October 13, 2020, at 4:00 PM

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The meeting is called to order at 4:03 PM, with all Members in attendance; it being noted that the following members attending the meeting remotely:  M. van Holst, M. Salih, J. Helmer, M. Cassidy, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga and S. Hillier

1.   Disclosures of Pecuniary Interest

None.

2.   Recognitions

His Worship the Mayor recognizes, in absentia, the recipient of the 2020 Tim Hickman Health and Safety Scholarship.

3.   Review of Confidential Matters to be Considered in Public

None.

Motion made by S. Lewis

Seconded by P. Van Meerbergen

That pursuant to section 6.5 of the Council Procedure By-law, the following changes in order BE APPROVED:

a)     Stage 4 – Council, In Closed Session be considered after Stage 13 - By-laws, with the exception of Bill No. 299, being a by-law to confirm the proceedings of the Council Meeting held on the 13th Day of October, 2020, which will be considered, prior to Stage 14 – Adjournment; and

b)     Stage 9 – Added Reports – Item 9.1 - 14th Report of Council, In Closed Session be considered after Stage 4 – Council, In Closed Session.

Motion Passed (15 to 0)

5.   Confirmation and Signing of the Minutes of the Previous Meeting(s)

Motion made by S. Hillier

Seconded by A. Hopkins

That the Minutes of the 17th Meeting held on September 29, 2020, BE APPROVED.

Motion Passed (15 to 0)

6.   Communications and Petitions

Motion made by P. Van Meerbergen

Seconded by M. Cassidy

That the following communications BE RECEIVED and BE REFERRED as noted on the Agenda:

a)     6.1     101 Meadowlily Road South

1.     H. Pindur;

2.     D. Koscinski;

b)     6.2     RFP 20-54 Municipal Parking Enforcement Services

1.     S. Simpson;

2.     J. McGill;

3.     S. Hughes; and

4.     T. Brosius

Motion Passed (15 to 0)

7.   Motions of Which Notice is Given

None.

8.   Reports

8.2   11th Report of the Community and Protective Services Committee

2020-10-06 CPSC Report - Full

8.2.8   (2.1) RFP 20-54 Municipal Parking Enforcement Services

At 6:03 PM, His Worship, the Mayor places Councillor J. Morgan in the Chair and takes a seat at the Council Board.

At 6:05 PM, His Worship, the Mayor resumes the Chair and Councillor J. Morgan takes a seat at the Council Board.

Motion made by S. Lewis

Seconded by P. Squire

That the following actions be taken with respect to the Request for Proposal RFP 20-54 – Municipal Parking Enforcement Services:

a)       the Request for Proposal RFP-20-54 related to the provision of municipal parking enforcement services, BE CANCELLED;

b)       the Civic Administration BE DIRECTED to give notice to the proponents, in accordance with the provisions set out in the Request for Proposal RFP 20-54 - Municipal Parking Enforcement Services, that The Corporation of the City of London is cancelling the subject Request for Proposal, and to extend the Municipal Council’s appreciation for their submissions; and

c)       the Civic Administration BE DIRECTED to implement the provision of internal parking enforcement services, within the current budget allocation which includes potential synergies with other municipal enforcement services provided by the Corporation.

Motion Passed (10 to 5)

Additional Motions:

The motion below is ruled out of order by the Chair under section 9.8 of the Council Procedure By-law with the advice of the City Clerk.

Motion made by M. van Holst

Seconded by S. Turner

That the matter of the award of the RFP 20-54, BE REFERRED to a future meeting of the Municipal Council, in order for the Civic Administration to bring forward a report, including financial details, related to the option to bring parking enforcement in-house.

13.  By-laws - Continued

Motion made by S. Lewis

Seconded by P. Van Meerbergen

That Introduction and First Reading of Bill No. 299 BE APPROVED.

Motion Passed (15 to 0)

Motion made by S. Lehman

Seconded by S. Hillier

That Second Reading of Bill No. 299 BE APPROVED.

Motion Passed (15 to 0)

Motion made by S. Lehman

Seconded by S. Lewis

That Third Reading and Enactment of Bill No. 299 BE APPROVED.

Motion Passed (15 to 0)

The following are By-laws of The Corporation of the City of London:

Bill

By-law

Bill No. 299

By-law No. A.-8024-212 - A by-law to confirm the proceedings of the Council Meeting held on the 13th day of October, 2020. (City Clerk)

Bill No. 300

By-law No. A.-8025-213 - A by-law to authorize the Mayor and Clerk to execute the Acknowledgment between The Corporation of the City of London (the “City”), Museum London (the “Museum”) and Museum London Foundation (the “Foundation”) to terminate the Declaration and Agreement of Trust dated the 9th day of April, 2019 (the “Agreement”). (2.6/11/CPSC)

Bill No. 301

By-law No. A-54-20002 - A by-law to amend By-law No. A-54, being “A by-law to implement an Administrative Monetary Penalty System in London”. (3.1/11/CPSC)

Bill No. 302

By-law No. CP-19-20003 - A by-law to amend By-law No. CP-19 referred to as Residential Rental Units Licensing By-law. (3.1/11/CPSC)

Bill No. 303

By-law No. CPOL.-142(b)-214 - A by-law to amend By-law No. CPOL.-142-394, as amended, as it relates to the Council Policy entitled “Special Events Policies and Procedures Manual” to restrict the issuance of parade permits between November 1 and November 11 annually. (2.5/11/CPSC)

Bill No. 304

By-law No. L.-131(c)-215 - A by-law to amend By-law No. L.131-16, being “A by-law to provide for the Licensing and Regulation of Various Businesses.” (3.1/11/CPSC)

Bill No. 305

By-law No. PW-9-20004 - A by-law to amend By-law No. PW-9 referred to as the Yard and Lot Maintenance By-law titled “A By-law to provide for the filling up, draining, cleaning and clearing of land, and clearing of refuse from land.” (3.1/11/CPSC)

Bill No. 306

By-law No. S.-6074-216 - A by-law to lay out, constitute, establish and assume certain reserves in the City of London as public highway. (as widening to Dundas Street, west of English Street)  (Chief Surveyor - pursuant to Site Plan SPA20-002 and in accordance with Zoning By-law Z-1)

Bill No. 307

By-law No. S.-6075-217 - A by-law to assume certain works and services in the City of London. (Talbot Village Subdivision Phase 4, Plan 33M-684) (City Engineer)

Bill No. 308

By-law No. W.-5668-218 - A by-law to authorize the Windermere Road -Western Road to Richmond Street Improvements (Project No. TS1359) (2.5/11/CWC)

10.   Deferred Matters

None.

11.   Enquiries

None.

12.   Emergent Motions

Motion made by M. Cassidy

Seconded by M. van Holst

That pursuant to section 20.2 of the Council Procedure By-law leave BE GIVEN to introduce the following emergent motion related to a request for support from Councillor Shawn Lewis for the submission of an application for appointment to a Committee of the Federation of Canadian Municipalities; it being noted that applications must be submitted by October 18, 2020.

Motion Passed (15 to 0)

Motion made by M. van Holst

Seconded by S. Hillier

WHEREAS the Federation of the Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;

WHEREAS FCM’s Committees are comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;

WHEREAS appointments to renewed FCM’s committees will be constituted this year;

BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Shawn Lewis to stand for appointment to FCM’s Committees for the 2020/2021 term; and,

BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Shawn Lewis attending in person or virtual committee meetings, the FCM Annual Conference and Annual General Meeting and the Trade Show, during the term.

Motion Passed (15 to 0)

Motion made by P. Squire

Seconded by A. Kayabaga

That pursuant to section 20.2 of the Council Procedure By-law leave BE GIVEN to introduce the following emergent motion related to a request for support from Councillor Arielle Kayabaga for the submission of an application for appointment to a Committee of the Federation of Canadian Municipalities; it being noted that applications must be submitted by October 18, 2020.

Motion Passed (15 to 0)

Motion made by P. Squire

Seconded by S. Lewis

WHEREAS the Federation of the Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;

WHEREAS FCM’s Committees are comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;

WHEREAS appointments to renewed FCM’s committees will be constituted this year;

BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Arielle Kayabaga to stand for appointment to FCM’s Committees for the 2020/2021 term; and,

BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Arielle Kayabaga attending in person or virtual committee meetings, the FCM Annual Conference and Annual General Meeting and the Trade Show, during the term.

Motion Passed (15 to 0)

13.   By-laws

Motion made by S. Hillier

Seconded by S. Lehman

That Introduction and First Reading of Bill No.’s 300 to 308, inclusive, BE APPROVED.

Motion Passed (15 to 0)

Motion made by P. Van Meerbergen

Seconded by S. Turner

That Second Reading of Bill No.’s 300 to 308, inclusive, BE APPROVED.

Motion Passed (15 to 0)

Motion made by A. Hopkins

Seconded by M. Cassidy

That Third Reading and Enactment of Bill No.’s 300 to 308, inclusive, BE APPROVED.

Motion Passed (15 to 0)

4.   Council, In Closed Session

Motion made by S. Lewis

Seconded by A. Hopkins

That Council rise and go into Council, In Closed Session, for the purpose of considering a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to RFP 20-54 Municipal Parking Enforcement Services. (6.1/11/CPSC)

Motion Passed (15 to 0)

The Council convenes, In Closed Session, at 4:36 PM, with Mayor E. Holder in the Chair and all Members participating.

At 5:24 PM, Councillor J. Helmer leaves the meeting.

At 5:29 PM, the Council resumes in public session, with Mayor E. Holder in the Chair and all Members participating.

At 5:29 PM, Councillor J. Helmer enters the meeting.

9.   Added Reports

9.1   15th Report of Council in Closed Session

Motion made by S. Lehman

Seconded by S. Lewis

That the Council in Closed Session met, in camera, for the purpose of considering a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to RFP 20-54 Municipal Parking Enforcement Services.(6.1/11/CPSC)

Motion Passed (15 to 0)

14.   Adjournment

Motion made by S. Lewis

Seconded by P. Van Meerbergen

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourns at 6:11 PM.