May 12, 2020, at 12:00 PM
Present:
S. Lehman, S. Lewis, M. Cassidy, P. Van Meerbergen, E. Peloza, E. Holder
Also Present:
S. Corman, S. Spring, D. Turner, B. Westlake-Power
J. Helmer, S. Hillier, A. Hopkins, K. Dawtrey, D. MacRae, S. Mathers, J. Raycroft, K. Scherr, J. Stanford
The meeting was called to order at 12:02 PM, it being noted that the following Members were in M. Cassidy, E. Peloza, P. Van Meerbergen, E. Holder
1. Disclosures of Pecuniary Interest
Mayor E. Holder discloses a pecuniary interest with respect to agenda Item 5.1 - deferred matter #5 - having to do with the property located at 745 Waterloo Street, by indicating that his spouse and child operate a business at this location.
2. Consent
Moved by E. Holder
Seconded by E. Peloza
That items 2.1 to 2.3 BE APPROVED.
Vote:
Yeas: S. Lewis E. Peloza P. Van Meerbergen S. Lehman E. Holder,M. Cassidy
Motion Passed (6 to 0)
2.1 2019 Ministry of the Environment, Conservation and Parks Inspection Report for the City of London Water Distribution System
2020-05-12 SR MECP Report London Water Distribution System
Moved by E. Holder
Seconded by E. Peloza
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 12, 2020, with respect to the findings of the 2019 Ministry of the Environment, Conservation and Parks inspection of the City of London Water Distribution System, BE RECEIVED for information.
Motion Passed
2.2 Contract Price Increase: Tender T19-41 Infrastructure Renewal Program - Roehampton Avenue and Monsarrat Avenue Reconstruction
2020-05-12 SR Contract Price Increase - Roehampton Ave and Monsarrat Ave - Full
Moved by E. Holder
Seconded by E. Peloza
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Roehampton Avenue and Monsarrat Avenue Reconstruction project (T19-41):
a) the construction contract value with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $465,000.00 to $2,222,521.61 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;
b) the construction administration contract with Development Engineering (London) Limited, BE INCREASED by $51,000.00 to $315,566.50 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;
c) the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 12, 2020;
d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,
e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.
Motion Passed
2.3 Single Source - Phragmites Control on Roadsides
2020-15-12 SR Single Source Phragmites Control on Roadsides
Moved by E. Holder
Seconded by E. Peloza
That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Phragmites Control on Roadsides contract:
a) that approval hereby BE GIVEN to enter into a four year, with two additional option years, contract for phragmites control along roadsides to Invasive Phragmites Control Centre (IPCC);
b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;
c) the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with the IPCC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer; and,
d) the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.
Motion Passed
3. Scheduled Items
None.
4. Items for Direction
None.
5. Deferred Matters/Additional Business
5.1 Deferred Matters List
CWC Deferred List as at May 4, 2020
Moved by S. Lewis
Seconded by P. Van Meerbergen
That the Deferred Matters List, as at May 4, 2020, excluding item #5 – 745-747 Waterloo Street, BE APPROVED.
Vote:
Yeas: S. Lewis E. Peloza P. Van Meerbergen S. Lehman E. Holder,M. Cassidy
Motion Passed (6 to 0)
Moved by S. Lewis
Seconded by M. Cassidy
That Deferred Matters List, as at May 4, 2020, item #5 – 745-747 Waterloo Street, BE APPROVED.
Vote:
Yeas: Recuse: S. Lewis E. Holder E. Peloza P. Van Meerbergen S. Lehman,M. Cassidy
Motion Passed (5 to 0)
6. Adjournment
The meeting adjourned at 12:26 PM.