October 28, 2019, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

Councillor M. Salih disclosed a pecuniary interest in Item 2.1 of this Report, having to do with the Free of Fear Services for All Policy, by indicating that he is employed by the Federal Government.

2.   Consent

Moved by J. Helmer

Seconded by S. Turner

That Items 2.3 and 2.4 BE APPROVED.

Motion Passed (14 to 0)

2.3   Investing in Canada Infrastructure Plan – Public Transit Infrastructure Stream - Approved Projects

2019-10-28 Staff Report Investing in Canada Infrastructure Plan

Moved by J. Helmer

Seconded by S. Turner

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Investing in Canada Infrasturcture Program (ICIP):

a)     the list of projects approved for funding under the Public Transit Infrastructure Stream (PTIS) of the Investing in Canada Infrastructure Program (ICIP), as noted in the staff report dated October 28, 2019, BE RECEIVED for information; it being noted that the City of London will utilize $225.1 million of funding from the PTIS program ($122.8 million from the Federal government and $102.3 million from the Provincial government) for the ten projects submitted for consideration under the Public Transit stream of ICIP; and,

b)     the financial impact included in the above-noted staff report BE RECEIVED for information, noting that the changes will be reflected in the 2020-2023 Multi-Year Budget.

Motion Passed

2.4   Review of City Services for Potential Reductions and Eliminations - Information Technology Services

2019-10-28 Staff Report Review of City Services for Potential Reductions and Eliminations - ITS

Moved by J. Helmer

Seconded by S. Turner

That, on the recommendation of the City Manager and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the report dated October 28, 2019, with respect to the review of city services for potential reductions and eliminations, BE RECEIVED for information.

Motion Passed

2.1   Implementation of the Free of Fear Services for All Policy  

Free of Fear Services SPPC Oct 28 2019 final

Appendix A Free of Fear Services SSPC Oct 28 2019 Final

Moved by A. Hopkins

Seconded by M. Cassidy

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the staff report dated October 28, 2019, on the Implementation of the Free of Fear Services for All policy BE RECEIVED for information.

Motion Passed (13 to 0)

2.2   London Economic Development Corporation Purchase of Services Agreement 2020-2023

2019-10-28 Staff Report LEDC Purchase of Service Agreement POS

2019-10-28 Appendix A - By-law Schedule A - Agreement - LEDC POS

2019-10-28 Appendix B - June 25 2019 Amending Agreement

Moved by S. Lewis

Seconded by J. Morgan

That the following potential amendments to the Purchase of Services Agreement with the London Economic Development Corporation (LEDC) BE REFERRED back to staff in order to consult with the LEDC, with a report back to a future meeting of the Strategic Priorities and Policy Committee:

a) section 3.b.i. by adding an additional metric, “6. number of new businesses opened up within the last 12 (twelve) months, including job numbers and economic impact;

b) section 3.c.i. by amending metric 6 to add the wording, “from existing London companies and status of those referrals;

c) section 3.d.i. by amending metric 1 to add the wording, “including the number of corporate participants, number of positions to fill and number of job seekers in attendance;

d) section 3.e. be amended to read, “continue working relationships with partner organization and programs, while promoting opportunities for streamlining to create effective economic development in London; and,

e) section 9 by adding the wording, “or the Labour Market Index, whichever of the two are lower,” at the end of the section.

Motion Passed (15 to 0)

3.   Scheduled Items

3.1   Public Participation Meeting - Not to be heard before 4:05 PM - Amendments to Consolidated Fees and Charges By-law

2019-10-28 Staff Report - Amendments to Consolidated Fees and Charges

2019-10-28 Staff Report - Amendments to Consolidated Fees and Charges-REVISED SCHEDULE

Moved by M. Cassidy

Seconded by S. Lewis

That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the attached, revised by-law BE INTRODUCED at the Municipal Council meeting on November 12, 2019 for the purpose of repealing By-law No. A-53, as amended, being “A by-law to provide for Various Fees and Charges” and replacing it with a new, revised, Fees and Charges By-law that adds and adjusts certain fees and charges for services or activities provided by the City of London”; it being noted that the proposed fee for Electric Vehicle Charging was removed from the Schedule of Fees;

it being noted that there were no oral submissions were made at the Public Participation Meeting held with respect to this matter.

Motion Passed (15 to 0)

Additional Votes:

Moved by M. van Holst

Seconded by E. Peloza

Motion to open the Public Participation Meeting.

Motion Passed (15 to 0)

Moved by A. Hopkins

Seconded by A. Kayabaga

Motion to close the Public Participation Meeting.

Motion Passed (15 to 0)

Moved by E. Peloza

Seconded by A. Kayabaga

That the implementation of a user fee for Electric Vehicle Charging BE REMOVED from the proposed Fees and Charges By-law at this time, and the matter BE REFERRED back to staff for a future report related to Climate Change and the city’s action plan.

Motion Passed (13 to 2)

4.   Items for Direction

4.1   Request for Second Term Appointments to the Greater London International Airport Authority Board of Directors

2019-10-28 Submission - Appointment to the Airport

Moved by P. Van Meerbergen

Seconded by S. Lehman

That Maureen O’Leary-Pickard and Gus Kotsiomitis BE APPOINTED for a second term to the Greater London International Airport Authority Board of Directors, it being noted that this second term will end July 31, 2022.

Motion Passed (15 to 0)

4.2   Review of City Services for Potential Reduction and Eliminations - Tax Supported Reserve Fund Contributions

2019-10-28 Staff Report Review of Tax Supported SPNI and CSRM Reserves and RFs

2019-10-28 Presentation - Review of City Services-1

Moved by J. Morgan

Seconded by J. Helmer

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the report dated October 28, 2019 summarizing the review of tax supported contributions to the Special Projects & New Initiatives and Contingencies/Stabilization & Risk Management reserves and reserve funds:

a)     the above-noted report BE RECEIVED for information; and

b)     the recommended tax supported reserve and reserve fund contributions, appended to the report as Appendix “A”, BE APPROVED to facilitate continued development of the 2020-2023 Multi-Year Budget, it being noted that the contributions are subject to final approval as part of the Multi-Year Budget deliberations and approvals process;

it being noted that the Strategic Priorities and Policy Committee received a communication dated October 23, 2019 from C. Butler with respect to this matter, and the attached presentation from the Director Financial Planning & Business Support.

Motion Passed (15 to 0)

4.3   Core Area Action Plan

2019-10-28 Staff Report - Core Area Action Plan Final Version

Appendix A - 2019-10-18 Core Area Action Plan - reduced

Appendix B - 2019-10-21 CAAP Source of Funding

2019-10-28 Presentation - Core Area Action Plan-1

Moved by J. Helmer

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Planning and City Planner, and the City Manager, the following actions be taken with respect to the proposed Core Area Action Plan:

a) the Core Area Action Plan appended to the staff report dated October 28, 2019 as Appendix “A” BE RECEIVED;

b) the initiatives identified in this Plan that can be addressed though existing budgets BE IMPLEMENTED;

c) the Civic Administration BE DIRECTED to submit business cases for all Core Area Action Plan initiatives requiring additional investment through the 2020-2023 Multi-Year Budget process; and,

d) the Civic Administration be directed to allow for an interest free deferral on incentive loan repayments in the Downtown and Old East Village Community Improvement Areas (CIP) during upcoming construction projects;

it being noted that the attached presentation with respect to this matter was received from the Managing Director Planning and City Planner.

Motion Passed (15 to 0)

Moved by E. Peloza

Seconded by P. Van Meerbergen

That the Strategic Priorities and Policy Committee RECESS until 7:15 PM.

Motion Passed

4.4   Committee Appointment Preferences submitted by Council Members

2019-10-28 SPPC - Committee Appointment Preferences - 2020

2019-10-28 SPPC - Standing Committee Preference Chart - 2020

2019-10-28 Submission - Vote-CWC

2019-10-28 Submission - Vote-CSC

2019-10-28 Submission - Vote-CPSC

That the following appointments BE MADE to the Standing Committees of the Municipal Council for the term December 1, 2019 to November 30, 2020:

a)     Civic Works Committee

Councillor S. Lehman (Chair)

Councillor M. Cassidy

Councillor S. Lewis

Councillor E. Peloza

Councillor P. Van Meerbergen

b)     Community and Protective Services Committee

Councillor S. Lewis (Chair)

Councillor S. Hillier

Councillor M. Salih

Councillor P. Squire

Councillor M. van Holst

c)     Corporate Services Committee

Councillor A. Kayabaga (Chair)

Councillor J. Helmer

Councillor A. Hopkins

Councillor J. Morgan

Councillor M. van Holst

d)     Planning and Environment Committee

Councillor M. Cassidy (Chair)

Councillor J. Helmer

Councillor A. Hopkins

Councillor A. Kayabaga

Councillor S. Turner

Motion Passed

Voting Record:

Moved by M. Salih

Seconded by S. Hillier

That the following appointments BE MADE to the Planning and Environment Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

Councillor M. Cassidy

Councillor J. Helmer

Councillor A. Hopkins

Councillor A. Kayabaga

Councillor S. Turner

That Councillor M. Cassidy BE APPOINTED Chair of the Planning and Environment Committee for the term December 1, 2019 to November 30, 2020.

Motion Passed (15 to 0)

Moved by S. Turner

Seconded by A. Hopkins

That the following slate BE APPROVED for appointment consideration to the Civic Works Committee:

Councillor M. Cassidy

Councillor S. Lehman

Councillor E. Peloza

Councillor P. van Meerbergen

Councillor S. Lewis

Councillor S. Hillier

Motion Passed (15 to 0)

Moved by E. Peloza

Seconded by M. Cassidy

That the following appointments BE MADE to the Civic Works Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

Councillor M. Cassidy

Councillor S. Lehman

Councillor E. Peloza

Councillor P. van Meerbergen

Councillor S. Lewis

it being noted that Councillor S. Hillier withdrew his name from consideration; and

That Councillor S. Lehman BE APPOINTED Chair of the Civic Works Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.

Motion Passed (15 to 0)

Moved by M. van Holst

Seconded by J. Helmer

That the following appointments BE MADE to the Corporate Services Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

Councillor J. Helmer

Councillor A. Kayabaga

Councillor J. Morgan

Councillor M. van Holst

Councillor A. Hopkins

That Councillor A. Kayabaga BE APPOINTED Chair of the Corporate Services Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.

Motion Passed (15 to 0)

Moved by M. van Holst

Seconded by S. Hillier

That the following appointments BE MADE to the Community and Protective Services Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

Councillor S. Hillier

Councillor S. Lewis

Councillor P. Squire

Councillor M. van Holst

Councillor M. Salih

That Councillor S. Lewis BE APPOINTED Chair of the Community and Protective Services Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.

Motion Passed (15 to 0)

5.   Deferred Matters/Additional Business

5.1   (ADDED) City Manager Search Committee - Terms of Reference

2019-10-28 Staff Report - City Manager Search Committee

Moved by A. Kayabaga

Seconded by S. Hillier

That, on the recommendation of the City Clerk, the Terms of Reference for the City Manager Search Committee, attached as Appendix “A” to the staff report dated October 22, 2019 with respect to this matter, BE APPROVED.

Motion Passed (15 to 0)

6.   Adjournment

The meeting adjourned at 8:02 PM.