March 11, 2020, at 12:00 PM
Present:
Deputy J. Helmer, M. van Holst, S. Turner
Absent:
J. Morgan, L. Higgs
Also Present:
L. Livingstone, A. L. Barbon, B. Card, I. Collins, M. Daley, K. den Bok (KPMG), D. Hack, D. MacRae, S. Mathers, J. McCloskey, M. McErlain, D. Nabhani (KPMG), D. O’Brien, S. Oldham, J. Pryce (Deloitte), M. Redden (KPMG), M. Ribera, A. Ruffudeen (Deloitte), M. Schulthess, S. Stafford, G. Stronghill, S. Swance, E. Van Daele (KPMG).
The meeting was called to order at 12:14 PM.
1. Call to Order
1.1 Disclosures of Pecuniary Interest
Councillor S. Turner notes a possible pecuniary interest in item 4.7, having to do with the 2020-2022 Internal Audit Plan by indicating that his employer, Middlesex London Health Unit, may be included in the internal audit universe.
1.2 Election of Vice Chair for the term ending November 30, 2020
Moved by S. Turner
Seconded by M. van Holst
That Councillor van Holst BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2020.
Motion Passed
2. Consent
None.
3. Scheduled Items
None.
4. Items for Direction
4.1 Internal Audit Summary Update
2020-03-11 Sub. - Internal Audit Summary Update
Moved by S. Turner
Seconded by M. van Holst
That the communication dated March 2, 2020, from Deloitte, with respect to the internal audit summary update, BE RECEIVED.
Motion Passed
4.2 Observation Summary as at March 2, 2020
2020-03-11 Sub. - Observation Summary
Moved by S. Turner
Seconded by M. van Holst
That the Observation Summary from Deloitte, as of March 2, 2020, BE RECEIVED.
Motion Passed
4.3 January - December 2019 Internal Audit Dashboard as at March 2, 2020
2020-03-11 Sub. - 2019 IA Dashboard
Moved by S. Turner
Seconded by M. van Holst
That the communication from Deloitte, regarding the January - December 2019 internal audit dashboard as of March 2, 2020, BE RECEIVED.
Motion Passed
4.4 January - December 2020 Internal Audit Dashboard as at March 2, 2020
2020-03-11 Sub. - 2020 IA Dashboard
Moved by S. Turner
Seconded by M. van Holst
That the communication from Deloitte, regarding the January - December 2020 internal audit dashboard as of March 2, 2020, BE RECEIVED.
Motion Passed
4.5 Electronic Fund Transfer (EFT) Compliance Assessment
2020-03-11 Sub. - Electronic Fund Transfer Assessment - IA Report
Moved by S. Turner
Seconded by M. van Holst
That the Audit Report with respect to Electronic Fund Transfer (EFT) Compliance Assessment issued February 2020, BE RECEIVED.
Motion Passed
4.6 Dearness Home Process Assessment
2020-03-11 Sub. - Dearness Home Process Assessment - IA Report
Moved by S. Turner
Seconded by M. van Holst
That the Audit Report with respect to Dearness Home Process Assessment issued February 2020, BE RECEIVED.
Motion Passed
4.7 2020-2022 Internal Audit Plan
2020-03-11 Sub. - 2020-2022 IA Plan
Moved by S. Turner
Seconded by M. van Holst
That the 2020-2022 Internal Audit Plan from Deloitte, approved at the Audit Committee on November 6, 2019 BE RECEIVED.
Motion Passed
4.8 IT Security Audit Report
2020-03-11 Sub. - IT Security Assessment - IA Report
Moved by S. Turner
Seconded by M. van Holst
That the Audit Report with respect to IT Security Assessment issued November 2019, BE RECEIVED.
Motion Passed
4.9 Request for Proposal Internal Audit Services
2020-03-09 Staff Report - Request for Proposal for Internal
Moved by M. van Holst
Seconded by S. Turner
That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken:
a) the scope of work including expectations of the successful proponent, timelines, and general parameters described in this report for inclusion in the Request for Proposal (RFP) for internal audit services BE ENDORSED;
b) the Civic Administration BE DIRECTED to proceed with the development and issuance of an RFP for internal audit services; and
c) the striking of an Internal Audit Services Evaluation Committee BE APPROVED consisting of: Audit Committee Chair; Audit Committee Vice Chair; a representative from the City Manager’s office and from the Finance & Corporate Services area; Managing Director, Corporate Services and City Treasurer, Chief Financial Officer; with support by appropriate members of Civic Administration including Purchasing & Supply.
Motion Passed
4.10 Audit Planning Report for the Year Ending December 31, 2019
The Corporation of the City of London -Audit Planning Report for the Year Ending for Dec. 31 2019
Moved by S. Turner
Seconded by M. van Holst
That the KPMG LLP Audit Planning Report, for the year ending December 31, 2019, BE APPROVED.
Motion Passed
4.11 Computerized Maintenance Management System (CMMS) Review
2020-03-11 Sub. - CMMS Review - IA Report
Moved by M. van Holst
Seconded by S. Turner
That the Audit Report with respect to Computerized Maintenance Management System (CMMS) Review issued January 2020, BE RECEIVED.
Motion Passed
4.12 London Downtown Closed Circuit Television Program for the Year Ending December 31, 2019
Moved by M. van Holst
Seconded by S. Turner
That the KPMG Report on Specified Auditing Procedures for the London Downtown Closed Circuit Television Program, for the year ending December 31, 2019, BE RECEIVED.
Motion Passed
4.13 Class Replacement Pre-Implementation Project Review
Moved by M. van Holst
Seconded by S. Turner
That the communication dated February 28, 2020 from Deloitte, regarding the progress memorandum: Class Replacement Pre-implementation Project Review, BE RECEIVED.
Motion Passed
5. Deferred Matters/Additional Business
None.
6. Confidential (Enclosed for Members only.)
Moved by S. Turner
Seconded by M. van Holst
That the Audit Committee convene, In Closed Session, for the purpose of considering the following:
6.1. Security of Property
A matter pertaining to the security of the property of the municipality or local board.
Motion Passed
The Audit Committee convened in closed session from 1:24 PM to 1:33 PM.
6.1 Security of Property
7. Adjournment
Moved by S. Turner
Seconded by M. van Holst
That the meeting BE ADJOURNED.
Motion Passed
The meeting adjourned at 1:34 PM.