September 8, 2020, at 12:00 PM

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The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance:  Councillors M. van Holst, J. Helmer, A. Hopkins and J. Morgan.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by J. Morgan

Seconded by E. Holder

That Consent items 2.3 to 2.6 BE APPROVED.

Motion Passed (6 to 0)

2.3   Corporate Asset Management Plan 2020 Review

2020-09-08 Staff Report - Corporate Asset Management Plan

Moved by J. Morgan

Seconded by E. Holder

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and on the advice of the Manager III, Corporate Asset Management, the staff report dated September 8, 2020 with respect to Corporate Asset Management Plan 2020 Review BE RECEIVED for information.

Motion Passed

2.4   Corporate Human Rights and Code of Conduct Inquiries, Requests, Complaints and Related Training Initiatives January 1, 2019 - February 29, 2020

2020-09-08 Staff Report - Corporate Human Rights and Code of Conduct

Moved by J. Morgan

Seconded by E. Holder

That, on the recommendation of the Director, People Services and the concurrence of the City Manager, the staff report regarding Corporate Human Rights and Code of Conduct inquiries, requests and training initiatives BE RECEIVED for information purposes.

Motion Passed

2.5   Property Acquisition - 595 Adelaide Street North

2020-09-08 Staff Report - Property Acquisition - 595 Adelaide

Moved by J. Morgan

Seconded by E. Holder

That, on the recommendation of the Assistant City Solicitor, the proposed by-law appended to the staff report dated September 8, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to appoint a Director of 1220109 Ontario Inc.

Motion Passed

2.6   Declare Surplus and Transfer - Part of 640 Adelaide Street North - Adelaide Street North / CPR Grade Separation Project

2020-09-08 Staff Report - Declare Surplus and Transfer - 640 Adelaide

Moved by J. Morgan

Seconded by E. Holder

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the closed portion of road publicly described as 640 Adelaide Street, located on the east side of Adelaide Street north, more specifically shown as Blocks A, B and C, Plan 449(3RD), and Part Block C, Plan 386 (3RD) as in GD24607, and Part Block G, and Part Lots 1, 2 and 3, Plan 386(3RD) as in 711193, City of London, being Part of PIN 082790121 (LT), containing an area of approximately 178 square metres (0.043 acres), the following actions be taken:

a)      the subject property BE DECLARED SURPLUS; and

b)      the subject property BE TRANSFERRED to Canadian Pacific Railway.

Motion Passed

2.1   Capital Asset Renewal and Replacement Reserve Fund Rationalization Report

2020-09-08 Staff Report - Capital Asset Renewal

Moved by A. Hopkins

Seconded by J. Helmer

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)      the Capital Asset Renewal and Replacement Reserve Funds by-law appended to the staff report dated September 8, 2020 as Appendix C, which includes the establishment and continuance of the reserve funds listed in Schedule A of the by-law, BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to establish the Capital Asset Renewal and Replacement Reserve Funds By-law, and govern the administration and management of said funds, and to repeal the following by-laws as provided for in Schedule B of the by-law:

  • Capital Infrastructure Gap A.-7513-68

  • City Facilities A.-5993-508

  • Courts Administration Repairs and Maintenance A.-6004-519

  • Dearness Home Capital A.-6258-296

  • Fire Vehicles and Equipment Replacement F.-144-552

  • Golf Course A.-5550-202

  • Library Facilities, Vehicle and Equipment A.-5995-510

  • Material Recovery A.-6968-184

  • Parking Facilities A.-6970-186

  • Police Vehicle and Equipment Replacement A.-7195-351

  • Public Art Acquisition A.-6306-34

  • Public Art Maintenance A.-6305-33

  • Public Housing Major Upgrades A.-6003-518

  • RBC Place London A.-7730-218

  • Sanitary Landfill Site A.-5174-97

  • Social Housing Major Repairs, Upgrades and Stabilization A.-7519-79

  • Technology Services A.-6967-183

  • Vehicle and Equipment Replacement A.-5994-509

  • Woodland Acquisition and Management A.-7526-93

  • Sewage Treatment Plant Capacity A.-6068-32

  • Sewage Works A.-5353-265

  • New Capital Water A.-5477-267; and,

b)      the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE AUTHORIZED to take all actions necessary to implement the changes to the City’s reserve funds outlined in the above-noted report.

Motion Passed (6 to 0)

2.2   2020 Reserve Fund Housekeeping Report

2020-09-08 Staff Report - 2020 Reserve Fund Housekeeping Report

Moved by J. Helmer

Seconded by E. Holder

That on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)      the following proposed by-laws appended as Appendix A to the above-noted staff report BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020:

i) A by-law to establish the Building Permit Revenue Stabilization Reserve Fund;

     ii) A by-law to establish the Dearness Home Gift Reserve

      iii) A by-law to establish the Municipal Election Reserve Fund;

      iv) A by-law to establish the Official Plan Reserve Fund;

      v) A by-law to establish the Tree Bank Reserve Fund; and,

      vi) A by-law to establish the Unfunded Liability Reserve Fund; and,

b)      the proposed by-law appended to the staff report dated September 8, 2020 as Appendix B BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to establish a reserve fund by-law in accordance with the January 12, 2016 Council approved Red Light Camera Program Implementation.

Motion Passed (6 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Application - Issuance of Proclamation - Respiratory Therapy Week

2020-09-08 Staff Report - Proclamation Request - Respiratory Therarpy Week

Moved by A. Hopkins

Seconded by J. Helmer

That based on the application dated August 25, 2020, from the Canadian Society of Respiratory Therapists, the week of October 25 - 31, 2020 BE PROCLAIMED as Respiratory Therapy Week.

Motion Passed (6 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Enclosed for Members only.)

Moved by J. Morgan

Seconded by E. Holder

That the Corporate Services Committee convene, In Closed Session, for the purpose of considering a matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

Motion Passed (6 to 0)

The Corporate Services Committee convenes, In Closed Session, from 12:57 PM to 1:06 PM.

7.   Adjournment

The meeting adjourned at 1:07 pm.