May 26, 2020, at 12:00 PM

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1.   Disclosures of Pecuniary Interest

Mayor E. Holder discloses a pecuniary interest with respect to agenda Item 5.1 - deferred matter #5 - having to do with the property located at 745 Waterloo Street, by indicating that his spouse and daughter operate a business at this location.

2.   Consent

Moved by P. Van Meerbergen

Seconded by S. Lewis

That items 2.1 to 2.5 BE APPROVED.

Motion Passed (6 to 0)

2.1   Adelaide Wastewater Treatment Plant Upgrades Consultant Award 

2020-05-26 SR Adelaide WWTP Upgrades Consultant Award - Full

Moved by P. Van Meerbergen

Seconded by S. Lewis

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the design of the Adelaide Wastewater Treatment Plant upgrade works:

a)       Cole Engineering Group Ltd. BE APPOINTED Consulting Engineers in the amount of $358,955.19, including 10% contingency (excluding HST), based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Sections 12.2 (b) and 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

b)       the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the staff report dated May 26, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E01)

Motion Passed

2.2   New Pedestrian Crossovers

2020-05-26 SR New Pedestrian Crossovers

Moved by P. Van Meerbergen

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated May 26, 2020, for the purpose of amending the Traffic and Parking By-law (PS-113) as it relates to the new pedestrian crossovers to be installed in 2020, BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2020. (2020-T04)

Motion Passed

2.3   Contract Award: Tender 20-74 - Contract Award W12A Landfill Site Cell 10 Base and Leachate Collection System Construction

2020-05-26 SR Award of T20-74 - Construction of Landfill Cell 10 and Leachate Collection - Full

Moved by P. Van Meerbergen

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the W12A Landfill Site Cell 10 Base and Leachate Collection System Construction:

a)       the bid submitted by Ron Murphy Contracting Co. Ltd (Ron Murphy), at its tendered price of $4,476,790 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Ron Murphy was the lowest of five (5) bids received;

b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 26, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)       the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 20-74); and,

e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E07)

Motion Passed

2.4   Response to the Association of Municipalities of Ontario (AMO) Regarding Transition of Recycling

2020-05-26 SR AMO Response - Transition of Recycling

Moved by P. Van Meerbergen

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a request by the Association of Municipalities of Ontario (AMO) for details on recycling transition:

a)       the Mayor BE AUTHORIZED to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities of Ontario (AMO) that the Corporation of the City of London would like to:

i)       transition the collection of recyclables to full producer responsibility on January 1, 2023; and,

ii)       examine opportunities of working with producers (industry) during the transition period (e.g., fee for services basis for recycling such as administration, education and awareness, contract management, monitoring and compliance);

it being noted that the Mayor has previously been authorized to advise MECP and AMO that the transition of processing and marketing of recyclables to full producer responsibility could occur on January 1, 2023; and,

b)       the Civic Administration BE DIRECTED to undertake the following actions as part of the transition process:

i)       continue to take an active role in the development of the regulatory environment and implementation plans of the transition process through the Municipal 3Rs Collaborative (M3RCs) which is comprised of the AMO, Regional Public Works Commissioners of Ontario, Municipal Waste Association and the City of Toronto;

ii)       ensure that producers (industry) are aware that an existing competitively awarded contract to collect recyclables is currently in place in London, and that opportunities to use the existing contractor (Miller Waste Systems) with mutually agreeable transition contract terms should be considered from January 1, 2023 to December 21, 2025, it being noted that this would further benefit London taxpayers as early contract termination fees could be reduced;

iii)       ensure that the producers’ plan to transition residents, Municipal Elected Officials and City staff to the new system is accountable and transparent and also includes separate contingency plans developed by the City; and,

iv)       ensure that producers are aware that opportunities to increase waste diversion, maximize resource recovery and optimize recycling system operations can be examined through the London Waste to Resources Innovation Centre and its business and academic collaborators for the benefit of all in Ontario and elsewhere. (2020-E07)

Motion Passed

2.5   Lease Agreement with Sunsaver 4 Limited for New Public Electric Vehicle (EV) Charging Stations

2020-05-26 SR Public EV Charging Stations - SunSaver

Moved by P. Van Meerbergen

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated May 26, 2020, being “A by-law to approve a Lease Agreement between The Corporation of the City of London and SunSaver 4 Limited” BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2020, to:

a)         approve the Lease Agreement with SunSaver 4 Ltd., for the purpose of leasing parking spots on property owned by The Corporation of the City of London for use as publicly-accessible electric vehicle charging stations; and,

b)         authorize the Mayor and the City Clerk to execute the above-noted Agreement. (2020-L04A/E19)

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC Deferred List as at May 15, 2020

That the Deferred Matters List, as at May 15, 2020, BE RECEIVED.

Motion Passed

Voting Record:

Moved by P. Van Meerbergen

Seconded by E. Peloza

That the Deferred Matters List, as at May 15, 2020, excluding item #5 – 745-747 Waterloo Street, BE RECEIVED.

Motion Passed (6 to 0)

Moved by E. Peloza

Seconded by S. Lewis

That Deferred Matters List, as at May 15, 2020, item #5 – 745-747 Waterloo Street, BE RECEIVED.

Motion Passed (5 to 0)

6.   Adjournment

The meeting adjourned at 12:35 PM.