May 25, 2020, at 12:00 PM

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The meeting is called to order at 12:03 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors M. van Holst, J. Helmer, J. Morgan, A. Hopkins

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by A. Hopkins

Seconded by A. Kayabaga

That Consent Items 2.1 to 2.4 BE APPROVED.

Motion Passed (6 to 0)

2.1   SS20-07 Single Source Corporate Technology Assets

2020-05-25 Staff Report - SS20-07 Single Source

Moved by A. Hopkins

Seconded by A. Kayabaga

That, on the recommendation of the Director, Information Technology Services the following actions be taken, with respect to Corporate Technology Assets:

a)      the extension of the existing Single Source contract, the Vendor of Record (VOR OSS-00466131), Province of Ontario Agreement (Schedule A appended to the staff report dated May 25, 2020) for an eighteen (18) month term for Desktop Management Products and Services from CompuCom Canada Co., 1830 Matheson Boulevard, Unit, Mississauga, ON, Canada L4W 0B3, BE APPROVED;

b)      the proposed by-law appended to the staff report dated May 25, 2020 as Appendix A BE INTRODUCED at the Municipal Council meeting to be held on Tuesday, June 2, 2020 to:

i) approve the Amending Agreement between CompuCom Canada Co. (the “Supplier”) and The Corporation of the City of London (the “Buyer”) for the “Publicly Funded Organization Agreement” for Desktop Management Services and Products (DMSP-03), forming a part of the by-law and attached as Schedule A to the staff report dated May 25, 2020; and

ii) authorize the Mayor and City Clerk to execute the Agreement;

c)      the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;

d)      the approval hereby given BE CONDITIONAL upon the Corporation negotiating the maintaining of satisfactory prices, terms and conditions with CompuCom Canada Co. to the satisfaction of the Director, Information Technology Services; and

e)      the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, agreement or having a purchase order relating to the subject matter of this approval.

Motion Passed

2.2   Amendments to Property Tax By-laws for 2020 Final Tax Billing

2020-05-25 Staff Report - Amendments to Property Tax By-laws

Moved by A. Hopkins

Seconded by A. Kayabaga

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken with respect to amendments to property tax by-laws for the 2020 Final Tax Billing:

a)      the proposed by-law appended to the staff report dated May 25, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2020 to amend By-Law No. A-8, as amended, being “The Property Tax Collection By-Law” to provide for the tax installment dates for 2020; and

b)      the proposed by-law appended to the staff report dated May 25, 2020  as Appendix “B”  BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2020 to amend By-Law A.-5505-497, as amended, being “A by-law to authorize the implementation of a pre-authorized tax payment plan for The Corporation of the City of London” to provide for pre-authorized tax payment plan dates for the year 2020.

Motion Passed

2.3   Procurement in Emergencies - COVID-19

2020-05-25 Staff Report - Procurement in Emergencies

Moved by A. Hopkins

Seconded by A. Kayabaga

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, as per section 14.2 of the Procurement of Goods and Services Policy, a report of Emergency non-competitive individual purchases which exceed $50,000 (pre-taxes), that the City has made up to the date of May 5, 2020 due to COVID-19, BE RECEIVED for information.

Motion Passed

2.4   Cancellation - June 18, 2020 - 25-Year Club Annual Reunion

2020-05-25 Staff Report - Cancellation 25 Year Club

Moved by A. Hopkins

Seconded by A. Kayabaga

That, on the recommendation of the City Manager, the staff report dated May 25, 2020 entitled “Cancellation – June 18, 2020 25-Year Club Annual Reunion”, BE RECEIVED for information.

Motion Passed

3.   Scheduled Items

3.1   2020 Debenture Issuance Report #2

2020-05-25 Staff Report - 2020 Debenture Issuance

Moved by J. Morgan

Seconded by E. Holder

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)      the issuance of serial debentures for a total of $36,000,000 BE APPROVED, noting the average all-in rate is 1.673% over a 10-year term; and

b)      the proposed by-law appended to the staff report dated May 25, 2020 as Appendix A BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2020, to authorize the borrowing upon serial debentures in the aggregate principal amount of $36,000,000 towards the cost of certain capital works of The Corporation of the City of London;

it being noted that the Corporate Services Committee received a verbal presentation from D. Berner, National Bank of Canada, with respect to this matter.

Motion Passed (6 to 0)

4.   Items for Direction

4.1   New Commercial Property Tax Rate Out of Sync with Current Economic Reality - G. Macartney, CEO, London Chamber of Commerce

2020-05-25 Submission - New Commercial Property Tax Rate

Moved by A. Hopkins

Seconded by E. Holder

That the following actions be taken with respect to the communication dated May 7, 2020 from G. Macartney, CEO, London Chamber of Commerce regarding the City of London commercial property tax rate:

a)    the above-noted communication BE RECEIVED; and,

b)    the Mayor BE DIRECTED to provide information to the London Chamber of Commerce, including past actions taken, to clarify the issues raised in the above-noted communication.

Motion Passed (6 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Adjournment

The meeting adjourned at 1:05 PM.