October 20, 2020, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

That Consent Items 2.2 and 2.6 BE APPROVED.

Motion Passed (15 to 0)

2.2   Strategic Plan: 2019 Performance Report

2020-10-20 Staff Report - Strategic Plan

That, on the recommendation of the City Manager, the staff report dated October 20, 2020 regarding the Strategic Plan including the 2019 Performance Report, BE RECEIVED for information.

Motion Passed

2.6   Community Diversity and Inclusion Strategy Leadership Table Recommendations: Progress and Next Steps

2020-10-20 Staff Report - CDIS

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services and with the concurrence of the City Manager, the staff report dated October 20, 2020 with respect to the Community Diversity and Inclusion Strategy Leadership Table Recommendations: Progress and Next Steps BE RECEIVED for information.

Motion Passed

2.1   2021 Development Charges Update Covering Report and Proposed By-law 

2020-10-20 Staff Report - 2021 DC Update

Moved by S. Hillier

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2021 Development Charges Update:

a)      the 2021 Development Charges Background Study Update BE APPROVED;

b)      the proposed by-law, as appended to the staff report dated October 20, 2020, being a by-law respecting the payment of Development Charges BE INTRODUCED at the meeting of Municipal Council to be held on October 27, 2020; it being noted that the by-law will come into force and effect on January 1, 2021;

c)      the intention to meet the capital project needs of growth, as listed in the rate calculations contained in Appendices “B” through “K” of the 2021 DC Background Study Update BE CONFIRMED in accordance with the Development Charges Act, it being noted that further review will be undertaken through the annual Capital Budget process;

d)      in accordance with Section 5(1)5 of the Development Charges Act, it BE CONFIRMED that the Municipal Council has expressed its intention that excess capacity of the works identified in the 2021 Development Charges Background Study Update be paid for by Development Charges; and

e)      it BE CONFIRMED that the Municipal Council has determined that no further public meeting is required pursuant to Section 12 of the Development Charges Act.

Motion Passed (15 to 0)

2.3   Annual Recognition Awards

2020-10-20 Staff Report - Annual Recognition Award

Moved by A. Hopkins

Seconded by S. Turner

That, on the recommendation of the City Clerk, the following actions be taken with respect to the Annual Recognitions of the City of London:

a)      the staff report dated October 20, 2020 entitled “Annual Recognition Awards 2020”, BE RECEIVED; and

b)      notwithstanding the Diversity, Race Relations and Inclusivity Award Policy and the Mayor’s New Year’s Honour List Policy, the nominations submitted in 2020 for these awards BE FORWARDED to the Strategic Priorities and Policy Committee for consideration; it being noted that due to the COVID-19 emergency in person presentations and receptions will not occur.

Motion Passed (15 to 0)

2.4   Amendment - Terms of Reference Committee of Management for the Dearness Home

2020-10-20 Staff Report - Dearness Home

Moved by S. Hillier

Seconded by P. Van Meerbergen

That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated October 20, 2020 as Appendix “A”, being “A by-law to amend By-law No. A.-6582-255 being “A By-law to establish a Committee of Management for the Dearness Home in accordance with section 132 of the Long-Term Care Homes Act, 2007” by removing the requirement for a minimum of one meeting a year to be held at the Dearness Home due to health and safety concerns, BE INTRODUCED at the Municipal Council Meeting to be held on October 27, 2020.

Motion Passed (15 to 0)

2.5   Rapid Transit Implementation Working Group

2020-10-20 Staff Report - RTIWG

Moved by P. Squire

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer and the City Clerk, the “Rapid Transit Implementation Working Group” (RTIWG) BE DISSOLVED as the mandate of the RTIWG has been completed; it being noted that the Terms of Reference of the RTIWG sets out that the Working Group shall dissolve upon completion of its mandate.

Motion Passed (11 to 4)

3.   Scheduled Items

3.1   Amendments to Consolidated Fees and Charges By-law

2020-10-20 Staff Report - Amendments to Consolidated Fees and Charges

Moved by S. Lewis

Seconded by S. Hillier

That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, appended to the staff report dated October 20, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on October 27, 2020 for the purpose of repealing By-law No. A-55, as amended, being “A by-law to provide for Various Fees and Charges” and replacing it with a new Fees and Charges By-law that adds and adjusts certain fees and charges for services or activities provided by the City of London;

it being noted that the following individual spoke at the public participation meeting associated with this matter;

M. Wallace, London Development Institute - indicating support for the staff report and suggesting the consideration of a different index in the calculation, for future years.

Motion Passed (15 to 0)

Additional Votes:

Moved by S. Lewis

Seconded by P. Van Meerbergen

Motion to open the public participation meeting.

Motion Passed (15 to 0)

Moved by S. Lehman

Seconded by A. Hopkins

Motion to close the public participation meeting.

Motion Passed (15 to 0)

3.2   2021-2023 Water and Wastewater Rates

2020-10-20 Staff Report - 2021-2023 Water and Wastewater

Moved by M. Cassidy

Seconded by S. Lewis

That, on the recommendation of the Managing Director, Environmental and Engineering Services & City Engineer, and the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer the following actions be taken with respect to the 2021-2023 Water and Wastewater rates and charges:

a)      the proposed by-law, appended to the staff report dated October 20, 2020 as Appendix “A”, “A by-law to amend By-law WM-28 being ‘A by-law for regulation of wastewater and stormwater drainage systems in the City of London’”, as amended by providing for an increase in the rates and charges, BE INTRODUCED at the Municipal Council meeting to be held October 27, 2020 to effect rates and charges increases of 2.5 percent effective January 1, 2020, an additional 2.7 percent effective July 1, 2021, 2.5 percent effective January 1, 2022, and 2.5 percent effective January 1, 2023; and,

b)      the proposed by-law, appended to the staff report dated October 20, 2020 as Appendix “B”, “A by-law to amend By-law W-8 being ‘A by-law to provide for the Regulation of Water Supply in the City of London’”, as amended by providing for an increase in the rates and charges, BE INTRODUCED at the Municipal Council meeting to be held October 27, 2020 to effect rates and charges increases of 2.5 percent effective January 1, 2021, 2.5 percent effective January 1, 2022, and 2.5 percent effective January 1, 2023;

it being noted that no individuals spoke at the public participation meeting associated with this matter.

Motion Passed (12 to 3)

Voting Record:

Moved by S. Lehman

Seconded by P. Van Meerbergen

Motion to open the public participation meeting.

Motion Passed (15 to 0)

Moved by E. Peloza

Seconded by S. Lehman

Motion to close the public participation meeting.

Motion Passed (15 to 0)

4.   Items for Direction

4.1   London Hydro Proposed Corporate Restructuring

2020-10-20 Staff Report - London Hydro

Moved by J. Morgan

Seconded by M. Cassidy

That the following actions be taken with respect to proposed Corporate restructuring to London Hydro:

a)      the staff report dated October 20, 2020 with respect to the restructuring proposal by London Hydro Inc. (LHI) BE RECEIVED for information; and

b)      the Civic Administration BE DIRECTED to investigate the option of creating an unregulated company and bring forward a report that would compare this option with the options outlined in the above-noted report;

it being noted that the Strategic Priorities and Policy Committee received a communication dated October 16, 2020 from Councillor M. van Holst with respect to this matter.

Motion Passed (15 to 0)

4.2   Appointment of Deputy Mayor

2020-10-20 Staff Report - Appointment of Deputy Mayor

Moved by Mayor E. Holder

Seconded by E. Peloza

That, on the recommendation of the Mayor, the following actions be taken with respect to the appointment of the Deputy Mayor:

a)      the appointment of Councillor Josh Morgan as Deputy Mayor for the City of London, for a term commencing on December 1, 2020 and ending on November 15, 2022 to carry out such responsibilities as set out and as provided for in the Council Policy “Appointment of Deputy Mayor Policy” and the Council Procedure By-law, BE APPROVED; and,

b)      the proposed by-law, as appended to the staff report dated October 20, 2020 as Appendix “A” being “A by-law to appoint a Deputy Mayor for the City of London and to repeal By-law No. A.-7794-2, being a By-law to appoint a Deputy Mayor, as selected by the Mayor, for the City of London, BE INTRODUCED at the Municipal Council meeting to be held on October 27, 2020; and

c)      the City Clerk BE DIRECTED to bring forward to a future meeting of the Strategic Priorities and Policy Committee an amendment to Council Policy “Appointment of Deputy Mayor Policy” to incorporate wording that would ensure consideration of the appointment through a diversity, gender and inclusivity lens.

Voting Record:

Moved by A. Hopkins

Seconded by A. Kayabaga

That the motion related to the appointment of a Deputy Mayor BE AMENDED to read as follows:

That, the following actions be taken with respect to the appointment of the Deputy Mayor:

a)      the appointment of Councillor Josh Morgan, as Deputy Mayor for the City of London, for a term commencing on December 1, 2020 and ending on November 30, 2021 to carry out such responsibilities as set out and as provided for in the Council Policy “Appointment of Deputy Mayor Policy” and the Council Procedure By-law, BE APPROVED;

b)      the proposed revised attached by-law (Appendix “A”) being “A by-law to appoint a Deputy Mayor for the City of London, and to repeal By-law No. A.-7794-2, being a By-law to appoint a Deputy Mayor, as selected by the Mayor, for the City of London”, BE INTRODUCED at the Municipal Council meeting to be held on October 27, 2020; and,

c)      the City Clerk BE DIRECTED to bring forward to a future meeting of the Strategic Priorities and Policy Committee an amendment to Council Policy “Appointment of Deputy Mayor Policy” that would limit the appointment period of the Deputy Mayor to a maximum of one year and to incorporate wording that would ensure consideration of the appointment through a diversity, gender and inclusivity lens.

Moved by E. Peloza

Seconded by Mayor E. Holder

That pursuant to section 31.6 of the Council Procedure By-law, permission for Councillor A. Hopkins to speak for longer than 5 minutes BE GRANTED.

Motion Passed (15 to 0)

Moved by S. Lewis

Seconded by S. Hillier

That the amendment, BE AMENDED, by deleting the following from part c) of the proposed amendment, “that would limit the appointment period of the Deputy Mayor to a maximum of one year and”, with part c) reading as follows:

c)      the City Clerk BE DIRECTED to bring forward to a future meeting of the Strategic Priorities and Policy Committee an amendment to Council Policy “Appointment of Deputy Mayor Policy”  to incorporate wording that would ensure consideration of the appointment through a diversity, gender and inclusivity lens.

Motion Passed (9 to 6)

Moved by M. Cassidy

Seconded by S. Lewis

That the proposed new part c), as amended, BE APPROVED.

Motion Passed (14 to 1)

Moved by A. Hopkins

Seconded by A. Kayabaga

Motion to approve the following amended parts a) and b) as follows:

That, the following actions be taken with respect to the appointment of the Deputy Mayor:

a)      the appointment of Councillor Josh Morgan, as Deputy Mayor for the City of London, for a term commencing on December 1, 2020 and ending on November 30, 2021 to carry out such responsibilities as set out and as provided for in the Council Policy “Appointment of Deputy Mayor Policy” and the Council Procedure By-law, BE APPROVED;

b)      the proposed revised attached by-law (Appendix “A”) being “A by-law to appoint a Deputy Mayor for the City of London, and to repeal By-law No. A.-7794-2, being a By-law to appoint a Deputy Mayor, as selected by the Mayor, for the City of London”, BE INTRODUCED at the Municipal Council meeting to be held on October 27, 2020; and,

Motion Failed (6 to 9)

Moved by Mayor E. Holder

Seconded by E. Peloza

Motion to approve the original parts a) and b) as follows:

That, on the recommendation of the Mayor, the following actions be taken with respect to the appointment of the Deputy Mayor:

a)      the appointment of Councillor Josh Morgan as Deputy Mayor for the City of London, for a term commencing on December 1, 2020 and ending on November 15, 2022 to carry out such responsibilities as set out and as provided for in the Council Policy “Appointment of Deputy Mayor Policy” and the Council Procedure By-law, BE APPROVED; and,

b)      the proposed by-law, as appended to the staff report dated October 20, 2020 as Appendix “A” being “A by-law to appoint a Deputy Mayor for the City of London and to repeal By-law No. A.-7794-2, being a By-law to appoint a Deputy Mayor, as selected by the Mayor, for the City of London, BE INTRODUCED at the Municipal Council meeting to be held on October 27, 2020.

Motion Passed (14 to 1)

4.3   Committee Appointment Preferences submitted by Council Members

2021 Committee Appointment Preferences

2021 Committee Appointment Preference-1

That the following appointments BE MADE to the Standing Committees of the Municipal Council for the term December 1, 2020 to November 30, 2021;

a) Planning and Environment Committee

Councillor P. Squire (Chair)

Councillor S. Hillier

Councillor A. Hopkins

Councillor S. Lehman

Councillor S. Lewis

b) Civic Works Committee

Councillor E. Peloza (Chair)

Councillor J. Helmer

Councillor M. Cassidy

Councillor P. Van Meerbergen

Councillor S. Turner

c) Community and Protective Services Committee

Councillor J. Helmer (Chair)

Councillor S. Lewis

Councillor M. Salih

Councillor A. Kayabaga

Councillor S. Hillier

d) Corporate Services Committee

Councillor M. Cassidy (Chair)

Councillor M. van Holst

Councillor J. Morgan

Councillor E. Peloza

Councillor A. Kayabaga

e)     the communication dated October 18, 2020, from Councillor M. van Holst with respect to suggested assignments BE RECEIVED.

Motion Passed

Voting Record:

Appointment to the Planning and Environment Committee - Ballot #1

Majority Winner: P. Squire; S. Hillier; S. Lehman; S. Lewis; A. Hopkins

It being noted that the following moved to a second ballot: Councillors Squire, Hillier, Hopkins, Kayabaga, Lewis and Lehman.

Appointment to the Planning and Environment Committee - Ballot #2

Majority Winner: Hopkins; Squire; Hillier; Lehman; Lewis

Moved by S. Lewis

Seconded by P. Van Meerbergen

That the following BE APPOINTED to the Planning and Environment Committee for the term December 1, 2020 to November 30, 2021:

Councillors: P. Squire, S. Hillier, A. Hopkins, S. Lehman and S. Lewis.

Motion Passed (13 to 2)

Moved by E. Peloza

Seconded by S. Lehman

That Councillor P. Squire BE APPOINTED as Chair of the Planning and Environment Committee for the term December 1, 2020 to November 30, 2021.

Motion Passed (14 to 1)

Moved by J. Helmer

Seconded by S. Lewis

That the following BE APPOINTED to the Corporate Services Committee for the term December 1, 2020 to November 30, 2021:

Councillors Morgan, van Holst, Cassidy, Kayabaga and Peloza.

Motion Passed (15 to 0)

Appointment of Chair to the Corporate Services Committee

Majority Winner: M. Cassidy

Moved by A. Hopkins

Seconded by E. Peloza

That Councillor M. Cassidy BE APPOINTED as Chair of the Corporate Services Committee for the term December 1, 2020 to November 30, 2021.

Motion Passed (15 to 0)

Moved by E. Peloza

Seconded by A. Hopkins

That the following BE APPOINTED to the Civic Works Committee for the term December 1, 2020 to November 30, 2021:

Councillors: E. Peloza, J. Helmer, P. Van Meerbergen, S. Turner and M. Cassidy.

Motion Passed (15 to 0)

Moved by J. Helmer

Seconded by S. Hillier

That Councillor E. Peloza BE APPOINTED Chair of the Civic Works Committee for the term December 1, 2020 to November 30, 2021.

Motion Passed (15 to 0)

Moved by P. Van Meerbergen

Seconded by S. Hillier

That the following BE APPOINTED to the Community and Protective Services Committee for the term December 1, 2020 to November 30, 2021:

Councillors: S. Lewis, M. Salih, S. Hillier, A. Kayabaga and J. Helmer.

Motion Passed (15 to 0)

Moved by M. Cassidy

Seconded by S. Hillier

That Councillor J. Helmer BE APPOINTED as Chair of the Community and Protective Services Committee for the term December 1, 2020 to November 30, 2021.

Motion Passed (15 to 0)

Moved by P. Squire

Seconded by S. Lehman

That the communication from Councillor M. van Holst BE RECEIVED.

Motion Passed (15 to 0)

4.4   Master Accommodation Plan - Councillors Morgan and Salih

2020-10-20 Submission - MAP

Moved by J. Morgan

Seconded by M. Salih

That the Civic Administration BE DIRECTED to initiate an update of the Master Accommodation Plan taking into account the potential for alternate work strategies and long term impacts on work space requirements resulting from the COVID-19 Pandemic.

Motion Passed (15 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Adjournment

The meeting adjourned at 8:46 PM.