August 11, 2020, at 12:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by E. Holder

Seconded by S. Lewis

That items 2.2 to 2.4 and 2.7 to 2.12 BE APPROVED.

Motion Passed (6 to 0)

2.2   Mud Creek Remediation - Phase 1A Tunnel Contract Award and Consultant Contract Increase 

2020-08-12 SR Mud Creek Remediation Phase 1A Tunnel

2020-08-12 SR Mud Creek Remediation Phase 1A Tunnel - Appendix A

2020-08-12 SR Mud Creek Remediation Phase 1A Tunnel - Appendix B

2020-08-12 SR Mud Creek Remediation Phase 1A Tunnel - Appendix C

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Mud Creek Remediation – Phase 1a Tunnel Construction project and additional Consultant contract increase:

a)       the bid submitted by Ward and Burke Microtunnelling, at its tendered price of $7,488,280.00, including contingency (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Ward and Burke Microtunnelling, was the lowest of two bids received from the two pre-qualified contractors;

b)       the engineering fees for CH2M Hill Canada Limited Consulting BE INCREASED to recognize the additional scope of work during design and to authorize the resident inspection and contract administration for the said project in accordance with the estimates, on file, to an upset amount of $920,501.00 (excluding HST), from $1,130,497.00 to a total of $2,050,998.00, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)       the allowance of the mandated Canadian National Railway (CN) flagging personnel during the construction of the Mud Creek Remediation Phase 1a per the anticipated CN flagging requirements BE APPROVED for the Mud Creek Remediation project, with an estimated fee of $281,632.00 (excluding HST);

d)       the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

e)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)       the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. RFT20-79); and,

g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E03)

Motion Passed

2.3   Request for Contract Increase - Dingman Creek Pumping Station Forcemain Installation Contract #2

2020-08-11 SR Contract Increase Dingman Creek PS Forcemain

2020-08-11 SR Contract Increase Dingman Creek PS Forcemain - Appendix A

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Contract 2 for the Dingman Creek Pumping Station Forcemain construction project:

a)       an increase of the contract price with Bre-Ex Construction Inc. by $200,000.00 (excluding HST), to a new total contract price of $5,112,985.47 (excluding HST), BE APPROVED;

b)       the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-F01)

Motion Passed

2.4   Award of Consulting Engineering Services for the South and West London Water Servicing Study RFP 20-36

2020-08-11 SR Award - South and West London Servicing Study

2020-08-11 SR Award - South and West London Servicing Study - Appendix A

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of consulting engineering services for RFP 20-36 South and West London Servicing Study (EW3313):

a)       the proposal submitted by C3 Water Inc., 350 Woolwich Street South, Breslau, ON N0B 1M0, in the amount of $339,658.16, including $50,000 contingency and $89,713.30 in provisional items (excluding H.S.T.), BE AWARDED in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to effect these recommendations. (2020-E05)

Motion Passed

2.7   New Traffic, Pedestrian and Cyclist Signals

2020-08-11 SR New Traffic Signals

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the planned signal installations:

a)       the installation of the traffic signal at Pack Road at Colonel Talbot Road BE APPROVED;

b)       the installation of the following pedestrian signals BE APPROVED:

i)       Hamilton Road at Inkerman Street;

ii)       Hamilton Road at Pine Lane Avenue; and,

iii)       Southdale Road East at Millbank Drive (west leg);

c)       the installation of the following pedestrian and cyclist signals BE APPROVED:

i)       Oxford Street East at William Street; and,

ii)       Riverside Drive at Wilson Avenue. (2020-T03)

Motion Passed

2.8   Replacement of Highway 401 / Dingman Drive Bridge Memorandum of Understanding for the Design and Construction of Provisions to Accommodate Future Widening of Dingman Drive

2020-08-11 SR Dingman Overpass - MTO MoU

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the execution of the Memorandum of Understanding with the Ministry of Transportation:

a)       the attached proposed By-law, as appended to the staff report dated August 11, 2020, BE INTRODUCED at the Municipal Council meeting on August 25, 2020 to:

i)       approve the Memorandum of Understanding between The Corporation of the City of London and the Minister of Transportation for the design and construction of provisions to accommodate a future widening of Dingman Drive in the City of London; and,

ii)       authorize the Mayor and the City Clerk to sign the agreement; and,

b)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2020-T05)

Motion Passed

2.9   Contract Price Increase: Tender T19-18 - Traffic Signal Reconstruction Southdale Road at Wharncliffe Road South

2020-08-11 SR Contract Increase Southdale-Wharncliffe Traffic Signal

2020-08-11 SR Contract Increase Southdale-Wharncliffe Traffic Signal - Appendix A

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southdale Road and Wharncliffe Road South intersection reconstruction project:

a)       the Tender T19-18 construction contract value with KWS Electric Services Inc. BE INCREASED by $95,000.00 to $1,288,542.43 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-T07)

Motion Passed

2.10   Strategic Plan Progress Variance 

2020-08-11 SR Strat Plan Variance Report - CWC

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the report on the Strategic Plan Progress Variance, dated August 11, 2020, BE RECEIVED for information. (2020-C08)

Motion Passed

2.11   Contract Award: Tender No. RFT20-35 - Huron Industrial Lands Stormwater Management Facility and Consultant Appointment

2020-08-11 SR Huron Industrial SWMF Contract Award

2020-08-11 SR Huron Industrial SWMF Contract Award - Appendix A

2020-08-11 SR Huron Industrial SWMF Contract Award - Appendix B

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the award of contract for the Huron Industrial Lands Stormwater Management Facility project:

a)       the bid submitted by Bre-Ex Construction Inc., at its tendered price of $5,339,369.49 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of three (3) bids received;

b)       Stantec Consulting Ltd. BE AUTHORIZED to carry out and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $454,529.35, including contingency (excluding HST), in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

c)       the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)       the approval, given herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. RFT20-35); and,

f)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E03)

Motion Passed

2.12   (ADDED) Irregular Results Request for Contractor Appointment: Powell Drain Culvert Replacement and Natural Channel Rehabilitation (RFT20-97)

2020-08-12 SR Powell Culvert Replacement

2020-08-12 SR Powell Culvert Replacement - Apendix A

Moved by E. Holder

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the request for tender RFT20-97:

a)       the submission by J-AAR Excavating Limited to carry out contractor services for $1,083,371.25 (excluding HST) BE ACCEPTED as an irregular result in accordance with Section 8.10 (b) of the City of London’s Procurement of Goods and Services Policy; it being noted that the bid submitted by J-AAR Excavating Limited was the only submission and meets all City requirements and qualifications;

b)       the financing for this work BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020; and,

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary to give effect to these recommendations.

Motion Passed

2.1   Kilally South, East Basin Municipal Class Environmental Assessment: Notice of Completion

2020-08-11 SR Kilally South, East Basin EA Notice of Completion

2020-08-11 SR Kilally South, East Basin EA Notice of Completion - Appendix A

Moved by E. Peloza

Seconded by M. Cassidy

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Kilally South, East Basin Municipal Class Environmental Assessment:

a)       the Kilally South, East Basin Municipal Class Assessment Executive Summary, as appended to the staff report dated August 11, 2020, BE ACCEPTED;

b)       a Notice of Completion BE FILED with the Municipal Clerk;

c)       the Project File for the Kilally South, East Basin Municipal Class Environmental Assessment BE PLACED on public record for a 30-day review period; and,

d)       the Civic Administration BE DIRECTED to initiate an Official Plan amendment and Zoning By-law amendment to implement the recommendations of the Subject Lands Status Report and EIS for the Kilally South, East Basin Municipal Class Environmental Assessment. (2020-E05)

Motion Passed (6 to 0)

2.5   Wellington Gateway Transit and Municipal Infrastructure Improvements - Appointment of Consulting Engineer

2020-08-11 SR Wellington Gateway Transit

2020-08-11 SR Wellington Gateway Transit - Appendix A

Moved by M. Cassidy

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Wellington Gateway Transit and Infrastructure Improvements:

a)       AECOM Consulting Ltd. BE APPOINTED Consulting Engineer for the Transit and Infrastructure improvements of the Wellington Gateway project at an upset amount of $6,490,902.00, including contingency (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services policy;

b)       the financing for this appointment BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

d)       the approvals, given herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-T03)

Motion Passed (5 to 1)

2020-08-11 SR East London Link Transit

2020-08-11 SR East London Link Transit - Appendix A

Moved by E. Holder

Seconded by M. Cassidy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the East London Link Transit and Municipal Infrastructure Improvements:

a)       DILLON Consulting Limited BE APPOINTED Consulting Engineers for the East London Link Transit and Municipal Infrastructure Improvements at an upset amount of $6,113,853.00, including contingency (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services policy;

b)       the financing for this appointment BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated August 11, 2020;

c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

d)       the approvals, given herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-T03)

Motion Passed (5 to 1)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC Deferred List as at July 31, 2020

Moved by M. Cassidy

Seconded by P. Van Meerbergen

That the Deferred Matters List, as of July 31, 2020, BE RECEIVED.

Motion Passed (6 to 0)

6.   Adjournment

The meeting adjourned at 12:51 PM.