - Progress Report 2019

2019-08-13 SR - Age Friendly London - Progress Report 2019 - App A

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to an Age Friendly London Progress Report for 2019, BE RECEIVED. (2019-S12)

Motion Passed

2.12   London Strengthening Neighbourhood Strategy - Neighbourhood Event Equipment Lending Program

2019-08-13 SR - LSNS - Neighbourhood Event Equipment Lending Program

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to the London Strengthening Neighbourhoods Strategy Neighbourhood Event Equipment Lending Program, BE RECEIVED. (2019-S12)

Motion Passed

2.13   East Community Centre - Construction Update

2019-08-13 SR - East Community Centre Construction Update

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Parks and Recreation and the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to an update on the East Community Centre construction, BE RECEIVED. (2019-S12)

Motion Passed

2.14   Response to LIFE*SPIN’s Report “Affordable Housing, a Community Perspective”

2019-08-13 SR - Reponse to LIFESPIN

2019-08-13 SR - Reponse to LIFESPIN

Moved by E. Peloza

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the staff report dated August 13, 2019, with respect to the Civic Administration’s response to LIFE*SPIN’s report entitled “Affordable Housing, A Community Perspective”, BE RECEIVED. (2019-S12)

Motion Passed

2.5   Information Report - Parks Winter Garbage Collection

2019-08-13 SR - Information Report - Parks Winter Garbage Collection

Moved by E. Peloza

Seconded by S. Lewis

That the following actions be taken with respect to Parks Winter Garbage Collection:

a)            the Civic Administration BE REQUESTED to report back to the Community and Protective Services Committee, at a future meeting, with respect to a list of parks within the City of London that currently have garbage pick-up during the winter and a list of parks that are close to roadways, trails or community centres that would be more easily serviced; and,

b)            the staff report dated August 13, 2019, with respect to this matter, BE RECEIVED. (2019-E07)

Motion Passed (6 to 0)

2.6   Vimy Ridge Park - Permanent Park Site - Deferred Matter 1

2019-08-13 SR - Vimy Ridge Park - Permanent Park Site - Deferred Matter 1

Moved by S. Lewis

Seconded by E. Holder

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to the selection of the permanent location for Vimy Ridge Park:

a)            based on stakeholder consultations, the temporary Vimy Ridge Park site at the south-east corner of Hale Street and Trafalgar Street BE CONFIRMED as the permanent park location;

b)            the 427 Wing RCAFA and other groups associated with various commemorations of the 100th anniversary of the historic battle of Vimy Ridge in April 1917 BE THANKED for their vision and efforts; and,

c)            a concept plan for enhancements to the permanent park site and seek further public input into the detailed design BE PREPARED prior to construction;

it being noted that funding was established by Council in 2017 to complete the basic requirements for enhancements to the permanent park site, once it was determined. (2019-R04)

Motion Passed (6 to 0)

3.   Scheduled Items

3.1   4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee and the 2019 City of London Diversity, Race Relations and Inclusivity Award

2019-07-18 DIAAC Report 4

2019-08-13 Sub. - LDRRIA Award Fact Sheet 2019

2019-08-13 Pres. - LDRRIA 2019 - F. Cassar, DIAAC

Moved by E. Peloza

Seconded by S. Hillier

That the 4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC), from its meeting held on July 18, 2019, the 2019 City of London Diversity, Race Relations and Inclusivity Award Fact Sheet, as appended to the agenda, and the attached presentation from F. Cassar, DIAAC, BE RECEIVED. (2019-M11)

Motion Passed (6 to 0)

3.2   Adult Live Entertainment Parlour Location - 2190 Dundas Street

2019-08-13 SR - Adult Live Entertainment Parlour Location - 2190 Dundas Street

2019-08-13 Pres. - Adult Live Entertainment Parlour Location - 2190 Dundas Street - O. Katolyk

2019-08-13 CPSC Public Comments - Item 3.2

Moved by S. Lewis

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the proposed by-law, as appended to the staff report dated August 13, 2019, BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019, to amend By-law No. L.-131-16, as amended, entitled “A by-law to provide for the Licensing and Regulation of Various Businesses” to remove a permitted location for an Adult Live Entertainment Parlour and reduce the number of permitted Adult Live Entertainment Parlour Owner licences;

it being noted that the attached presentation from O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to this matter, was received;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions regarding this matter. (2019-S12)

Motion Passed (6 to 0)

Voting Record:

Moved by E. Peloza

Seconded by S. Lewis

Motion to open the public participation meeting.

Motion Passed (6 to 0)

Moved by E. Peloza

Seconded by S. Lewis

Motion to close the public participation meeting.

Motion Passed (6 to 0)

3.3   Public Nuisance By-law Amendments - Nuisance Party Cost Recovery and Fees

2019-08-13 SR - Public Nuisance By-law Amendments - Nuisance Party Cost Recovery and Fees

2019-08-13 Pres. - Public Nuisance By-law Amendments - Nuisance Party Cost Recovery and Fees - O. Katolyk

Moved by E. Holder

Seconded by M. Salih

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the proposed by-law, as appended to the staff report dated August 13, 2019, BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019, to amend By-law PH-18 entitled, “A by-law to prohibit and regulate public nuisances within the City of London”;

it being noted that a communication dated August 9, 2019 from J. Hoffer, Cohen Highley, as well as the attached presentation from O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to this matter, were received;

it being further noted that no individuals spoke at the public participation meeting associated with this matter. (2019-P01)

Motion Passed (6 to 0)

Voting Record:

Moved by E. Peloza

Seconded by E. Holder

Motion to open the public participation meeting.

Motion Passed (6 to 0)

Moved by M. Salih

Seconded by S. Hillier

Motion to close the public participation meeting.

Motion Passed (6 to 0)

4.   Items for Direction

4.1   London’s Film and Multi-Media Industry Update

2019-08-13 SR - London

2019-08-13 SR - London

2019-08-13 SR - London

Moved by M. Salih

Seconded by E. Holder

That, on the recommendation of the Managing Director, Park and Recreation, the following actions be taken with respect to an update on London’s Film and Multi-Media Industry:

a)            the above-noted staff report BE RECEIVED; and,

b)            the Civic Administration BE DIRECTED to submit a business case as part of the Multi-Year Budget process to support the completion of a Film and Multi-Media Strategy as outlined in the staff report dated August 13, 2019;

it being noted that a delegation from K. Peckham, Forest City Film Festival, with respect to this matter, was received. (2019-S12/R08)

Motion Passed (6 to 0)

Voting Record:

Moved by M. Salih

Seconded by E. Holder

Motion to approve the request for delegation, dated July 15, 2019, by K. Peckham, Forest City Film Festival, as appended to the agenda, with respect to London’s Film and Multi-Media Industry.

Motion Passed (6 to 0)

4.2   Councillor M. van Holst - New Models of Housing for Seniors

2019-08-13 Sub. - New Models of Housing for Seniors - M. van Holst

Moved by E. Peloza

Seconded by S. Lewis

That the communication from Councillor M. van Holst, with respect to new Models of Housing for Seniors, BE RECEIVED. (2019-S10)

Motion Passed (5 to 0)

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

2019-08-13 CPSC Deferred Matters List

Moved by S. Lewis

Seconded by E. Peloza

That the Deferred Matters List for the Community and Protective Services Committee, as at August 2, 2019, BE RECEIVED.

Motion Passed (5 to 0)

6.   Adjournment

The meeting adjourned at 5:54 PM.