March 31, 2020, at 12:00 PM

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The meeting is called to order at 12:00 PM; it being noted that the following Members were in remote attendance: Councillors S. Hillier and M. van Holst

1.   Disclosures of Pecuniary Interest

Mayor E. Holder discloses a pecuniary interest in Item 5.1 a) of the 4th Report of the Community and Protective Services Committee, having to do with New Licensing and Licensing Renewal Requirements, by indicating that he has family in the food business.

Councillor M. Salih discloses a pecuniary interest in Item 2.2 of the 4th Report of the Community and Protective Services Committee, having to do with Single Source 20-04 - Agreement for London and Middlesex Local Immigration Partnership with WIL Counselling and Training for Employment, by indicating that he is an employee of the Canadian Border Services Agency.

2.   Consent

2.1   Contract Award Recommendation for Housing Stability Services - Request for Proposal 20-07

2020-03-31 SR Contract Award Recommendation - Housing Stability Services - RFP 20-07

Moved by M. van Holst

Seconded by P. Squire

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, with the concurrence of the Director, Financial Services, the following actions be taken with respect to the award of the contract for Request for Proposal (RFP) 20-07 Housing Stability Services for City of London, as per City of London Procurement Policy Section 12.2 (b), requiring Committee and City Council approval for RFP awards greater than $100,000:

a)     Request for Proposal 20-07 BE AWARDED to each of the following five organizations, in accordance with the Schedule 1, as appended to the staff report dated March 31, 2020: St. Leonard’s Society of London, Youth Opportunities Unlimited, Atlohsa Family Healing Services Inc., and Anova for a combined total funding amount of $930,000 in 2020 to provide London Housing Stability Services, with an option to renew for up to 5 additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability; it being noted that the proposals submitted by all proponents meet the City’s requirements and are in compliance with the Procurement of Goods and Services Policy;

b)     that the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project;

c)     that the approval given, herein, BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with St. Leonard’s Society of London, Youth Opportunities Unlimited, Atlohsa Family Healing Services Inc., and Anova; and,

d)     the annual funding approval noted in a), above, is SUBJECT TO the availability of funding through the City of London and/or other funding sources. (2020-F18)

Motion Passed (6 to 0)

2.2   Single Source 20-04 - Agreement for London and Middlesex Local Immigration Partnership with WIL Counselling and Training for Employment

2020-03-31 SR Agmt for London and Middlesex Local Immigration Partnership with WIL

Moved by E. Holder

Seconded by S. Hillier

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

a)     authorize and approve the Purchase of Service Agreement, as appended to the above-noted by-law, for the London and Middlesex Local Immigration Partnership between WIL Counselling and Training for Employment and The Corporation of the City of London;

b)     authorize the Mayor and the City Clerk to execute the above-noted Purchase of Service Agreement;

c)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home to approve and execute any further amendments to the Purchase of Service Agreement if the amendments are substantially in the form of the above-noted Purchase of Service Agreement and that do not require additional funding or are provided for in the City’s current budget and that do not increase the indebtedness or contingent liabilities of The Corporation of the City of London; and,

d)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home, or written designate, to undertake all the administrative, financial and reporting acts, including signing authority, regarding application forms for funding, budgets, cash flows, other financial reporting including financial claims and directions, consents and other authorizations as may be required, that are necessary in connection with the above-noted Purchase of Service Agreement. (2020-S17)

Motion Passed (5 to 0)

2.3   Canada-Ontario Housing Benefit (COHB) - Approval of Ontario Transfer Payment Agreement 

2020-03-31 SR Canada-Ontario Housing Benefit - Approval of Transfer Payment Agmt

Moved by P. Squire

Seconded by E. Holder

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

a)     approve a Transfer Payment Agreement, as appended to the above-noted by-law, and satisfactory to the City Solicitor, between Her Majesty the Queen in the Right of Ontario as represented by the Ministry of Municipal Affairs and Housing, the Ministry of Finance and The Corporation of the City of London;

b)     authorize the Mayor and the City Clerk to execute the above-noted Transfer Payment Agreement;

c)     authorize the Managing Director, Housing, Social Services and Dearness Home, or designate, to execute any other document and report in furtherance of the above-noted Transfer Payment Agreement; and,

d)     authorize the Managing Director, Housing, Social Services and Dearness Home, or designate, the authority to re-allocate funding from one Canada-Ontario Housing Benefit Program priority household group to another priority group as necessary. (2020-S11)

Motion Passed (6 to 0)

2.4   Homeless Prevention Standard Form Occupancy Agreement for Head Lease Units

2020-03-31 SR Homeless Prevention Standard Form Occupancy Agmt for Head Lease Units

Moved by P. Squire

Seconded by E. Holder

That, on the recommendation of the Managing Director of Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

a)     authorize and approve a standard form Occupancy Agreement, as appended to the above-noted by-law, for City of London homeless prevention initiatives, as approved by Municipal Council as part of the City of London’s annual budget approval process, to be entered into between The Corporation of the City of London and occupants of units leased by The Corporation of the City of London, for no more than a four-year period, and under a program consisting of the provision of living accommodation and accompanying services;

b)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home, or written designate, to execute Occupancy Agreements with occupants, employing the above-noted standard form Occupancy Agreement, with no further approval required from Council. (2020-S14)

Motion Passed (6 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   (ADDED) Councillor M. Salih - New Licensing and Licensing Renewal Requirements

2020-03-31 Sub. Licensing Renewal Requirements - M. Salih

That the following actions be taken with respect to the payment of new licensing and licensing renewal requirements:

a)     the Civic Administration BE DIRECTED to defer payment of the required licence fee for new applications for Food Premises business licences under the Business Licensing By-law L.-131-15, as amended, for three months from the date of the issuance of the licence;

b)     the Civic Administration BE DIRECTED to defer payment of the required licensing renewal fee for Cab Drivers, Cab Owners, Accessible Cab Owners, Accessible Cab Drivers and Limousine Owners under the Vehicle for Hire By-law L.-130-71, as amended, for three months from the date of the expiry of the current licence;

c)     the Civic Administration BE DIRECTED to report back on other actions that could be taken to reduce the burden on other businesses that have been impacted by COVID-19;

it being noted that these actions are being taken to ease the financial impacts on those businesses and services that have been deemed to be essential and non-essential services by the Federal and Provincial Governments; and,

d)     subject to the approval of a) and b) above, the City Clerk BE DIRECTED to bring forward the required amendments to the Business Licensing By-law L.-131-15, as amended and the Vehicle for Hire By-law L.-130-71, as amended, to implement the above-noted changes.

Motion Passed

Voting Record:

Moved by M. Salih

Seconded by P. Squire

Motion to approve part a), above.

Motion Passed (5 to 0)

Moved by M. Salih

Seconded by P. Squire

Motion to approve parts b), c) and d), above.

Motion Passed (6 to 0)

6.   Adjournment

The meeting adjourned at 1:10 PM.