August 27, 2019, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

Councillor S. Turner discloses a pecuniary interest in Item 3.2 (17) of the 9th Report of the Community and Protective Services Committee and related Bill No. 316, having to do with the Adult Entertainment Parlour located at 2190 Dundas Street, by indicating that he supervises employees of the London Middlesex Health Unit who are responsible for inspecting such premises.

Councillor J. Morgan discloses a pecuniary interest in Item 5.1 (6) of the 16th Report of the Corporate Services Committee and related Bill No. 335, having to do with an appointment to the London Hydro Board of Directors, by indicating that one of the candidates has a direct role in his employment with Western University.

2.   Recognitions

2.1   His Worship the Mayor presents the 2019 Queen Elizabeth Scholarships to the following recipients: Alex Guo from Oakridge Secondary School (average 99.83%) and Emma Cervinka from Catholic Central High School (average 99.16%)

2.2   His Worship the Mayor calls upon Michelle Cassavecchia-Somers, AMCTO Board of Directors, to award the City of London with the E.A. Danby Certificate of Merit for the 2018 Ranked Ballot Election

3.   Review of Confidential Matters to be Considered in Public

None.

4.   Council, In Closed Session

Motion made by M. van Holst

Seconded by P. Van Meerbergen

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

4.1       Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.1/16/CSC)

4.2       Land Acquisition/Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.2/16/CSC)

4.3       Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.3/16/CSC)

4.4       Land Acquisition/Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.4/16/CSC)

4.5       Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation. (6.5/16/CSC)

4.6       Personal Matters/Identifiable Individual / Solicitor-Client Privileged Advice

A matter pertaining to personal matters, including information regarding identifiable individuals, with respect to employment-related matters, advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose. (6.6/16/CSC)

4.7       Personal Matters/Identifiable Individual

A matter pertaining to personal matters about an identifiable individual, including municipal or local board employees. (6.7/16/CSC)

4.8       Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.  (6.8/16/CSC)

4.9       Solicitor-Client Privileged Advice

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the appropriate ownership of the Pine Valley Condominium sewer. (6.1/12/CWC)

4.10 (ADDED) Confidential Trade Secret or Scientific, Technical, Commercial, Financial or Labour Relations Information, Supplied to the City / Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice

A matter pertaining to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a matter pertaining to an identifiable individual; employment-related matters; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (6.1/17/SPPC)

4.11 (ADDED) Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.2/17/SPPC)

Motion Passed (15 to 0)

The Council rises and goes into the Council, In Closed Session, at 4:30 PM, with Mayor E. Holder in the Chair and all Members present.

At 5:16 PM, Councillor S. Turner leaves the meeting.

At 5:25 PM, Councillor S. Turner enters the meeting.

The Council, In Closed Session, rises at 5:35 PM and Council reconvenes at 5:40 PM, with Mayor E. Holder in the Chair and all Members present.

5.   Confirmation and Signing of the Minutes of the Previous Meeting(s)

5.1   15th Meeting held on July 30, 2019

2019-07-30 Council Minutes

2019-07-30 Council Minutes - Att 1

2019-07-30 Council Minutes - Att 2

Motion made by P. Van Meerbergen

Seconded by S. Turner

That the Minutes of the 15th Meeting held on July 30, 2019, BE APPROVED.

Motion Passed (15 to 0)

6.   Communications and Petitions

Motion made by A. Kayabaga

Seconded by S. Hillier

That the following communications included on the public Agenda BE RECEIVED and BE REFERRED:

6.1    Heritage Places 2.0:  A Description of Potential Heritage Conservation Districts in the City of London

(Refer to the Planning and Environment Committee Stage for consideration with Item 3.4(12) of the 14th Report of the Planning and Environment Committee)

1.      Heather D. Chapman, 3-152 Albert Street

6.2    London’s Film and Multi-Media Industry Update

(Refer to the Community and Protective Services Committee Stage for consideration with Item 4.1 (19) of the 9th Report of the Community and Protective Services Committee)

1.       Nancy Branscombe, 191 Cheapside Street

6.3     RFP 19-14 - Animal Services

(Refer to the Community and Protective Services Committee Stage for consideration with Item 2.10 (9) of the 9th Report of the Community and Protective Services Committee)

1.       Marie Blosh, 43 Mayfair Drive, Dianne Fortney, 28 Argyle Street and Tricia Lystar, 1021 Fogerty Street.

Motion Passed (15 to 0)

7.   Motions of Which Notice is Given

None.

8.   Reports

8.1   14th Report of the Planning and Environment Committee

2019-08-12 PEC Report

2019-08-12 Public Comments 3

2019-08-12 Public Comments 3.4

2019-08-12 SR - Southern Portion of 3086 Tillmann Road - Revised By-law

2019-08-12 Public Comments 3.5

Motion made by A. Hopkins

That the 14th Report of the Planning and Environment Committee BE APPROVED, excluding Item 3.1 (9).

Motion Passed (15 to 0)

8.1.1   Disclosures of Pecuniary Interest

Motion made by A. Hopkins

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.1.2   (2.1) 8th Report of the Environmental and Ecological Planning Advisory Committee

Motion made by A. Hopkins

That, the following actions be taken with respect to the 8th Report of the Environmental and Ecological Planning Advisory Committee, from its meeting held on August 8, 2019:

a)            the following actions be taken with respect to the 7th Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on June 20, 2019:

i)             the Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on June 20, 2019 BE RECEIVED; and,

ii)            the Animal Welfare Advisory Committee BE REQUESTED to review the most recent Draft “You, Your Dog and Environmentally Significant Areas” brochure and provide feedback to the Environmental and Ecological Planning Advisory Committee; and,

iii)           the Animal Welfare Advisory Committee BE REQUESTED to provide an update to the Environmental and Ecological Planning Advisory Committee on the status of the distribution of the “Is Your Cat Safe Outdoors?” brochure; and,

b)            clauses 1.1 and 1.2, 3.2 to 3.5 inclusive, 5.1 and 5.2, BE RECEIVED for information.

Motion Passed

8.1.3   (2.2) 7th Report of the Trees and Forests Advisory Committee

Motion made by A. Hopkins

That, the following actions be taken with respect to the 7th Report of the Trees and Forests Advisory Committee, from its meeting held on July 24, 2019:

a)         the following action be taken with respect to the 2019 Work Plan:

i)             the Civic Administration BE INVITED to the next meeting of the Trees and Forests Advisory Committee (TFAC), with respect to an update on the progress of the Urban Forest Strategy; it being noted that TFAC held a general discussion with respect to the 2019 Work Plan; and,

b)         clauses 1.1, 3.1 and 5.1 BE RECEIVED for information.

Motion Passed

8.1.4   (2.3) Hyde Park Regeneration Investigation

Motion made by A. Hopkins

That, on the recommendation of the Managing Director, Planning and City Planner, the staff report dated August 12, 2019 entitled “Hyde Park Community Regeneration Investigation” BE RECEIVED for information; it being noted that a Community Improvement Plan is not justified or necessary to achieve the goals identified in the community, and that City Planning staff will continue to work with the Hyde Park Business Improvement Area (BIA) and community stakeholders and groups, to provide support and education regarding the planning process and the framework for community regeneration and development.   (2019-D09)

Motion Passed

8.1.5   (2.4) Including Green Roof Area in Landscaped Open Space Requirements

Motion made by A. Hopkins

That, on the recommendation of the Managing Director, City Planning and City Planner, the following actions be taken with respect to green roofs:

a)            the staff report dated August 12, 2019 entitled “Including Green Roof Area in Landscaped Open Space Requirements” BE RECEIVED for information; and,

b)            this item BE REMOVED from the deferred matters list of the Planning and Environment Committee.  (2019-D09)

Motion Passed

8.1.6   (2.5) Application - 1603 Hamilton Road - Victoria on the River Subdivision Phase 5 - Special Provisions (39T-09502)

Motion made by A. Hopkins

That, on the recommendation of the Director, Development Services, the following actions be taken with respect to entering into a Subdivision Agreement between The Corporation of the City of London and Sifton Properties Limited, for the subdivision of land over Part of Lot 9, Concession 1 and Part of Block 61, Plan 33M-688, situated on the north side of Commissioners Road East, west of Hamilton Road, municipally known as 1603 Hamilton Road:

a)            the Special Provisions, to be contained in a Subdivision Agreement between The Corporation of the City of London and Sifton Properties Limited, for the Victoria on the River Subdivision, Phase 5 (39T-09502) appended to the staff report dated August 12, 2019 as Appendix “A”, BE APPROVED;

b)            the Applicant BE ADVISED that Development Finance has summarized the claims and revenues appended to the staff report dated August 12, 2019 as Appendix “B”; and,

c)            the Mayor and the City Clerk BE AUTHORIZED to execute this Agreement, any amending agreements and all documents required to fulfil its conditions.   (2019-D09)

Motion Passed

8.1.7   (2.6) Application - 800 Sunningdale Road West - Sunningdale West Subdivision Phase 2 - Special Provisions (39T-05508)

Motion made by A. Hopkins

That, on the recommendation of the Director, Development Services, the following actions be taken with respect to entering into a Subdivision Agreement between The Corporation of the City of London and Sunningdale Golf & Country Club Ltd. / Corlon Properties Limited, for the subdivision of land over Part of Lot 16. Registrar’s Compiled Plan No. 1028, situated on the south side of Sunningdale Road West, east of Wonderland Road North, municipally known as 800 Sunningdale Road West:

a)            the Special Provisions, to be contained in a Subdivision Agreement between The Corporation of the City of London and Sunningdale Golf & Country Club Ltd. /   Corlon Properties Limited, for the Sunningdale West Subdivision, Phase 2 (39T-05508) appended to the staff report dated August 12, 2019 as Appendix “A”, BE APPROVED;

b)            the Applicant BE ADVISED that Development Finance has summarized the claims and revenues appended to the staff report dated August 12, 2019 as Appendix “B”;

c)            the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated August 12, 2019 as Appendix “C”; and,

d)            the Mayor and the City Clerk BE AUTHORIZED to execute this Agreement, any amending agreements and all documents required to fulfill its conditions.   (2019-D09)

Motion Passed

8.1.8   (2.7) Building Division Monthly Report for June 2019

Motion made by A. Hopkins

That the Building Division Monthly Report for the month of June, 2019 BE RECEIVED for information. (2019-A23)

Motion Passed

8.1.10   (3.2) Application - 79 Meg Drive (Z-9036) (Relates to Bill No. 332)

Motion made by A. Hopkins

That, on the recommendation of the Director, Development Services, based on the application by Almehdi Almuntathar Union, relating to a portion of the property located at 79 Meg Drive, the proposed by-law appended to the staff report dated August 12, 2019 BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Light Industrial (LI6/LI7) Zone TO a Light Industrial Special Provision (LI3/LI6/LI7(15)) Zone;

it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters;

it being further noted that the Municipal Council approves this application for the following reasons:

-              the recommended amendment is consistent with the Provincial Policy Statement, 2014;

-              the recommended amendment is in conformity with the policies of the Southwest Area Secondary Plan (SWAP);

-              the recommended amendment is in conformity with the in-force policies of The London Plan; and,

-              the recommended amendment is in conformity with the policies of the 1989 Official Plan.    (2019-D09)

Motion Passed

8.1.11   (3.3) Application - Draft Plan of Vacant Land Condominium - 6990 Clayton Walk (39CD-19511)

Motion made by A. Hopkins

That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application of 2219008 Ontario Ltd. (York Developments), relating to the property located at 6990 Clayton Walk:

a)            the Approval Authority BE ADVISED that no issuers were raised at the public meeting with respect to the application for Draft Plan of Vacant Land Condominium relating to the property located at 6990 Clayton Walk; and,

b)            the Approval Authority BE ADVISED that no issues were raised at the public meeting with respect to the Site Plan Approval application relating to the property located at 6990 Clayton Walk;

it being noted that no individuals spoke at the public participation meeting associated with this matter.   (2019-D07/D09)

Motion Passed

8.1.12   (3.4) Heritage Places 2.0: A Description of Potential Heritage Conservation Districts in the City of London (Relates to Bill No. 333)

Motion made by A. Hopkins

That, on the recommendation of the Managing Director, Planning and City Planner, with advice of the Heritage Planner, the following actions be taken with respect to the application of The Corporation of the City of London to update and replace the “Heritage Places” guideline document which applies citywide:

a)            the “Heritage Places 2.0: A Description of Potential Heritage Conservation Districts in the City of London” guideline document, appended to the staff report dated August 12, 2019 as Appendix “A”, BE ADOPTED at the Municipal Council meeting to be held on August 27, 2019 by resolution of Municipal Council in conformity with Policy 1713 of The London Plan; and,

b)            the proposed by-law appended to the staff report dated August 12, 2019 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019 to amend Policy 1721_4 of The London Plan to delete “Heritage Places: A Description of Potential Heritage Conservation Areas in the City of London” and replace it with “Heritage Places 2.0: A Description of Potential Heritage Conservation Districts in the City of London”;

it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters. (2019-R01)

Motion Passed

8.1.13   (3.5) Application - Southern Portion of 3086 Tillman Road (Z-8926) (Relates to Bill No. 334)

Motion made by A. Hopkins

That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application of Westfield Village Estates Inc., relating to the property located at the southern portion of 3086 Tillmann Road:

a)            the proposed attached, revised, by-law BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Holding Residential R4 Special Provision (h-56h-84R4-6(6)) Zone and an Urban Reserve (UR1) Zone TO a Residential R1 (R1-3)Zone; and,

b)            pursuant to Section 34(17) of the Planning Act, no further notice BE GIVEN as the proposed amendment is minor in nature;

it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters;

it being further noted that the Municipal Council approves this application for the following reasons:

-              the proposed development is consistent with the Provincial Policy Statement, 2014 because it promotes infill and the efficient use of land;

-              the proposed development conforms with the in-force polices of The London Plan, including but not limited to permitted sigle detached dwelling use within the Neigbourhood Place Type;

-              the proposed development conforms with the in-force policies of the (1989) Official Plan, including but not limited to, the permitted use of single detached dwellings in the Low Density Residential designation; and,

-              the eleven (11) single detached dwelling lots can be accommodated on the subject site by way of the recommended zoning and holding provision removal.  (2019-D09)

Motion Passed

8.1.14   (5.1) Minor Variances Submitted Under Section 45 (1.4) of the Planning Act

Motion made by A. Hopkins

That the Civic Administration BE DIRECTED to report back with potential process options in response to applications for minor variances submitted under section 45.1.4) of the Planning Act.

Motion Passed

8.1.9   (3.1) Lot 66, 1738 Hamilton Road

Motion made by A. Hopkins

That, the following actions be taken with respect to the property located at Lot 66, 1738 Hamilton Road:

a)            on the recommendation of the City Clerk, the report dated August 12, 2019 and entitled “Request for Council Resolution, under section 45(1.4) of the Planning Act, 1990 – Lot 66, 1738 Hamilton Road” BE RECEIVED for information; and,

b)            the Managing Director, Development Services and Compliance and Chief Building Official BE AUTHORIZED to accept a Minor Variance application by P. Derakhshan, Thames Village Joint Venture, for the property located at Lot 66, 1738 Hamilton Road;

it being noted that the Planning and Environment Committee heard a verbal delegation from P. Derakhshan, Planner, Thames Village Joint Venture, with respect to this matter.    (2019-D09)

Motion Passed (14 to 1)

8.2   9th Report of the Community and Protective Services Committee

2019-08-13 CPSC Report 9

8.2.1   Disclosures of Pecuniary Interest

Motion made by M. Cassidy

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.2.2   9th Report of the Community and Protective Services Committee

2019-08-13 CPSC Report 9

Motion made by M. Cassidy

That the 9th Report of the Community and Protective Services Committee BE APPROVED, excluding Item 3.2 (17).

Motion Passed (14 to 0)

Motion made by M. Salih

Seconded by S. Lewis

That pursuant to section 13.2 of the Council Procedure By-law, that Items 2.1 (1) to 5.1 (21), excluding Item 3.2 (17) of the 9th Report of the the Community and Protective Services Committee BE RECONSIDERED, due to a misunderstanding as to the Items being presented for consideration.

Motion Passed (15 to 0)

Motion made by M. Cassidy

That the 9th Report of the Community and Protective Services Committee BE APPROVED, excluding Item 3.2 (17).

Motion Passed (15 to 0)

8.2.2.2   (2.1) 6th and 7th Reports of the Accessibility Advisory Committee

Motion made by M. Cassidy

That the 6th and 7th Reports of the Accessibility Advisory Committee, from the meetings held on June 27, 2019 and July 25, 2019, respectively, BE RECEIVED.

Motion Passed

8.2.2.3   (2.2) 6th Report of the Animal Welfare Advisory Committee

Motion made by M. Cassidy

That the 6th Report of the Animal Welfare Advisory Committee, from its meeting held on July 4, 2019, BE RECEIVED.

Motion Passed

8.2.2.4   (2.3) 6th Report of the London Housing Advisory Committee

Motion made by M. Cassidy

That the 6th Report of the London Housing Advisory Committee, from its meeting held on July 10, 2019, BE RECEIVED.

Motion Passed

8.2.2.5   (2.4) White Oaks Park - Pavilion Donation

Motion made by M. Cassidy

That, on the recommendation of the Managing Director of Parks and Recreation, the following actions be taken with respect to the proposed donation of a park amenity for White Oaks Park per Sections 4.1a) and 4.2b) of the Donation Policy:

a)            the donation of a permanently-roofed pavilion to be constructed at White Oaks Park by a consortium led by York Developments (London) Inc. BE ACCEPTED; it being noted that the value of the donation is estimated to be $300,000;

b)            the above-noted acceptance BE CONDITIONAL upon the Corporation entering into a formal agreement for the work to be done relating to this stage donation; and,

c)            the Civic Administration BE DIRECTED to report back at a future meeting of the Community and Protective Services Committee with a formal Agreement related to the above-noted approval. (2019-M12)

Motion Passed

8.2.2.6   (2.7) Kilally Fields - Tender 19-67 - Irregular Result

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to Tender 19-67:

a)            the bid submitted by Graceview Enterprises Inc., 51200 Yorkie Line, Belmont, Ontario, N0L 1B0, to construct the Kilally Sport Fields as per T19-67, at its tendered price of $4,175,080.53, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Graceview Enterprises Inc. was the lowest bid received and meets the City’s specifications and requirements in all areas;

b)            in addition to the base bid, the provisional items towards a LED scoreboard in the amount of $67,250.00 (including all electrical and excluding HST) BE ADDED to the contract amount; it being noted that sports users groups may contribute financially to this item in the future;

c)            in addition to the base bid, a contingency representing 5% of the bid or $208,754.00 BE ADDED to the total contract amount;

d)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 13, 2019;

e)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)             the approvals given, herein, BE CONDITIONAL upon The Corporation entering into a formal contract with the contractor for the work; and,

g)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-R06)

Motion Passed

8.2.2.7   (2.8) East Lions Park - Tender 19-68 - Irregular Result

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to Tender 19-68:

a)            the bid submitted by Frank Van Bussel & Sons Ltd., 3 Ilderbrook Circle, Ilderton, Ontario, N0M 2A0, to construct East Lions Park, in accordance with T19-68, at its tendered price of $1,399,999.96, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Frank Van Bussel & Sons Ltd was the only bid received and meets the City’s specifications and requirements in all areas;

b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated August 13, 2019;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)            the approvals given, herein, BE CONDITIONAL upon The Corporation entering into a formal contract with the contractor for the work; and,

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-R04)

Motion Passed

8.2.2.8   (2.9) Deferred Matters List Item No.5 - CPSC

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Park and Recreation, the staff report dated August 13, 2019, with respect to the Community and Protective Services Committee Deferred Matters List item related to the Outdoor Event Guide, BE RECEIVED. (2019-A22)

Motion Passed

8.2.2.9   (2.10) RFP 19-14 - Animal Services

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the Animal Services contract, RFP 19-14, recognizing the vision for animal services where all pets have a caring, respectful and responsible home:

a)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for services of $2,250,580, adjusted by the Consumer Price Index of Ontario each November, commencing as of November 1, 2019 BE ACCEPTED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);

b)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for the continued added services of a Registered Veterinary Technician, and an Animal Care Assistant who provide service at London Animal Shelter Service, the City of London Companion Animal Hospital in the amount of $60,000, adjusted by the Consumer Price Index of Ontario each November, commencing as of November 1, 2019,  BE APPROVED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);

c)            the Submission from Urban Animal Management Inc., operating as London Animal Care Centre (LACC), implementing animal welfare services for the City of London and their submitted total annual cost for the operation of the City of London Cat Adoption Centre (Catty Shack), in the amount of $108,042, BE APPROVED in accordance with the Procurement of Goods and Services Policy section 12.2 (b); and,

d)            the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract. (2019-P14)

Motion Passed

8.2.2.10   (2.11) Age Friendly London Progress Report 2019

Motion made by M. Cassidy

That, on the recommendation of the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to an Age Friendly London Progress Report for 2019, BE RECEIVED. (2019-S12)

Motion Passed

8.2.2.11   (2.12) London Strengthening Neighbourhood Strategy - Neighbourhood Event Equipment Lending Program

Motion made by M. Cassidy

That, on the recommendation of the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to the London Strengthening Neighbourhoods Strategy Neighbourhood Event Equipment Lending Program, BE RECEIVED. (2019-S12)

Motion Passed

8.2.2.12   (2.13) East Community Centre - Construction Update

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Parks and Recreation and the Deputy City Manager and Acting Managing Director of Neighbourhood Children and Fire Services, the staff report dated August 13, 2019, with respect to an update on the East Community Centre construction, BE RECEIVED. (2019-S12)

Motion Passed

8.2.2.13   (2.14) Response to LIFE*SPIN’s Report “Affordable Housing, a Community Perspective”

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the staff report dated August 13, 2019, with respect to the Civic Administration’s response to LIFE*SPIN’s report entitled “Affordable Housing, A Community Perspective”, BE RECEIVED. (2019-S12)

Motion Passed

8.2.2.14   (2.5) Information Report - Parks Winter Garbage Collection

Motion made by M. Cassidy

That the following actions be taken with respect to Parks Winter Garbage Collection:

a)            the Civic Administration BE REQUESTED to report back to the Community and Protective Services Committee, at a future meeting, with respect to a list of parks within the City of London that currently have garbage pick-up during the winter and a list of parks that are close to roadways, trails or community centres that would be more easily serviced; and,

b)            the staff report dated August 13, 2019, with respect to this matter, BE RECEIVED. (2019-E07)

Motion Passed

8.2.2.15   (2.6) Vimy Ridge Park - Permanent Park Site - Deferred Matter 1

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to the selection of the permanent location for Vimy Ridge Park:

a)            based on stakeholder consultations, the temporary Vimy Ridge Park site at the south-east corner of Hale Street and Trafalgar Street BE CONFIRMED as the permanent park location;

b)            the 427 Wing RCAFA and other groups associated with various commemorations of the 100th anniversary of the historic battle of Vimy Ridge in April 1917 BE THANKED for their vision and efforts; and,

c)            a concept plan for enhancements to the permanent park site and seek further public input into the detailed design BE PREPARED prior to construction;

it being noted that funding was established by Council in 2017 to complete the basic requirements for enhancements to the permanent park site, once it was determined. (2019-R04)

Motion Passed

8.2.2.16   (3.1) 4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee and the 2019 City of London Diversity, Race Relations and Inclusivity Award

Motion made by M. Cassidy

That the 4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC), from its meeting held on July 18, 2019, the 2019 City of London Diversity, Race Relations and Inclusivity Award Fact Sheet, as appended to the agenda, and the attached presentation from F. Cassar, DIAAC, BE RECEIVED. (2019-M11)

Motion Passed

8.2.2.18   (3.3) Public Nuisance By-law Amendments - Nuisance Party Cost Recovery and Fees (Relates to Bill No. 317)

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the proposed by-law, as appended to the staff report dated August 13, 2019, BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019, to amend By-law PH-18 entitled, “A by-law to prohibit and regulate public nuisances within the City of London”;

it being noted that a communication dated August 9, 2019 from J. Hoffer, Cohen Highley, as well as the attached presentation from O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to this matter, were received;

it being further noted that no individuals spoke at the public participation meeting associated with this matter. (2019-P01)

Motion Passed

8.2.2.19   (4.1) London’s Film and Multi-Media Industry Update

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Park and Recreation, the following actions be taken with respect to an update on London’s Film and Multi-Media Industry:

a)            the above-noted staff report BE RECEIVED; and,

b)            the Civic Administration BE DIRECTED to submit a business case as part of the Multi-Year Budget process to support the completion of a Film and Multi-Media Strategy as outlined in the staff report dated August 13, 2019;

it being noted that a delegation from K. Peckham, Forest City Film Festival, with respect to this matter, was received. (2019-S12/R08)

Motion Passed

8.2.2.20   (4.2) New Models of Housing for Seniors

Motion made by M. Cassidy

That the communication from Councillor M. van Holst, with respect to new Models of Housing for Seniors, BE RECEIVED. (2019-S10)

Motion Passed

8.2.2.21   (5.1) Deferred Matters List

Motion made by M. Cassidy

That the Deferred Matters List for the Community and Protective Services Committee, as at August 2, 2019, BE RECEIVED.

Motion Passed

8.2.2.17   (3.2) Adult Live Entertainment Parlour Location - 2190 Dundas Street (Relates to Bill No. 316)

Motion made by M. Cassidy

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the proposed by-law, as appended to the staff report dated August 13, 2019, BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019, to amend By-law No. L.-131-16, as amended, entitled “A by-law to provide for the Licensing and Regulation of Various Businesses” to remove a permitted location for an Adult Live Entertainment Parlour and reduce the number of permitted Adult Live Entertainment Parlour Owner licences;

it being noted that the attached presentation from O. Katolyk, Chief Municipal Law Enforcement Officer, with respect to this matter, was received;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions regarding this matter. (2019-S12)

Motion Passed (14 to 0)

8.2.3   16th Report of the Corporate Services Committee

2019-08-13 CSC Report 16 Complete

Motion made by J. Morgan

That the 16th Report of the Corporate Services Committee BE APPROVED, excluding Items 2.2 (3) and 5.1 (6).

Motion Passed (15 to 0)

8.2.3.1   Disclosures of Pecuniary Interest

Motion made by J. Morgan

Councillor J. Morgan discloses a pecuniary interest in clause 5.1 having to do with an appointment to the London Hydro Board of Directors, by indicating that one of the candidates has a direct role in his employment with Western University.

Motion Passed

8.2.3.2   (2.1) Council Policy - Use of Corporate Resources for Election Purposes (Relates to Bill No. 315)

Motion made by J. Morgan

That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated August 13, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019 to amend By-law No. CPOL.-230-519, being “Policy for the Use of City of London Resources For Municipal Election Purposes” by renaming the Council Policy “Use of City of London Resources For Election Purposes” and to update the Policy to provide additional clarity, particularly as it relates to provincial and federal election campaigns and Registered Third Parties.

Motion Passed

8.2.3.4   (2.3) 2018 Annual Reporting of Lease Financing Agreements

Motion made by J. Morgan

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated August 13, 2019 with respect to the 2018 annual reporting of lease financing agreements BE RECEIVED for information.

Motion Passed

8.2.3.5   (2.4) Demolition - UTRCA Owned - City Managed Property - 1318 Old Bridge Road

Motion made by J. Morgan

That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the property owned by the Upper Thames River Conservation Authority (UTRCA) and managed by the City, located at 1318 Old Bridge Road, as shown on Schedule “A” as appended to the staff report dated August 13, 2019, the following actions be taken:

a)         the subject property BE RECOMMENDED for demolition; and

b)         the Civic Administration BE DIRECTED to take all necessary steps to action the above-noted demolition, including completing a request for quotation for work to be completed, obtaining a demolition permit and any other activities to facilitate the demolition;

it being noted that existing capital accounts and operating accounts will be drawn upon as a source of financing to carry out the subject demolitions.

Motion Passed

8.2.3.3   (2.2) Website Redesign Development and Implementation for the City of London

Motion made by J. Morgan

That, on the recommendation of the Director, Strategic Communications, Government Relations and Public Engagement and of the Director, Information Technology Services, Finance and Corporate Services, the following actions be taken with respect to the selection of a vendor for the Website Redesign Development and Implementation for City of London:

a)            the proposal submitted by Echidna Corp. O/A Digital Echidna, 200-365 Talbot Street, London, Ontario N6A 2R5 for the Website Redesign Development and Implementation for the City of London BE ACCEPTED in accordance with the Procurement of Goods and Services Policy;

b)            the price submitted by Digital Echidna for the first year cost of $473,750 (excluding H.S.T.), and subsequent years annual cost of $78,750 (excluding H.S.T.), for three (3) years as the initial term, and the optional renewal term of four (4) years at one (1) year each, at sole discretion of the City, BE ACCEPTED;

c)            the financing for the project BE APPROVED in accordance with the “Sources of Funding Report” appended to the staff report dated August 13, 2019 as Appendix “A”;

d)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;

e)            approval herein BE CONDITIONAL upon the Corporation entering into a formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and

f)             the Mayor and City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.

Motion Passed (14 to 1)

8.2.3.6   (5.1) Appointment to the London Hydro Board of Directors (Relates to Bill No. 335)

Motion made by J. Helmer

That, on the recommendation of the Corporate Services Committee, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held August 27, 2019 to:

a)         ratify and confirm the Resolution of the Shareholder of London Hydro Inc., appended as Schedule “A” to the by-law; and

b)         authorize the Mayor and the City Clerk to execute the Resolution of the Shareholder of London Hydro Inc. appended as Schedule “A” to the by-law;

it being noted that Andrew Hrymak was selected for appointment to the London Hydro Inc. Board of Directors.

Motion Passed (14 to 0)

Motion made by S. Turner

Seconded by P. Van Meerbergen

That notwithstanding the allocated Dinner Recess time of 6:30 PM as indicated on the Council Agenda,  the Council Meeting BE CONTINUED.

Motion Passed (10 to 5)

8.2.4   12th Report of the Civic Works Committee

2019-08-12 CWC Report 12

Motion made by S. Lehman

That the 12th Report of the Civic Works Committee BE APPROVED.

Motion Passed (15 to 0)

8.2.4.1   Disclosures of Pecuniary Interest

Motion made by S. Lehman

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.2.4.2   (2.1) 7th Report of the Transportation Advisory Committee

Motion made by S. Lehman

That the 7th Report of the Transportation Advisory Committee from its meeting held on July 23, 2019, BE RECEIVED.

Motion Passed

8.2.4.3   (2.2) Amendments to the Traffic and Parking By-law (Relates to Bill No. 318)

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, appended to the staff report dated August 12, 2019 as Appendix ‘A’, BE INTRODUCED at the Municipal Council meeting to be held on August 27th 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)

Motion Passed

8.2.4.4   (2.3) Amendments to the Traffic and Parking and Unauthorized Area By-Laws (Relates to Bill No.s 319 and 320)

Motion made by S. Lehman

That, on the recommendation of Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-laws appended to the staff report dated August 12, 2019, as Appendices ‘A’ and ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on August 27, 2019, for the purposes of amending the Traffic and Parking By-law (PS-113) and the Unauthorized Area Parking By-law (S-3), respectively, with respect to the introduction of the Administrative Monetary Penalty System. (2019-T08)

Motion Passed

8.2.4.5   (2.4) Contract Award (RFP 19-02) - Recycling Collection (City-wide) and Garbage and Yard Waste Collection in a Portion of London

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Contract for recycling collection (City-Wide) and garbage and yard waste collection in a portion of London:

a)            the proposal submitted by Miller Waste Systems Inc., 8050 Woodbine Avenue Markham, Ontario, L3R 2N8 for the provision of curbside, multi-residential and EnviroDepot Blue Box recycling collection services for the annual value of $7,009,156 (based on parameters provided in the Request for Proposals - RFP document), BE ACCEPTED, noting the following;

i)               the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected (households, multi-residential units, stops, carts, depots) per year;

ii)             the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and,

iii)             the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;

b)            that Civic Administration BE DIRECTED to finalize a recycling program for the downtown core that addresses the unique challenges of storing and collecting recyclables in congested areas;

c)            the proposal submitted by Miller Waste Systems Inc., for the provision of curbside recycling collection services in the downtown core for the annual value of $31,096 (based on parameters provided in the RFP document), BE ACCEPTED, noting the following:

i)               the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected per year,

ii)             the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and

iii)            the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;

d)            the proposal submitted by Miller Waste Systems Inc. for the provision of curbside garbage and yard waste collection services in the south-west portion of the city, including Lambeth, Riverbend and Settlement Trail for the annual value of $385,728 (based on parameters provided in the RFP document), BE ACCEPTED, noting the following:

i)              the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected (households) per year,

ii)             the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and

iii)            the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;

e)            the additional unit rates, service fees and/or one-time costs for the items listed in the proposal submitted by Miller Waste Systems Inc., BE ACCEPTED as follows:

i)              changes to collection program frequency,

ii)             units rates to extend the Hefty® EnergyBag® project,

iii)            delivery service for recycling carts and Blue Boxes,

iv)           special event collections, and

v)            early termination of contract by Council as a result of Provincial Government regulatory changes dealing with Resource Recovery and Circular Economy Act, 2016 and extended producer responsibility.

f)             the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and

g)            approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2019-V01/E07)

Motion Passed

8.2.4.6   (2.6) Upper Thames River Conservation Authority and City of London Flood Protection Projects

Motion made by S. Lehman

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following action be taken with respect to City of London’s contribution to infrastructure:

a)            the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects with the City share in the total amount of $1,989,120, including contingency, (excluding HST):

i)            West London Dyke Phase 5/6 Reconstruction;

ii)           West London Dyke Phase 5/6 Construction Administration; and

iii)          Fanshawe Dam Phase 6 Paint and Concrete Repairs

it being noted that the requirements of this provincial funding program are unique, in that only conservation authorities can apply, requiring 14.3.a) of the Procurement of Goods and Services Policy;

b)            the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 12, 2019 as Appendix ‘A’, and,

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary to give effect to these recommendations. (2019-E21)

Motion Passed

8.2.4.7   (2.7) Contract Award - T19-36 - Greenway Organic Rankine Cycle Engine Installation

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the installation of the Organic Rankine Cycle Engine system:

a)            the bid submitted by JMR Electric Ltd. at its tendered price of $11,039,340.00, (excluding HST) in response to Tender 19-36, BE ACCEPTED; it being noted that the bid submitted by JMR Electric Ltd. was the lowest of four bids received and meets the City’s specifications and requirements in all areas;

b)            the financing for these projects BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 12, 2019 as Appendix ‘A’;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)            the approval, given herein, BE CONDITIONAL upon the Corporation entering into formal contracts relating to this tender; and

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E03)

Motion Passed

8.2.4.8   (2.8) Victoria Bridge Replacement - Geotechnical & Hydrogeological Engineering - Appointment of Consulting Engineer

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to the appointment of a Consulting Engineer for the Victoria Bridge Replacement Project:

a)            Golder Associates Ltd. BE APPOINTED as a Consulting Engineer for Geotechnical and Hydrogeological Services associated with the Victoria Bridge Replacement Project at an upset amount of $121,220.00 (excluding HST) in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)            the financing for this assignment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 12, 2019 as Appendix ‘A’;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2019-T04)

Motion Passed

8.2.4.9   (2.9) Contract Price Increase - T18-16 Infrastructure Renewal Project - Contract 15, Main Street

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Main Street Reconstruction project:

a)            the 2018 Main Street Reconstruction (Tender T18-16) contract value with L82 Construction Ltd. BE INCREASED by $400,000 to a total of $8,633,236.86 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 12, 2019 as Appendix ‘A’;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)

Motion Passed

8.2.4.10   (2.10) Former PUC Parking Lot 12 - 199 Ridout Street North

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to a lighting design and construction project for the former Public Utilities Commission Parking Lot known as City Lot 12 located at 199 Ridout Street N.:

a)            the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated August 12, 2019, as Appendix A;

b)            the Civic Administration BE DIRECTED to commence project management activities to implement the project; and,

c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts necessary in connection with this project in accordance with the Procurement of Goods and Services Policy. (2019-T02)

Motion Passed

8.2.4.11   (2.5) Bike Share System for London - Update and Next Steps

Motion made by S. Lehman

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the potential introduction of bike share to London:

a)            the following report dated August 12, 2019, containing background details and preliminary analysis to develop a comprehensive business case for a bike share system in London BE RECEIVED for information;

b)            that Civic Administration BE AUTHORIZED to implement a Request for Proposals (RFP) process to obtain pricing and a vendor that can implement a bike share system in London based on, but not limited to, the following key parameters (assuming 300 bikes are required):

i)             all bikes, software and hardware to be provided by the vendor;

ii)            all operating and maintenance costs to deliver the bike share system to be provided by the vendor;

iii)           project duration for up to three years with two, one year options at the sole discretion of the City of London;

iv)           operate in the service areas delineated by the City of London, as well as a minimum of one service locations to be identified for the east, west, north and south locations outside of the delineated area, through a licensing agreement and a process to expand into other areas of London;

v)            a one-time capital investment into bike sharing parking installations provided by the City of London (racks that are available to bike share users and other London cyclists);

vi)           work with City staff to develop an equity program for low-income Londoners and an employer membership program;

vii)          address the data and information security and risk management requirements to the satisfaction of the City; and

viii)         allow an option whereby the vendor can propose an alternative program and costing arrangement; and

c)            that Civic Administration BE DIRECTED to finalize the bike share business case and prepare a draft implementation plan for a bike share system in London, including identifying potential partners, an operations plan, a marketing plan and financing strategies, and submit to Civic Works Committee by January 2020; it being noted that a communication from C. Butler, dated August 8, 2019, with respect to the above matter was received. (2019-T10)

Motion Passed

8.2.4.12   (3.1) LTC 2018 Annual Report

Motion made by S. Lehman

That the 2018 Annual Report of the London Transit Commission, BE RECEIVED; it being noted that the Civic Works Committee received the attached overview from K. Paleczny with respect to this matter. (2019-T08)

Motion Passed

8.2.4.13   (5.1) Deferred Matters List

Motion made by S. Lehman

That the Deferred Matters List as at August 2, 2019, BE RECEIVED.

Motion Passed

8.9   Added Reports

8.9.1   15th Report of Council in Closed Session

2019-08-27 Released in Public

Motion made by S. Lewis

Seconded by S. Hillier

That Items 1 to 5, of the 15th Report of the Council, In Closed Session, BE APPROVED:

1.     Offer to Purchase Industrial Lands – 1649304 Alberta Ltd. – Part of Block 3, Plan 33M-544 Being Parts 1 and 5, Plan 33R-18258 – Innovation Park Phase l

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the City owned industrial land located on the west side of Innovation Drive in Innovation Park, Phase I, containing an area of approximately 5.5 acres, more or less subject to survey, being comprised of Part Block 3, Plan 33M-544, being part of Parts 1 and 5, Plan 33R-18258, as outlined attached location map, the offer submitted by 1649304 Alberta Ltd. (the “Purchaser”) to purchase the subject property from the City, at a purchase price of $385,000.00 (reflecting a sale price of $70,000.00 per acre), BE ACCEPTED subject to the following conditions:

a)     the Purchaser, at its expense, be allowed within ninety (90) days from acceptance of the offer to examine title;

b)     the Purchaser, at its expense, be allowed within ninety (90) days from acceptance of the offer to carry out environmental inspections as it might reasonably require;

c)     the Purchaser, at its expense, be allowed within ninety (90) days from acceptance of the offer to carry out geotechnical inspections; and

d) the City being able to terminate the existing Farm Lease Agreement on the subject property.

2.     Lease Agreement – 177/179 Dundas Street – Dundas Place Field House

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the review and concurrence of the Managing Director, Parks and Recreation, on the advice of the Manager of Realty Services, with respect to the lease of commercial space known as Dundas Place Field House, located at 177/179 Dundas Street, the following actions be taken:

a)     the Lease Agreement (the “Lease”) between The Corporation of the City of London and Westang Home Services, under numbered company 2162538 Ontario Inc., attached as Schedule “A”, BE APPROVED; and

b) the financing for this Lease BE APPROVED as set out in the Source of Financing Report attached hereto as Appendix “A”.

3.     Sale of City-Owned Property – Tender 19-22 – 332 Wharncliffe Road North

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, and on the advice of the Manager of Realty Services, with respect to the property located at 332 Wharncliffe Road North, being approximately 0.21 acres, further described as Part Lots 5, 6 and 7, Plan 434 (W), designated as Part 2, Plan 33R7913, save and except for Part 1, Plan ER1115597, as in PIN 082480234, the offer submitted by Kiho Chung and Jeong Sun Lee to purchase the subject property from the City, for the sum of $981,000.00 BE ACCEPTED subject to the following conditions:

a)     the Purchasers acknowledging that the property is being purchased on an “As-Is” basis;

b)     the Purchasers shall have a period of sixty (60) days from the date of acceptance of this agreement to satisfy itself in its absolute discretion as to the geotechnical, soil and environmental condition of the property;

c)     the offer is conditional upon the inspection of the property by the Purchasers’ inspector(s), at the Purchasers’ expense, and the obtaining of a report(s) satisfactory to the Purchasers in the Purchasers’ sole and absolute discretion, for a period of sixty (60) days from acceptance; and

d)     the City, at its expense, agreeing to prepare and deposit on title, on or before closing, a reference plan if required describing the subject property.

4.     Lease of Office Space – 520 Wellington Street, Unit 4 – Centennial House – Building Division

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the review and concurrence of the Manager, Business Services, on the advice of the Manager of Realty Services, the Lease Agreement (the “Lease”), attached as Schedule “A”, between the City and Centennial House Limited (the “Landlord”), for the lease of approximately 1,281 square feet of useable space located at 520 Wellington Street, Unit 4, for a term of five (5) years and six (6) months, for the City’s Building Division Service Area, at a base semi gross rent of $7.75 per square foot for the first two years, $8.00 per square foot for years three and four and $8.25 per square foot for year five BE APPROVED.

5.     Execution of Collective Agreement for Service Employees International Union Local 1 Canada Full-Time and Part-Time Registered Nurses Bargaining Unit – January 1, 2017 – December 31, 2018

That, on the recommendation of the Acting Director of Human Resources, the Civic Administration BE DIRECTED to undertake all administrative acts that are necessary in order for the Mayor and the City Clerk to obtain the necessary authorization to execute the Collective Agreement for the years 2017 to 2018, appended as Appendix “C” to the staff report dated August 13, 2019, pursuant to the Interest Arbitration Award dated August 15, 2018 (Appendix “A”), between The Corporation of the City of London and Service Employees International Union Local 1 Canada.

Motion Passed (15 to 0)

8.9.2   17th Report of the Strategic Priorities and Policy Committee

2019-08-26 SPPC Report 17

Motion made by J. Helmer

That the 17th Report of the Strategic Priorities and Policy Committee BE APPROVED, excluding Items 2.2 ( 3) and 4.1 (4).

Motion Passed (15 to 0)

8.9.2.1   Disclosures of Pecuniary Interest

Motion made by J. Helmer

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.9.2.2   (2.1) 2019 Citizen Satisfaction Survey

Motion made by J. Helmer

That, on the recommendation of the City Manager, the staff report dated August 26, 2019 with respect to the 2019 citizen satisfaction survey, BE RECEIVED for information.

Motion Passed

8.9.2.5   (4.2) London Hydro Corporate Restructuring 

Motion made by J. Helmer

That the Civic Administration BE DIRECTED to provide a report to the Strategic Priorities and Policy Committee with respect to the corporate structure and applicable associated risk to the Corporation that would be associated with the proposed corporate restructuring, as outlined in the communication dated July 31, 2019 and presentation, both from V. Sharma, CEO, London Hydro Inc.

Motion Passed

8.9.2.6   (4.3) 2019 Corporate Asset Management Plan

Motion made by J. Helmer

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the advice of the Manager III, Corporate Asset Management, the City of London (City) 2019 Corporate Asset Management Plan, as outlined in the staff report dated August 26, 2019 BE APPROVED;

it being noted that the Strategic Priorities and Policy Committee received a presentation from the Manager lll, Corporate Asset Management, with respect to this matter.

Motion Passed

8.9.2.7   (5.1) Middlesex-London Food Policy Council

Motion made by J. Helmer

That the City Clerk BE DIRECTED to advertise for applications of interested persons to be appointed by London City Council, to the Middlesex-London Food Policy Council.

Motion Passed

8.9.2.3   (2.2) City of London Service Review: Review of Service Delivery for Housing

Motion made by J. Helmer

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken:

a)     Appendix “A”, as appended to the staff report dated August 26, 2019, City of London Service Review: Review of Service Delivery for Housing, BE RECEIVED for information;

b)     the Civic Administration BE DIRECTED to determine next steps and actions based on the analysis and potential courses of action identified in the KPMG report dated August 12, 2019 with respect to a review of service delivery for housing;

c)     the Civic Administration BE DIRECTED to work with London & Middlesex Community Housing (LMCH) to investigate, address and reduce the vacancy rate within their housing portfolio; and,

d)     the Civic Administration BE DIRECTED to examine the development of affordable housing, consistent with the City’s Service Manager legislated responsibility and report back on a recommended course of action;

it being noted that the Strategic Priorities and Policy Committee received a communication dated August 21, 2019 from C. Butler, a communication dated August 22, 2019 from A. Oudshoorn, and received a verbal delegation and submission from London & Middlesex Community Housing.

Motion made by J. Helmer

The motion to approve part c) of Item 2.2, is put:

c)         the Civic Administration BE DIRECTED to work with London & Middlesex Community Housing (LMCH) to investigate, address and reduce the vacancy rate within their housing portfolio;

Motion Passed (15 to 0)

Motion made by J. Helmer

The motion to approve parts a) and d) of clause 2.2 is put:

a)     Appendix “A”, as appended to the staff report dated August 26, 2019, City of London Service Review :  Review of Service Delivery for Housing, BE RECEIVED for information;

d)     the Civic Administration BE DIRECTED to examine the development of affordable housing, consistent with the City’s Service Manager legislated responsibility and report back on a recommended course of action;

it being noted that the Strategic Priorities and Policy Committee received a communication dated August 21, 2019 from C. Butler, a communication dated August 22, 2019 from A. Oudshoorn, and received a verbal delegation from London & Middlesex Community Housing.

Motion Passed (15 to 0)

Motion made by J. Helmer

The motion to approve part b) of Item 2.2 is put:

b)        the Civic Administration BE DIRECTED to determine next steps and actions based on the analysis and potential courses of action identified in the KPMG report dated August 12, 2019 with respect to a review of service delivery for housing;

Motion Passed (14 to 1)

8.9.2.4   (4.1) London Medical Network

Motion made by J. Helmer

That, on the recommendation of the City Manager, the following actions be taken with respect to the London Medical Network (LMN) grant:

a)     the investments made to-date by the LMN BE ACCEPTED;

b)     the LMN Governing Council BE REQUESTED to return the remaining grant of approximately $7.3m, as soon as possible, to the City;

c)     the City of London participation in the LMN BE WITHDRAWN; and

d)     the Civic Administration BE DIRECTED to report back with a strategy for investing the approximate $7.3 m in developing permanent housing with supports for mental health and addictions, noting this will support all services dealing with the crisis of homelessness, mental health and addictions, ultimately alleviating the pressure on those services, including the social services, shelters, hospitals and policing;

it being noted that Dr. David Hill and Paul Caplan, London Medical Network, provided a verbal presentation with respect to this matter.

Motion made by J. Helmer

The motion to approve parts a), b), and c) of Item 4.1 is put:

That, on the recommendation of the City Manager, the following actions be taken with respect to the London Medical Network (LMN) grant:

a)     the investments made to-date by the LMN BE ACCEPTED;

b)     the LMN Governing Council BE REQUESTED to return the remaining grant of approximately $7.3m, as soon as possible, to the City;

c)     the City of London participation in the LMN BE WITHDRAWN; and

Motion Passed (15 to 0)

Motion made by J. Helmer

The motion to approve part d) of Item 4.1 is put:

d)    the Civic Administration BE DIRECTED to report back with a strategy for investing the approximate $7.3 m in developing permanent housing with supports for mental health and addictions, noting this will support all services dealing with the crisis of homelessness, mental health and addictions, ultimately alleviating the pressure on those services, including the social services, shelters, hospitals and policing;

it being noted that Dr. David Hill and Paul Caplan, London Medical Network, provided a verbal presentation with respect to this matter.

Motion Passed (13 to 2)

8.10   Deferred Matters

None.

8.11   Enquiries

None.

8.12   Emergent Motions

None.

8.13   By-laws

Motion made by S. Hillier

Seconded by P. Van Meerbergen

That Introduction and First Reading of Bill No.’s 314 to 334, excluding Bill No. 316, and the Added Bill No’s 336 to 340, BE APPROVED.

Motion Passed (15 to 0)

Motion made by A. Hopkins

Seconded by S. Lehman

That Second Reading of Bill No.’s 314 to 334, excluding Bill No. 316, and the Added Bill No’s 336 to 340, BE APPROVED.

Motion Passed (15 to 0)

Motion made by J. Helmer

Seconded by M. Cassidy

That Third Reading and Enactment of Bill No.’s 314 to 334, excluding Bill No. 316, and the Added Bill No’s 336 to 340, BE APPROVED.

Motion Passed (15 to 0)

Motion made by P. Van Meerbergen

Seconded by A. Kayabaga

That Introduction and First Reading of Bill No. 316 BE APPROVED.

Motion Passed (14 to 0)

Motion made by M. van Holst

Seconded by M. Cassidy

That Second Reading of Bill No. 316 BE APPROVED.

Motion Passed (14 to 0)

Motion made by E. Peloza

Seconded by S. Lehman

That Third Reading and Enactment of Bill No. 316 BE APPROVED.

Motion Passed (14 to 0)

Motion made by M. Cassidy

Seconded by M. van Holst

That Introduction and First Reading of Bill No. 335 BE APPROVED.

Motion Passed (14 to 0)

Motion made by S. Lehman

Seconded by A. Kayabaga

That Second Reading of Bill No. 335 BE APPROVED.

Motion Passed (14 to 0)

Motion made by M. van Holst

Seconded by S. Hillier

That Third Reading and Enactment of Bill No. 335 BE APPROVED.

Motion Passed (14 to 0)

The following are enacted as By-laws of The Corporation of the City of London:

Bill No. 314

By-law No. A.-7878-230

A by-law to confirm the proceedings of the Council Meeting held on the 27th day of August, 2019. (City Clerk)

Bill No. 315

By-law No. CPOL.-230(a)-231

A by-law to amend By-law No. CPOL.-230-519, being “Policy for the Use of City of London Resources For Municipal Election Purposes” by renaming the Council Policy “Use of City of London Resources For Election Purposes” and to update the Policy to provide additional clarity, particularly as it relates to provincial and federal election campaigns and Registered Third Parties. (2.1/16/CSC)

Bill No. 316

By-law No. L.-131(b)-232

A by-law to amend By-law No. L.-131-16, as amended, entitled “A by-law to provide for the Licensing and Regulation of Various Businesses”. (3.2/9/CPSC)

Bill No. 317

By-law No. PH-18-19004

A by-law to amend By-law PH-18 entitled, “A by-law to prohibit and regulate public nuisances within the City of London.” (3.3/9/CPSC)

Bill No. 318

By-law No. PS-113-19040

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2/12/CWC)

Bill No. 319

By-law No. PS-113-19041

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.3/12/CWC)

Bill No. 320

By-law No. S-3-19001

A by-law to amend By-law S-3 entitled, “A by-law to provide Front Yard, Side Yard and Boulevard Parking within the City of London.” (2.3/12/CWC)

Bill No. 321

By-law No. S.-6021-233

A by-law to permit Jackalene Robertson to maintain and use a boulevard parking area upon the road allowance for 120 Edward Street, City of London. (City Clerk)

Bill No. 322

By-law No. S.-6022-234

A by-law to assume certain works and services in the City of London. (Fanshawe Ridge -Phase 3, Plan 33M-698) (City Engineer)

Bill No. 323

By-law No. S.-6023-235

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Adelaide Street North, south of Sunningdale Road East) (Chief Surveyor - pursuant to Site Plan SPA18-041 and in accordance with Zoning By-law Z.-1)

Bill No. 324

By-law No. S.-6024-236

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Hamilton Road, east of Highbury Avenue North) (Chief Surveyor - pursuant to Site Plan SPA18-137 and in accordance with Zoning By-law Z.-1)

Bill No. 325

By-law No. S.-6025-237

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Huron Street, east and west of Veterans Memorial Parkway) (Chief Surveyor - road widening purposes on Huron Street that require dedication at the present time as public highway)

Bill No. 326

By-law No. S.-6026-238

A by-law to lay out, constitute, establish and assume certain reserves in the City of London as public highway. (as part of Linkway Boulevard) (as part of Riverbend Road) and (as part of Logans Run) (Chief Surveyor - for unobstructed legal access throughout the Subdivision)

Bill No. 327

By-law No. S.-6027-239

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Westminster Drive, west of Colonel Talbot Road) (Chief Surveyor -  for road widening purposes on Westminster Drive that require dedication at the present time as public highway)

Bill No. 328

By-law No. S.-6028-240

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Woodward Avenue, south of Edinburgh Street) (Chief Surveyor - pursuant to Site Plan SPA18-128 and in accordance with Zoning By-law Z.-1)

Bill No. 329

By-law No. S.-6029-241

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wychwood Park and Annadale Drive) (Chief Surveyor - pursuant to Consent B.020/18)

Bill No. 330

By-law No. W.-5607(a)-242

A by-law to amend by-law No. W.-5607-237 entitled “A by-law to authorize the Southdale Road Upgrades, Phase 2 Wickerson to Bramblewood (Project No. TS1407-2)”. (2.2/11/CWC)

Bill No. 331

By-law No. W.-5618(b)-244

A by-law to amend by-law No. W.-5618-64, as amended, entitled “A by-law to authorize the Southdale Road Widening – Farnham Road to Pine Valley (Project No. TS1629-1)”. (2.3/11/CWC)

Bill No. 332

By-law No. Z.-1-192773

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 79 Meg Drive. (3.2/14/PEC)

Bill No. 333

By-law No. C.P.-1512(l)-244

A by-law to amend The London Plan for the City of London, 2016 to replace the existing Heritage Places Cultural Heritage Guideline with an updated Heritage Places 2.0 Cultural Heritage Guideline. (3.4/14/PEC)

Bill No. 334

By-law No. Z.-1-19774

A by-law to amend By-law No. Z.-1 to rezone an area of land located at the southerly portion of 3086 Tillmann Road. (3.5/14/PEC)

Bill No. 335

By-law No. A.-7879-245

A by-law to ratify and confirm the Annual Resolutions of the Shareholder of London Hydro Inc. (5.1/16/CSC)

Bill No. 336

By-law No. A.-7880-246

A by-law to authorize and approve a Lease Agreement between The Corporation of the City of London and Centennial House Limited, for the lease of 520 Wellington Street, Unit 4, in the City of London, and to authorize the Mayor and the City Clerk to execute the Agreement. (6.4/16/CSC)

Bill No. 337

By-law No. A.-7881-247

A by-law to authorize and approve an Agreement of Purchase and Sale between The Corporation of the City of London and Kiho Chung and Jeong Sun Lee, for the sale of the City owned commercial property described as Part Lots 5, 6 and 7, Plan 434 (W), designated as Part 2, Plan 33R7913, save and except for Part 1, Plan ER1115597, as in PIN 082480234, in the City of London, and to authorize the Mayor and the City Clerk to execute the Agreement. (6.3/16/CSC)

Bill No. 338

By-law No. A.-7882-248

A by-law to authorize and approve a Lease Agreement between The Corporation of the City of London and 2162538 Ontario Inc., for the lease of commercial space located at 177/179 Dundas Street, in the City of London, and to authorize the Mayor and the City Clerk to execute the Agreement. (6.2/16/CSC)

Bill No. 339

By-law No. A.-7883-249

A by-law to authorize and approve an Agreement of Purchase and Sale between The Corporation of the City of London and 1649304 Alberta Ltd., for the sale of the City owned industrial land described as Part Block 3, Plan 33M -544, being part of Parts 1 and 5, Plan 33R-18258, in the City’s Innovation Park, in the City of London, and to authorize the Mayor and the City Clerk to execute the Agreement. (6.1/16/CSC)

Bill No. 340

By-law No. A.-7884-250

A by-law to authorize the Mayor and City Clerk to execute the Collective Agreement between The Corporation of the City of London and Service Employees International Union Local 1 Canada, Full-time and Part-time Registered Nurses Bargaining Unit. (6.5/16/CSC)

8.14   Adjournment

Motion made by S. Turner

Seconded by P. Van Meerbergen

That the meeting adjourn.

Motion Passed

The meeting adjourns at 7:08 PM.