June 22, 2020, at 12:00 PM

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The meeting is called to order at 12:02 PM; it being noted that the following Members were in remote attendance:  Mayor E. Holder, M. van Holst, J. Helmer, J. Morgan, A. Hopkins

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by M. van Holst

Seconded by E. Holder

That items 2.2 and 2.3 BE APPROVED.

Motion Passed (6 to 0)

2.2   Microwave Backhaul Replacement RFP 20-19 Microwave Radio Backhaul Replacement and SS 20-16 Single Source Procurement for Router Replacement and Configuration for Microwave Radio Backhaul Project

2020-06-22 Staff Report - Microwave Backhaul Replacement

Moved by M. van Holst

Seconded by E. Holder

That, on the recommendation of the City Manager, the following actions be taken, with respect to the Microwave Backhaul Replacement Project;

a)      the proposal submitted by Broadnet Telecom (Broadnet), 9464 Henri Bourassa West, VilleSaint-Laurent, Montreal, Quebec H4S 1N8, BE ACCEPTED for the design, implementation, installation and one year service of a microwave radio backhaul system including decommissioning of legacy equipment, for the pricing of one time implementation fee of $809,223.00 (HST excluded), and subsequent five year(s) of an annual Service Level Agreement (SLA_ fee of $6,250.00 (HST excluded);

b)      the financing for the microwave radio backhaul and decommissioning of legacy equipment noted above, BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 22, 2020 hereto as Appendix “A”;

c)      the approval given herein in a) above, BE CONDITIONAL upon The Corporation of the City of London negotiating satisfactory terms and conditions with Broadnet to the satisfaction of the City Manager;

d)      in accordance with sections 14.d. and e. of the Procurement of Goods and Services Policy, the proposal from L3Harris Canada Systems to supply, install and configure MLPS routers BE ACCEPTED as the sole source provider at the quoted purchase value of $257,857.71 (HST excluded);

e)      the financing for the supply, install, and configure of routers noted above, BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 22, 2020 hereto as Appendix “B”;

f)      the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with parts a) and d) above; and,

g)     the approval hereby given BE CONDITIONAL upon The Corporation of the City of London entering into a formal contract, agreement or having a purchase order relating to the subject matter of the approval set out d) above.

Motion Passed

2.3   Delegation of Authority for Building Permit Applications

2020-06-22 Staff Report - Delegation of Authority for Building Permit Apps

Moved by M. van Holst

Seconded by E. Holder

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated June 22, 2020 as Appendix “A”, being “A by-law to delegate authority to the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer or designate, to apply through the City’s Building Division for any necessary permits with respect to Council approved Capital Works Project BE INTRODUCED at the Municipal Council meeting to be held on June 29, 2020.

Motion Passed

2.1   Council Policy - General Policy for Advisory Committees

2020-06-22 Staff Report - Council Policy - General Policy for Advisory Committees

Moved by M. van Holst

Seconded by A. Hopkins

That, on the recommendation of the City Clerk, the proposed by-law attached as Appendix “A” to the staff report dated June 22, 2020, to amend the “General Policy for Advisory Committees” to provide for electronic meeting participation, BE INTRODUCED at the Municipal Council meeting to be held on June 29, 2020.

Motion Passed (6 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Application - Issuance of Proclamation - Ontario FASD Action Network - London Branch

2020-06-22 Staff Report - Proclamation Request - Ontario FASD

Moved by M. van Holst

Seconded by J. Helmer

That based on the application dated May 29, 2020, from the Ontario FASD Action Network - London Branch, the day of September 9, 2020 BE PROCLAIMED as FASD Awareness Day in London.

Motion Passed (6 to 0)

4.2   Application - Issuance of Proclamation - The Institute for the Research of Genocide Canada

2020-06-22 Staff Report - Proclamation Request - Genocide Canada

Moved by A. Hopkins

Seconded by J. Helmer

That based on the application dated June 13, 2020, from the Institute for Research of Genocide Canada, the day July 11, 2020 BE PROCLAIMED 25. Commemoration of the Srebrenica Genocide in London.

Motion Passed (4 to 2)

5.   Deferred Matters/Additional Business

5.1   (ADDED) Standing Committee Meetings and Annual Meeting Calendar

2020-06-22 Staff Report - Annual Meeting Calendar

Moved by E. Holder

Seconded by J. Helmer

That, on the recommendation of the City Clerk, the annual meeting calendar for the period December 1, 2020 to December 31, 2021, as appended to the staff report dated June 22, 2020 as Appendix “A”, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation.

Motion Passed (6 to 0)

5.2   (ADDED) 2nd Report of the County/City Liaison Committee

2020-06-17 CCLC Report 2

Moved by J. Morgan

Seconded by E. Holder

That the 2nd Report of the County/City Liaison Committee, from its meeting held on June 17, 2020, BE RECEIVED.

Motion Passed (6 to 0)

6.   Confidential (Enclosed for Members only.)

Moved by A. Hopkins

Seconded by M. van Holst

That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2 Litigation/Potential Litigation / Matters Before Administrative Tribunals / Solicitor-Client Privileged Advice

A matter pertaining to litigation with respect to the full expropriation of property located at 69 Wharncliffe Road South, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 69 Wharncliffe Road South; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation in connection with the expropriation of a property located at 69 Wharncliffe Road South.

Motion Passed (6 to 0)

The Corporate Services Committee convened, In Closed Session, from 12:33 PM to 12:54 PM.

7.   Adjournment

The meeting adjourns at 12:56 PM.